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I’m Ready! Finding Funding Opportunities & Submitting Proposals. Brown Bag Series, Fall 2006 Alexia Lewis, Assistant Director Pre-Award Services 620-2455. Office of Research & Sponsored Programs. Pre-Award Services Post-Award & Accounting Services Research Compliance

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I’m Ready! Finding Funding Opportunities & Submitting Proposals

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I’m Ready!Finding Funding Opportunities & Submitting Proposals

Brown Bag Series, Fall 2006

Alexia Lewis,

Assistant Director

Pre-Award Services

620-2455


Office of Research & Sponsored Programs

  • Pre-Award Services

  • Post-Award & Accounting Services

  • Research Compliance

  • Intellectual Property Management & Marketing


The Pre-Award Team

  • Alexia Lewis

    • Assistant Director for Pre-Award Services

      • Initial point of contact for proposal development services

  • Chantel Cummings

    • Coordinator of Grants Information Management

      • Funding opportunities

      • Proposal & budget development

  • Sonja Avery & Renee Rossi

    • Coordinators of Proposal and Contract Development

      • Proposal & budget development

      • Award / contract review, negotiation, & acceptance


Useful Acronyms

  • ORSP – Office of Research and Sponsored Programs

  • PI / PD – Principal Investigator / Project Director

  • FOA – Funding Opportunity Announcement

  • RFP – Request for Proposal

  • RFA – Request for Application

  • PA – Program Announcement

  • BAA – Broad Agency Announcement

  • ITB – Invitation to Bid

  • SOW – Statement of Work

  • CAS – Cost Accounting Standards

  • F&A – Facilities & Administration Costs

    • Overhead

    • Indirect Costs


The Life Cycle of A Grant

  • Funding opportunity

  • Project development / networking

  • Proposal development & submission

  • Award negotiation & acceptance

  • Account set-up / Accounting

  • Project performance / Project modifications

  • Final reports/deliverables, project/ account close-out

  • Record Retention


Finding Funding OpportunitiesWhat ORSP Can Do

  • Perform personalized searches

  • Set up in distribution lists

  • Email opportunities to PIs based on research interests on file with ORSP

  • Distribute relevant incoming paper FOAs

  • Facilitate collaboration with faculty members who have similar interests


Finding Funding OpportunitiesDistribution lists

  • InfoEd’s SPIN using GENIUS and SMARTS

    • Keyword Thesaurus

    • ORSP registers faculty members

  • Foundations, Associations, Societies

  • Grants.gov

    • One portal for finding and applying for federal projects

    • Over 900 FOA’s from 26 federal agencies

    • Email / Search – No PI registration


Finding Funding OpportunitiesWhat PIs Can Do

  • Read emails from distribution lists and ORSP

  • Network with colleagues

  • Work in collaboration with colleagues to play to strengths and interests

  • Talk to program officers in relevant Directorates (NSF), Institutes & Centers (NIH), or agencies

  • Shift research focus to fit available FOAs

  • See ORSP as soon as you know you want to submit!


Finding Funding OpportunitiesHelpful URLs

  • ORSP’s Funding Search Tools

    • http://www.unf.edu/dept/research/search.html

  • Register for SPIN

    • http://www.unf.edu/dept/research/facprofile.html

  • Grants.gov

    • http://www.grants.gov/


Submitting ProposalsWhat Does ORSP Review?

  • Proposals for sponsored programs

    • Research

    • Service

    • Instruction

  • Types of Proposals

    • New (competitive) and renewal (non-competitive)

    • Modifications when not solely technical

    • Supplements

    • White / Concept Papers


Submitting ProposalsOverview of Standard ORSP Services

  • ORSP review of RFP

    • Eligibility

    • Appropriateness

    • Determination of required proposal components

  • Meeting scheduled: proposal development plan

    • Set timeline

    • Delegate tasks

    • Facilitate collaborations

    • Agency and subcontractor liaison


Submitting ProposalsOverview of Standard ORSP Services

  • Work in on-going partnership with PI

    • Feedback and revisions

    • Meet deadline

    • Submit fundable proposal

    • Ensure UNF can endorse proposal

  • ORSP submits on behalf of PI

    • Completes forms

    • Makes copies and mails / uploads to agency


Submitting ProposalsWhat Is The Same?

  • University approval of proposals for sponsored projects is required

  • University rates

    • Base salary versus effort

    • Fringe Benefits

    • F&A costs

  • University policy

    • Mechanism

      • Reassignment

      • Supplemental Compensation

      • Summer Contract

    • CAS – allowability of costs


Submitting ProposalsWhat Is Different?

  • Proposal submission process

    • Grants.gov / NIH / NSF

    • State of Florida

    • Non-profits: Foundations / Agencies / Societies

    • Private Industry

    • UNF as subcontractor

  • Forms and certifications needed

    • By agency

    • By ORSP


Submitting ProposalsWhat If There Is No RFP?

  • “Bare Bones” Proposal

    • Signature sheet

    • Itemized budget

      • Internal versus external

    • Statement of work


Signature Routing Sheet

Provided by ORSP

Routed for approval by PI


Internal Budget Form

Prepared by ORSP based on information provided by PI


Proposal SubmissionBudgets - “What if…?”

  • I don’t know how much effort is appropriate?

  • I don’t know how to compensate students?

  • I don’t know how much to request for travel?

  • I know I can only get a set amount?


Submitting ProposalsStatement of Work

  • PIs let ORSP know the level of support desired

    • Minimum: review of responsiveness and appropriateness

    • Maximum: review of grammar, structure, clarity as time allows

  • If resulting in fixed price contract, must have specific deliverables

  • If subcontractors involved, must have separate SOW for subcontractors


Helpful Guides

  • The Art of Granstmanship by Jacob Kraicer

    • http://www.utoronto.ca/cip/sa_ArtGt.pdf

  • Guide for Writing a Funding Proposal by S. Joseph Levine, Ph.D., Michigan State University

    • http://www.learnerassociates.net/proposal/

  • NIH/NIAID’s All About Grants Tutorial

    • http://www.niaid.nih.gov/ncn/grants/default.htm

  • NSF’s A Guide for Proposal Writing

    • http://www.nsf.gov/pubs/2004/nsf04016/nsf04016.pdf


Submitting ProposalsPossible Additional External Forms

  • Cover Letter

  • Bio-sketches

  • Other Support

  • Resources

  • Letters of support from collaborators

  • 501(c)3 letter

  • University financial reports

  • Letter of Delegation from President to ORSP

  • Representations & Certifications


Submitting Proposals Possible Additional Internal Forms

  • CAS Expenditures

  • F&A Waiver

  • Third party commitments

    • Subcontractors

    • Collaborators/Consultants

    • Cost-sharing parties


Proposal SubmissionBudgets - About Timing

  • If directly charging CAS items or requesting F&A waiver/reduction

    • ORSP will determine need for forms during budget discussions

    • Assistant Vice President for Research will review and approve/disapprove prior to forms being provided for routing

      • AVP approval is contingent on Chair and Dean approval

    • If not approved, ORSP will need to rework budget and re-route for signatures

  • Result is need for additional processing time!


Submitting ProposalsTiming – “What If…?”

  • What if signatures cannot be obtained?

    • What approval signatures are required?

    • What is their availability?

  • What if I just found out the day before a deadline?

  • What if I don’t go through ORSP?

  • What if I just want to work as a consultant?


Take Home Tip Of The Day

See ORSP as soon as you are ready to pursue sponsored funding for your research!


Submitting ProposalsORSP Value Added

  • With more time for review…

  • Results in more feedback…

  • Results in…

    • More well thought-out research design

    • More responsive proposal

    • More accurate budget

    • More firm commitments…

  • Results in a better chance of…

    Funding!

    at an adequate level

    (with less stress!)


Discussion

  • Questions?

  • Comments?

  • Funding searches?


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