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OREGON HEALTH NETWORK. Vendor Meeting: RFP 2 October 1, 2009. Agenda. Welcome & Introductions FCC/RHCPP Updates Revised timelines & next steps Contract Addendum OHN/Vendor Agreement Contacting possible sites Q&A NOC Information OHN NOC Status Update

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Oregon health network

OREGON HEALTH NETWORK

Vendor Meeting: RFP 2

October 1, 2009


Agenda

Agenda

Welcome & Introductions

FCC/RHCPP Updates

Revised timelines & next steps

Contract Addendum

OHN/Vendor Agreement

Contacting possible sites

Q&A

NOC Information

OHN NOC Status Update

OHN NOC site start-up form and brief review process

Q&A

Next Meeting – November 5th


Fcc rhcpp

FCC/RHCPP

Cathy Britain

Oregon Health Network, Associate Project Manager


Fcc rhcpp revised timelines next steps

FCC/RHCPP: Revised Timelines & next steps

Complete negotiation of contracts with sites

Present new addendum and explain

Determine the install time frame and “go-live” date with the site.

Submit completed contract with new addendum to OHN SharePoint portal for review. If you have your revised contract agreements submitted by October 8th,

A. OHN will have your contract reviewed by Cathy and Don and ready for Legal Counsel review on Monday October 12th

B. Cathy will ready the 466 package to send to USAC once legal review is complete and final contracts are signedTarget for submission to USAC – October 16th


The contract addendum
The Contract Addendum

The addendum is intended to gather all of the information from the MSA that must be verified by OHN and USAC into one place for review

The addendum was not intended to add new information to the MSA

The new addendum becomes a part of the site/vendor contract replacing the need to attach the RFP and vendor response.


Ohn vendor agreement

OHN / Vendor Agreement

The agreement will address three issues:

OHN agrees to pay 15% of the non-recurring costs (you can reference this agreement in your site contract)

OHN agrees to process invoices in a timely manner.

For contracts involving 1x construction charges, in the event that the customer terminates service because they are no longer eligible for subsidy at that location, OHN will be given a transferable option to continue service at that location to a successor eligible entity.

This agreement can be referenced in the site contract

OHN will have this agreement ready for signing the week of October 12th.


Vendor contacting possible new sites

Vendor contacting possible new sites

OHN appreciates vendors telling sites about the OHN Rural Health Care Pilot Program.

OHN cannot ask vendors to solicit participants in the program nor can we provide you with materials to give them.

OHN is very willing to talk to sites you refer at your own initiative.


Network operations center noc

Network Operations Center (NOC)

Lizette Luke

Project Manager

Easystreet Online Services (OHN NOC)


Ohn noc new site deployment process

Once a winning network vendor is selected through the OHN RFP process, the participant signs a services contract with the vendor, subject to OHN and USAC approval

OHN participant signs the OHN Participation Agreement and pays annual fees

Vendor receives the USAC Funding Commitment Letter (FCL)

OHN participant’s vendor orders broadband circuit(s)

Vendor works with the OHN Participant to provide contact and site deployment information (completed form) to the OHN NOC

Leaf Node is sent by the OHN NOC to vendor/site (3 to 7 Days)

Broadband circuit is installed by vendor/site, and OHN Participant is now “on” the OHN Network (this timeline is dependent on vendor circuit installation timeframe)

OHN NOC configures monitoring equipment for the OHN Participant location (3 to 5 days)

New Participant is on the OHN Network and being monitored by the OHN NOC

OHN NOC New Site Deployment Process


Questions answers

Questions & Answers RFP process, the participant signs a services contract with the vendor, subject to OHN and USAC approval


Thank you

Thank you RFP process, the participant signs a services contract with the vendor, subject to OHN and USAC approval

Learn more:

FCC/RHCPP & Contracts

Cathy Britain, OHN Assoc. Project Coordinator

email: [email protected]

ph: (541) 910-7366

OHN Network

Don Westlight, OHN Tech Committee Co-chair

email: [email protected]

OHN Network Operations Center (NOC)

Lizette Luke, Easystreet

email: [email protected]


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