Covering basics for starting a new library for a special population in a challenging community
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Covering Basics for Starting a New Library for a Special Population in a Challenging Community. Starting a new library for at risk young adults in a digitally divided community. By Stephanie Hill. About me (Stephanie Hill) Background on our Library AZ Dept of Ed Grant

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Starting a new library for at risk young adults in a digitally divided community

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Covering basics for starting a new library for a special population in a challenging community

Covering Basics for Starting a New Library for a Special Population in a Challenging Community

Starting a new library for at risk young adults in a digitally divided community

By Stephanie Hill

Introduction background

  • About me (Stephanie Hill)

  • Background on our Library

    • AZ Dept of Ed Grant

    • School – Pimeria Alta Academy

    • Joint-Use Purpose

    • Community

      • Heavy Hispanic (Spanish-Speaking)

      • Border Town (Borders Sonora, Mexico)

      • Digitally Divided

      • Low Income

      • High Crime

      • Rural

Introduction & background

Presentation objectives

  • Learn ways to start a new library for special patrons in a challenging community

    • Steps to Take

    • Questions to Ask

    • Assessments

    • Utilize Resources

Presentation objectives

Steps to take

Step 1: Define the School Environment & Local Community

Step 2: Identify Possible Partnerships

Step 3: Design an Organizational Chart for the Library

Step 4: Write your library’s Mission Statement

Step 5: Develop Goals/Aims/Objectives

Step 6; Develop Library Policies

Step 7: Programs and Services

Step 8: Financial Components/Library Budget

Step 9: Design a Library Website

Step 10: Advertising/Public Relations

Step 11: Staffing the Library & Establish Hours

Step 12: Assessments & Evaluations

Step 13: Identify areas of improvement

Step 14: Sustainability – A BIGGIE!

Steps to take

Step 1 define the environment

  • Know and understand the area around your library, both inside and outside the school.

    • Questions to ask when defining the community in which the library will serve

    • Collect & Store Answers in a spreadsheet

    • Read/Review the Document to determine needs

Step 1: define the environment

Questions to ask define school environment

Is your school in a major metropolitan area, a large urban city, a small town, etc.?

How would you describe your school's geographical region?

What is the primary language spoken in the city where the school library will be?

What grade levels is the school?

What is the population of the city in which the school is located?

What type of school is it? Private? Public? Charter? Special?

How many teachers does the school have?

What subjects are taught?

What kind of extracurricular activities does the school have?

What are the electives students can take?

What is the level of parent involvement?

Questions to ask – define school environment

Add l questions to define environment

How many different types businesses or industries are in the surrounding area?

Are the surrounding companies largely domestic, national, international?

Are there any government offices nearby? If so, which ones?

Check with other school libraries to find out what type of services and programs they have?

What kind of other schools are in the area? Public? Private?

How many elementary? Secondary?

Check with the public library to see what they offer? What worked for them? What did not work?

What is the crime rate in the local community?

Are you located near any major modes of transportation, i.e. interstate highways, airports, train stations, etc.?

Are there any colleges or universities in the area?

Do they specialize in a particular type of education – technical, agriculture, humanities, business, etc.?

Add’l questions to define environment

Collect review answers

Compile all your answers in a document

Review what you have collected

Begin thinking about what the library should look like based on your results

Identify needs and gaps where the library can help the school and community

Collect & review answers

Environment for my school library joint use library

  • School:

    • 6th – 12thGrade

    • At Risk Young Adults

    • Four Teachers, One Principal

    • 50-60 students

    • Mexican Ethnicity

  • City of Nogales

    • Border Town

    • Heavy Hispanic

    • Spanish Speaking

    • Low Income

    • Rural

    • Digitally Divided

    • High Crime

Environment for my school library (Joint-use library)

Step 2 identify possible partnerships

Partnerships can help carry some of the burden for the library

When reviewing the document, identify possible partners for your library

Some examples can include museums, other libraries (academic, school, public), schools, universities/colleges, Boys & Girls Club, Big Brothers/Big Sisters, Corporations, Banks, etc.

Step 2: Identify possible Partnerships

Step 3 design the library organizational chart

Step 3: Design the library organizational chart

  • Develop a Chain of Command for the Library so you will know who will be in charge on what

  • Learn who the key players will be

  • Once developed, ask yourself if this will work and is this how you wish to have the library provide services and programs.

Step 4 write library s mission statement

If your library is affiliated with a school or organization, make sure the mission statement is aligned with the organization’s mission statement

Establish and clarify priorities in your mission statement.

Address all essential components

Step 4: write library’s mission statement

Mission statement

Be precise

Be specific

Say what you do and how you do it

Make sure it defines the business of the library

Be clear

Do not be vague

Gather feedback from interested parties (supervisor, teachers, etc)

Board Approval

Mission statement

Our library s mission statement

The Santa Cruz County Regional School District #99 Library Media Center mission is to provide instructive, state-of-the-art, high-quality resources to the staff and students of Pimeria Alta Academy as well as to the families and general public it serves. Library services and programs support: academic performance improvement; staff and community education; internet research; information literacy skill-building; and professional development. The Library upholds Pimeria Alta Academy’s mission of empowering students to believe in themselves to reach their greatest potential.

Our library’s mission statement

Step 5 develop goals aims

Identify goals which will measure if you are achieving your mission or not

Should be determined by the mission

Set long term and short term goals

Identify statistics to work towards achievement

Tangible and clearly described

Step 5: develop goals & aims

Difference between goals objectives

Goals are general statements describing a desired outcome over time.

Objectives are the plans for reaching that goal.

Difference between goals & objectives

Our goal objectives

  • Goals:

    • Increase student achievement

    • Increase desire to learn & appreciation for reading

    • Develop job skills

  • Objectives:

    • Implement reading programs to assess baselines

      • Accelerated Reader

    • Teach technology classes (areas of interest to them)

      • Web design, IT classes, etc.

Our goal & objectives

Accomplished goals

Our students test scores increased by 40% from the year prior to the library opening to the less than a year following the opening of the library.

Gain employment due to IT certification classes taught in the library

Accomplished goals

Step 6 develop library policies

Establish policies for your library.

Collection Development Policy: Most important and first policy you should focus on

Make sure the policies are directly aligned with mission statement and the goals.

Policies should include a clear focus and scope and rationale for the policy.

Show example of my collection development and privacy policy

Step 6: develop library policies

Step 7 programs services

Very unique to your library

Reflect major areas for which a library provides service. For our library, it is education and technology.

Set up a plan for program evaluation and feedback

Step 7: programs & services

Examples of some of our programs

  • Programs

    • Technology Classes

      • Students (1st priority)

      • Community Members (2nd priority)

    • Reading Programs

      • Accelerated Reader

    • ALA Sponsored Programs

      • Teen Tech Week

      • National Gaming Day

      • Teen Read Week

Examples of some of our programs

Step 8 financial components budget

  • Develop you budget

  • Possible areas to include

    • Personnel

    • Fringe Benefits

    • Travel

    • Equipment & Supplies

    • Contractual

  • Show Budget Example

Step 8: financial components/budget

Step 9 design a website

Online Presence for your Library

Example of our Library Website

STEP 9: design a Website

Step 10 advertising public relations

  • Devise a PR plan for your library

    • Newspaper

    • Radio

    • School Announcements

Step 10: Advertising/public relations

Step 11 staffing hours

Hire and interview staff

Plan your hours of operation

Step 11: Staffing & hours

Step 12 assessments evaluations

  • Design assessments and evaluations

    • Student Testing Results

    • Customer Survey Satisfaction Surveys

    • Library’s Reputation

    • What do the patrons say about the library

Step 12: assessments & evaluations

Step 13 identify areas of improvement

Where can there be improvement?

What gaps are in their in the collection?

What is being requested?

Step 13: identify areas of improvement

Step 14 sustainability

Develop a sustainability plan

Funding sources?


Areas of funding that can be drawn from?

Step 14: sustainability


Are you there any questions?

Thank you for being here!


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