Fgcu sport clubs financial training fall 2012
This presentation is the property of its rightful owner.
Sponsored Links
1 / 22

FGCU Sport Clubs Financial Training Fall 2012 PowerPoint PPT Presentation


  • 76 Views
  • Uploaded on
  • Presentation posted in: General

FGCU Sport Clubs Financial Training Fall 2012. Today’s Agenda. Duties of a Treasurer Types of Accounts & Access to Funds Purchasing & Reimbursements How to: Making Travel Arrangements Fundraising & Donations. Duties of a Treasurer. Complete p urchase/reimbursement forms

Download Presentation

FGCU Sport Clubs Financial Training Fall 2012

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Fgcu sport clubs financial training fall 2012

FGCU Sport ClubsFinancial TrainingFall 2012


Today s agenda

Today’s Agenda

  • Duties of a Treasurer

  • Types of Accounts & Access to Funds

  • Purchasing & Reimbursements

  • How to: Making Travel Arrangements

  • Fundraising & Donations


Duties of a treasurer

Duties of a Treasurer

  • Complete purchase/reimbursement forms

  • Track funds for all club accounts & deposit $

  • Assist with fundraising/donation plans

  • Work with team to develop budget request


Types of accounts

Types of Accounts


A s account

A&S Account

  • Two ways to receive A&S funding:

    • Annual A&S Budget Request – requests are processed by the SCC Budgetary Committee each year

    • Senate Bill - funding requests for unforeseen costs in the middle of the year

  • SCC Budgetary Committee

    • Headed by the Treasurer of the SCC

    • Goes through series of approvals before being approved

    • Budget hearings are in Fall 2012

      (for funding during 2013-2014)

  • Unused funds are swept at the end of each fiscal year (June 30)


  • On campus account

    • Cash Account Deposit Log

    On Campus Account

    • Called a “cash account”

      • Used for depositing funds raised by the club

    • Checks made out to “FGCU (club name)” can be deposited into this account

    • Making a Deposit

      • Cash Account Deposit Log

      • Submitted at Cashier’s Window (McTarnagan Hall)

      • Club treasurer required to sign off


    Funding access

    Funding Access

    • What can we use this money for?

      • Entry fees, travel costs, uniforms, equipment

      • Items purchased with A&S funds can’t be personalized

    • How do I access our club’s money?

      • ANGEL for account balances

      • Purchase Requests & Reimbursement Forms


    Checking your account balance

    Checking Your Account Balance

    • ANGEL

      • View up-to-date account balances

      • See transaction details

      • Link to forms on Sport Clubs website

      • View calendar with SCC meetings, deadlines & events


    Purchase requests

    Purchase Requests

    • Payment Types:

      Submit all Purchase Requests to the Sport Clubs Office


    Look over pr form

    Look Over PR form

    Any questions?


    Reimbursements

    Reimbursements

    • Purchases made out of a personal account

      • Individual is reimbursed via a check in 2-3 weeks

    • Reimbursements are not guaranteed by the Sport Club Office

      • No money in your account = no reimbursement

      • No tax can be reimbursed

        Submit all Reimbursements to the Sport Clubs Office


    Look over reimbursement form

    Look Over Reimbursement Form

    Any questions?


    Fuel reimbursements

    Fuel Reimbursements

    • Sport Clubs Mileage log

      • Must be submitted with reimbursement

      • Include original receipts

    • Governed by University finance policy

      • No receipts or log = no fuel reimbursement


    Do you know where to find these forms

    Do you know where to find these forms?

    Check out the Sport Clubs website:

    fgcu.edu/CampusRec/SportClubs/forms.html


    Travel how to s

    Travel How To’s

    • All found in Team Manual online

      • Booking Flights

      • Reserving Hotels

      • Renting a Vehicle

        • Including discounted car rental rates

    • You can view the team manual here:

      • fgcu.edu/CampusRec/SportClubs/resources.html


    Life of a purchase request

    Life of a Purchase Request

    • Step 1: Submit Paperwork to Sport Clubs Office

      • include all necessary details/documents

      • signatures of club officer submitting the request

    • Step 2: Approval Process

      • signature of SCC President, Treasurer & Coordinator

      • SG treasurer checks for finance code compliance

    • Step 3: Sent to Purchaser

      • Procurement handles checks, PO’s & reimbursements

      • Campus Rec staff handles credit card purchases


    Payment tips

    Payment Tips

    • Complete the form

      • No really. All of it.

    • Plan ahead!

      • Make sure payment deadlines are met

    • Always include an invoice

      • If not an invoice, anything that states the price & vendor


    Fundraising

    Fundraising

    • Teams are required to fundraise a certain % of annual A&S allocation

      • Percentages can be found in SCORE system

    • Fundraising Report be submitted for credit

      • Sponsorships, donations, etc. count towards total %

      • Team fees for equipment or travel do not count

      • Submit through EagleLink


    Donations

    Donations

    • On Campus Account

      • NOT considered tax deductible

      • Account managed by team

    • FGCU Foundation

      • Tax deductible for donations $250+

      • Only for donations – not sponsorships

      • Account managed by Sport Clubs Office


    Important dates

    Important Dates

    • Annual Funding Application for FY13-14

      • Due November 2 to Student Government

      • Applications released October 1

    • Each team will have budget hearing with SG in November


    Questions

    Questions?

    • Sport Clubs Office

      Located in the Campus Rec Modular, between the Aquatics Center & NCAA Soccer Complex

    • Email :: [email protected]

    • Phone :: 239-590-1420

    • Website :: www.fgcu.edu/CampusRec/SportClubs


  • Login