Web-based S chools- O n- I - N et : Building A Technological School Community (S-O-I-N)

1. Web-based Schools-On-I-Net:Building A Technological School Community (S-O-I-N) Teacher Orientation 2007

3. Why SOIN? Initial Login Utilizing My Links Communications Newsletter Photo Gallery Academics Module Report Card Hebrew on SOIN Notes Conclusion and Support Information Table of Contents

4. Why SOIN? • Use-ability; “teacher-friendly” • Time and Money Savings • Advanced public relations website • SOIN-Mail • Calendaring • Centralized database • Integration • Customization • Tangible Return on Investment • Services • Data migration, user and school set up • Training • Support

5. THE MIX – Integration & Associations CONTACTS DATA • Lesson plans • Tests • Grades • Attendance • Report Cards • Targeted and Urgent Messages • Events • Photo Galleries • Calendars • Athletics • Students • Teachers • Administrators • Parents • Board • PTA • Alumni • Support personnel • Coaches

6. In the login area, enter your Login ID and temporary password In most cases, your login id is your first initial and last name. So if your name is “John Doe,” your login id is “jdoe” There could be a number appended at the end, in which case it would be “jdoe123” Click on Go You must change your password to one that is more secure. The Alternate Email is optional. If you forget your password, you can ask the system to email it to you at this alternate email address. Please select a security question and then type in your answer. a. If you forget your password, this will help the system confirm your identity Click on “Save’ when done. Initial Login

7. Change Password Form Click Save when done

8. My Homepage My Homepage link to get back to this screen Staff White Board Left Hand Side Menu

9. Utilizing My Links • My Links is a module which provides the user with: • My Profile – basic demographic info only visible to school administrators/office staff (not shown to students/parents) • My Calendar – lists both school and personal events • My Timetable – personal class schedule

10. Under My Links… My Profile You can change your profile by clicking on the “Update Profile” button located over your name. Here you can: • Change your title (Mr., Ms., Dr. etc.) • Add your address and contact number • Provide an alternate email address

11. Under My Links… My Calendar Shows all school and personal events in one at-a-glance monthly view. • To add a new personal event, which only you can see, click “Add Event • Set the reminder to display event on your homepage. • Close to return to My Homepage

12. Displays your schedule of the classes being taught and their locations. View another week through the drop-down menu To print click “Print” Button Under My Links… My Timetable

13. Academics • The Academics module holds most of the tools teachers need for class like: • My Lesson Plans • My Assignments • My Gradebook • Attendance • Student View

14. Entering a Lesson Plan (LP) Select class and click “New Lesson Plan” button Enter daily objectives To save click “save” button. Enter Hebrew text On Hebrew enabled computer: ALT + TAB to change language, SHIFT + ENTER to Left Justify View Previous LPs Click My Lesson Plans Select course/class and month on drop-down menus, then click “Go” button. Submitting for review To submit to administrator for review, select option to submit to Administrator Select the Administrator Send LP Under Academics… My Lesson Plans

15. For new assignments click the “New Assignment button and follow these steps: Choose assignment type Specify details Specify due date and whether to include in Gradebook Click “Save” button to save Other Features: E-notify – Notify students of new assignments or changes Recur – Allow specific assignments to recur on a daily/weekly basis Duplicate – copy an assignment to another date or class Delete – Erase a specific assignment Under Academics… My Assignments

16. Access Grade Book by clicking on class name or “Grade Book” Add Assignment Click the Add Assignment button. Enter Grades Click “Grade” link Enter Total points/score Enter grades for students To set Grade Book profile Click on “Modify Profile” or “Grade Book Profile” Set grading options Set display options Under Academics… My Grade Book

17. Click Attendance Select class and date—click GO To take attendance Select class and section Mark students not present or late (Attendance will already have “present” selected by default) Select “Save” to save any changes Other features: Comments can also be added to specific students Print blank attendance sheet See “Summary” for the marking period Under Academics… Attendance

18. Under Academics… Student View • View how Students/Parents see assignments you have entered.

19. Report Cards • You can see students and subjects you teach: • Report Card View–Staff – allows you to view and print copies of student report cards (only shows your grades) • Grade Entry by DataItem - Enter all data elements for all students at once

20. Click on Report Card View – Staff Select School, Grade, Report Card Type and Homeroom Class information Once you click on the ‘View Report Card’ link the report card PDF will open. Use the Print button on the PDF to print the report card Notes: Pop up blocker must be disabled. PDF Reader (Acrobat Reader – latest version) must be installed. Under Report Cards… Report Card View – Staff

21. Click on Report Cards Click on Grade Entry by DataItem Select School from School dropdown Select Grade from Grade dropdown Select Report Card Type from Report Card Type dropdown Select Data Item from Data Item dropdown Under Report Cards… Grade Entry by Data Item

22. Under Report Cards… Grade Entry by Data Item • Click on Edit button to activate the page • Locate the student name for whom you would like to enter report card data • Click on the dropdown menu next to the data item to select a grade for that data item • Repeat these steps for the remaining students and click on Save to save your selections

23. Communications • There are different ways to communicate with Parents, Students, or Staff members: • SOINmail – email accessible from left menu or button above Welcome Screen • Student Roster – Email students and/or parents from a specific class • Staff Roster – send email to staff, administrative or board members • Messages – send a short message to student, parent or staff member

24. Under Communications… SOINmail Using Google Apps for Education • Integrated E-mail System • Leading anti-virus/ anti-spam technology • SOIN custom word filters applied • Never type and email address or manage an address book

25. Under Communications… Messages • Sending a Message • View a message by clicking on the Subject • To send a message, click on the “New” button • Enter the recipient • Write message then select “Send” • --You may need to download a software in order to write in the message

26. Under Communications… Student Roster • Send e-mails to students and/or parents • Select class • Check off recipient(s) • Click on “Compose e-mail” button • Write email and click on Send • Each recipient is sent a BCC (Blind Carbon Copy) • Create a Group using Maintain My Groups link A copy of the e-mail is also sent to your inbox

27. Under Communications… Staff Roster • Send e-mails to different staff members • Choose the recipient(s) by using the search form then click “Compose e-mail” • Write the e-mail • Select send • Create groups of staff members using Maintain My Groups Like Student Roster, you will be sent a copy to your inbox.

28. This feature will allow you to read newsletters Class Newsletter – Post newsletters for parents and/or students in your class(es) Newsletters – Read posted newsletters Notes: pop up blocker and Adobe Acrobat Reader (latest version) required. Newsletter

29. Under Newsletter… Newsletters • To read Newsletters corresponding to you simply click on the link or underlined phrase under Newsletter Details • Note: Newsletters have access levels, so a Faculty Bulletin can be setup to only be accessible by faculty and staff members. Parents and Students will not see them in their accounts.

30. Photo Gallery • There are two features accessible from this module • School Photo Gallery - view pictures available for entire school • My Photo Gallery - create albums to share with your classes or other members of the school community. (For faculty and staff only)

31. Under Photo Gallery… My Photo Gallery • To Create a new Album • Click Add album • Insert a name and any details • Click on Save • Select the new album and click Manage Album • Click on “Add Photos” button and follow the prompts to add photos

32. Notes • You’ll need the following setup for your computer: • Allow Popups for your SOIN site • Works best with IE 6.0 or above • Get it at: http://www.microsoft.com/windows/downloads/ie/getitnow.mspx • Allow Gmail Server • Adobe Acrobat Reader needed • Get it at: http://www.adobe.com/products/acrobat/readstep2.html • Flash Player needed (with ActiveX control installed) • Get it at: http://www.adobe.com/support/flashplayer/downloads.html

33. Thank you Thank you for using the SOIN system to help connect with fellow staff members, administrators, students and parents. If you have any questions please contact us at info@soinmail.com or call us at 201-599-9454