1 / 30

SharePoint for Proven Project Management

SharePoint for Proven Project Management. Josh Moriarty, PMP March 20, 2013 Portland SharePoint Users Group. I Love SharePoint!. About: Me. 25 Years of Technical Projects Local Peer: Port of Portland Cities of Portland, Woodburn, Troutdale Member of:

druce
Download Presentation

SharePoint for Proven Project Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SharePoint for Proven Project Management Josh Moriarty, PMP March 20, 2013 Portland SharePoint Users Group

  2. I Love SharePoint!

  3. About: Me 25 Years of Technical Projects Local Peer: • Port of Portland • Cities of Portland, • Woodburn, Troutdale Member of: • Project Management Institute (PMI) Portland Chapter • Association of Information & Image Management (AIIM) • Portland Area Geographic Information Systems (PAGIS) • Portland SharePoint User Group (PSPUG)

  4. About: Port of Portland 122 years old, Mission is: to enhance the region's economy and quality of life by providing efficient cargo and air passenger access to national and global markets Port Owns 3 Airports 4 Marine Terminals 7 Business Parks Dredge Oregon 2011 Business Results and Economic Report 27,000 Direct & Indirect Jobs $1.7 Billion in wages, salaries and consumption impacts $4.6 Billion in business revenue 13.7 Million passengers at PDX $22 Billion in annual exports shipped

  5. My Projects & Customers Enterprise IT Implementations & Upgrades: • Software as a Service (SaaS) • Custom Solutions • Commercial Off-The-Shelf (COTS) Customer Industries: • Aviation Industry • Shipping Industry • Industrial Property Management Industry • Environmental Industry • Public Safety Industry • Civil Engineering & Construction Industry • Operations – Human Resources, Finance, IT, Maintenance * Project Site Successful Across Industries *

  6. IT Project Management Structure Port IT has a Strong Matrix PM Organizational Structure • Strong Matrix:project authority and power lies with the PM and there’s typically dedicated staff. Functional manager responsible for providing internal resources.

  7. SharePoint at the Port 2007 – 2008 SharePoint Platforms • Implemented Microsoft Office SharePoint Server (MOSS) 2007 • Implemented Windows SharePoint Services (WSS) 3.0 Applications • Collaboration Sites Roll-out • Application for Property Lease Agreement Management • Integrated SP, Core Financial System, and GIS system • Employee Portal 2009 - 2010 • Migrated Existing Documentum sites to SharePoint collaboration sites • Developed Internal SharePoint Staff Capabilities

  8. SharePoint at the Port 2011 • SharePoint 2010 Implementation • SharePoint Governance Established • Document/Content Management Pilot Project 2012 – 2013 • Engineering Department moves from Fileshares to SP Project Sites • Numerous Custom Collaboration Sites Developed • Deploy SP2010 Collaboration Sites for Functional Units, Internal Cross-Functional Teams, and Individual My Sites • Upgrade SP2007 and WSS 3.0 Farms/Applications to SP2010

  9. My SharePoint Beginnings • In 2007 my project site was “VOLUNTEERED” to migrate from Documentum to SharePoint • I saw potential but struggled with organization. • Teams were frustrated… “I can’t find anything!” • I finally sat down and designed a site

  10. Objectives • Type It Once • Quick Access to Information For Everyone: • Executives, Sponsor, Portfolio Office, Management, Project Team, Stakeholders • Traceability • Between Objectives, Scope, WBS, Tasks, Risks, Documents, Staff • Promote Visibility • Promote Accountability • Reduce Complexity  Increase Productivity • Less Time Managing Tools  More Time Helping Team • Phase I: Visibility & Accountability (Today) • Phase II: Interoperability Optimization (SP & Office 2010)

  11. Finding The Right Mix Microsoft Project: Great for • Develop/Validate Schedule • Critical path • Run Scenario’s • % Complete However: • Everyone doesn’t know how to use it • Everyone doesn’t have a license • I had to update everyone’s task

  12. Finding The Right Mix Excel: Great for • Budget Tracking and Forecasting • Milestone Calendars • Everyone Can Access • Was My Primary Tool However: • Team could not manage their own tasks

  13. Solution Demo: SharePoint Project Site

  14. My Projects & Customers Enterprise IT Implementations & Upgrades: • Software as a Service (SaaS) • Custom Solutions • Commercial Off-The-Shelf (COTS) Customer Industries: • Aviation Industry • Shipping Industry • Industrial Property Management Industry • Environmental Industry • Public Safety Industry • Civil Engineering & Construction Industry • Operations – Human Resources, Finance, IT, Maintenance * Project Site Successful Across Industries *

  15. User Adoption The Pitch!

  16. Project Management Site It’s Critical To Use The Tools and Processes Help Us Help You… Project Sponsor Project Manager Business Analyst Resource Managers Legal Contracts HR Accounting Finance Facilities Security IT Project Portfolio and/or Management Office Training

  17. Project Core Team You Are The Driving Force! Subject Matter Experts Architects Developers DBA ETL Consultants Contractors

  18. When Project Management and Core Team Are In Sync… Another Successful Project!

  19. If…The Core TeamGets Ahead of (or Ignores)Project Management Processes…

  20. Reactions Vary from… What’s SharePoint? Did you just say something? You expect me to do what? … A Couple Stories

  21. Keys to Success • Lead by example • Serve Up What People Are Looking Fore • Reference The Site CONSTANTLY • Learn SP Lists, Web Parts • Monitor Alerts • Follow-up Where Needed

  22. If You Do…You Will • Leverage Your Tools Together • Keep Your Fingers on the Pulse 24/7 • Stay out of the way of your high performers • Know who needs help • Manage a Distributed Team • Get Team Adoption

  23. QuestionsContact: Josh Moriarty, PMPjosh.moriarty@portofportland.comwww.linkedin.com/in/joshuajmoriarty/

  24. Extra Slides For Reference Beyond This Point

  25. SharePoint 2010 – The Next Level Integration and Automation SharePoint 2010 MS Project 2010 Budget straight from Core Financial System, JD Edwards Meeting Minutes to InfoPath; Automated Action Items Automated Project Portfolio Office Status Reports Improved Visibility

  26. MS Outlook

  27. SharePointGovernance Mgmt Structure SP Executive Oversight Board SP Management Board SP Core Business Team SP Support Teams TechnicalBusinessNavigator

  28. Enterprise Information Systems Primavera • Enterprise Project Portfolio Managment JD Edwards • Project Accounting • Budget Reporting Avantis • Requisitions • Procurement • Contract Management SharePoint • Project Management Workforce • Timekeeping

More Related