SPED to EMIS

1. SPED to EMIS By, Edna Rae LGCA Student Support Liaison

2. Overview • FY10 Changes • Where items are located

3. December Child Count • First year to be based on Special Ed events • GE record now reported in all major student periods except G • Based on latest IEP event outcome effective on 12/1 • If outcome on latest IEP on record at ODE (FY09N or FY10M) not current LRE on 12/1, can update with new element • FN270 Updated December 1 IEP Outcome Element • Only reported in December • If no change, report **** (R&R TBD)

4. Final IEP Meeting Event • New Date Type- FIEP • IEP team meeting that is… • Last meeting prior to graduation • A new IEP is not completed • Student will continue to receive exactly same services for remainder of school year • Only Date and Non-compliance (if needed) are reported with this Date Type

5. IEP Consent Withdrawn Event • New Date Type- CIEP • IEP is already in effect (IIEP, RIEP, TIEP) • Parent revokes consent for student to receive services on this IEP • Student no longer special ed • Would have to start process at beginning to become special ed again • Only report Outcome ID and Date

6. Preschool SE Specific • Only DOR reports GE Record • If no IEP effective with services as of 12/1, student will not count for unit funding • No Split of Itinerant and Center-based • Report preschool spec ed teachers on one job • Delete 999413 assignment- now all 999412 • Clarified reporting of PS ineligible students who do not turn 3 until after school year ends

7. Other Special Education • IEEX option gone for RIEP- only need to report exit on RETR • 2111xx Transition program codes gone- now only report as part of IEP event • 211001 not gone- put back with R&R • Many 215xxx program codes updated

8. Other Special Education • 210xxx and 217xxx LRE program codes gone- now only report as part of IEP event • If LRE changes (planned or unplanned) after IEP goes into effect, report value as of Dec 1 • If LRE is changed from what reported in prior year without a new IEP, use new December element

9. GE (Student Special Education Record)Date Ranges • October (K) 6/1 (June 1st) of previous school yr to December 1st of the current school yr • December (M) 6/1 (June 1st) of previous school yr to December 1st of the current school yr • Yearend (N) 6/1 (June 1st) of previous school yr to 5/31 (May 31st) of current school yr

10. Dates are reported for the following events: • Preschool Transition Conference (PSTC) • Referral for Evaluation (RFRL) • Parent / Guardian Consent for Evaluation (CNST) • Evaluation Team Report Completion (Initial, Reevaluation or Transfer) (IETR, RETR, TETR) • Individualized Education Program Completion (Initial and Periodic Review) (IIEP, RIEP) • Final IEP Team meeting Prior to Graduation (FIEP) • Transfer Student IEP Adoption Date (TIEP) • IEP Consent Withdrawn by parent (CIEP)

11. Table 19. Date Type and Outcome Combinations Chapter 2 EMIS Manual, Word version Page 191 Use this table for as a guide for what Outcome ID and Non Compliance ID options are used with what Date Type .

12. Preschool Transition Conference (PSTC) This is the date of the preschool transition conference arranged by the Early Intervention Service Coordinator (Department of Health) with the school district. The conference is for a student who is suspected of having a disability and may be transitioning form Part C (Early Intervention/Help Me Grow) to Part B preschool special education services. It is federally mandated that the district attend this conference. The conference generally occurs between 90 and 120 days before the child’s 3rd birthday. **This option can be only used for preschool students that are suspected of having a disability and may be transitioning from Part C to Part B preschool special education, NOT to be used for school age children

13. Referral for Evaluation Date (RFRL) The date the PR04-Referral for Evaluation form is received by the District. This date should be reported for all students referred for evaluation since the last reporting cycle. Outcome Option ** Non Compliance Option **

14. Parent/Guardian Consent for Evaluation Date (CNST) The date the parent/guardian grants/refuses consent for evaluation, from PR05-Parent Consent for Evaluation Part 1 (Grant Consent) or Part 2 (Refuse Consent). This element should be reported with an Outcome ID to indicate status (e.g., Consent Granted, Consent Refused, etc.). Outcome ID CNGT-Consent Granted CNRF-Consent Refused CNNR-Consent Not Returned CNDP-Consent Moved to Due Process Non-Compliance Option **

15. Evaluation Team Report completion Date-Initial (IETR) The date the PR06-Evaluation Team Report is completed (from Part B, PR06). This element should be reported with an Outcome ID to indicate status (e.g., Student was determined to be eligible for services; Student was determined to NOT be eligible for services, etc.). If the Evaluation Team Report initial completion date does not meet mandated federal time lines then a Non-compliance ID is required. Required fields to be filled in : Outcome ID ETNE, ETDP, ET01-ET16 Non Compliance ID **, 01-09 Outcome Beginning Date Outcome End Date

16. Evaluation Team Report Completion Date- Reevaluation (RETR) The date the PR06-Evaluation Team Report is completed (from Part B, PR06). This element should be reported with an Outcome ID to indicate status (e.g., Student was determined to NOT be eligible for services, student was determined to have Autism, etc.). If the Evaluation Team Report reevaluation completion date does not meet mandated federal time lines then a Non-compliance ID is required. Required fields to be filled in : Outcome ID ETEX, ETDP, ET01-ET16 Non Compliance ID **, 01-09 Outcome Beginning Date Outcome End Date

17. Transfer Evaluation Team Report Completion Date (TETR) Date the district adopted an ETR developed by another public educational entity WITHOUT modification. This element should be reported with an Outcome ID to indicate status. Required fields to be filled in : Outcome ID ET01-ET16 Non Compliance ID ** Outcome Beginning Date Outcome End Date

18. IEP completion Date- Initial (IIEP) The meeting date when the Individualized Education Program was completed. From page 1, PR07-Individualized Education Program meeting date. If the Individualized Education Program initial completion date does not meet mandated federal time lines, then a Non-compliance ID is required. Required fields to be filled in : Outcome ID IENS, IEPR, IEDP, IE13-IE72 Non Compliance ID **, 01-09 Outcome Beginning Date Outcome End Date IEP Test Type (Delivery Level) STR, ALT, STA, *** Secondary Planning Element (Delivery Type) ***, TPNP, TFYG, TPCE

19. IEP Completion Date-Periodic Review (RIEP) The meeting date when the Individualized Education Program was completed. From page 1, PR07-Individualized Education Program meeting date. If the Individualized Education Program reevaluation completion date does not meet mandated federal time lines, then a Non-compliance ID is required. Required fields to be filled in : Outcome ID IENS, IEPR, IEDP, IE13-IE72 Non Compliance ID **, 01-09 Outcome Beginning Date Outcome End Date IEP Test Type (Delivery Level) STR, ALT, STA, *** Secondary Planning Element (Delivery Type) ***, TPNP, TFYG, TPCE

20. Transfer Student IEP Adoption Date (TIEP) Date the district adopted an IEP developed by another public educational entity WITHOUT modification. IF district chose to modify the IEP for a transfer student they should report the date the IEP was modified as an “IEP Completion Date-Periodic Review” (RIEP). Required fields to be filled in : Outcome ID IENS, IEPR, IEDP, IE13-IE72 Non Compliance ID **, Outcome Beginning Date Outcome End Date IEP Test Type (Delivery Level) STR, ALT, STA, *** Secondary Planning Element (Delivery Type) ***, TPNP, TFYG, TPCE

21. Final IEP Team Meeting Prior to Graduation (FIEP) A meeting of the IEP team where a new IEP is not completed, since the student has met graduation requirements, will graduate, and the content in the existing IEP is appropriate for the days remaining until graduation. Required fields to be filled in : Outcome ID *** Non Compliance ID **, 01-09

22. IEP Consent Withdrawn by Parent (CIEP) The date the parent/guardian withdraws consent for a previously written IEP that is still in effect. Required fields to be filled in : Outcome ID IEPR Non Compliance ID **

23. Questions????