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University of Minnesota | Duluth. General Campus Emergency Preparedness Prepared by: Mahjoub Labyad, MIS, Public Health Specialist Environmental Health & Safety Office 218-726-7273. Fall 2011. Training Objectives. Save life and property.

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Fall 2011

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Fall 2011

University of Minnesota | Duluth

General Campus Emergency PreparednessPrepared by:Mahjoub Labyad, MIS, Public Health SpecialistEnvironmental Health & Safety Office218-726-7273

Fall 2011

Training objectives

Training Objectives

  • Save life and property.

  • Improve your preparedness & response, ensure you are familiar with the procedures in place.

  • Familiarize you with possible emergency scenarios and proper response.

  • Fulfill regulatory requirements for emergency response planning.

Goal of emergency planning

Goal of Emergency Planning

  • Save life and property, lessen the impact of emergencies, and ensure academic and business operational continuity.

  • Establish the roles and responsibilities for personnel responding to incidents.

  • Establish the importance of the Incident Command System.

Fall 2011

What Constitutes

An Emergency or a Disaster?

An emergency or a disaster is

An Emergency or a Disaster is

  • Any (sudden) event that disrupts the normal lives of people or normal operations of a business.  Because of its nature, there is an urgent need for immediate and coordinated response by trained personnel who must function together in a team effort.

Fall 2011

Typical Response Agency Timelines








Call Rec’d

5 Minutes

1 Hour

1 Day

1 Week

Campus emergency notification

Campus Emergency Notification

A text messaging system (TEXT-U) is used to notify the UMD community members via Cell-phone following Emergencies. You may sign up for this free system at http://www.d.umn.edu/emergency/umd_alerts.html

A Tone Alert Radios (TAR) to broadcast voice alert messages to the campus community. Depending on the situation, information about the emergency and instructions about how to proceed will be given.

TARs are strategically placed throughout campus to ensure maximum coverage.


Additional emergency notification

Additional Emergency Notification

  • UMD Home Page http://www.d.umn.edu/emergencies

  • Email

  • Public-Alert System Horns (City & UMD)

  • KUMD

  • Local Radio and TV Channels

  • Departmental Phone Trees

Types of emergencies

Types of Emergencies

  • Biological (bacterial, viral, toxin spills, exposure, leaks, theft, flu-pandemic, influenza etc..)

  • Chemical (spill, exposure, leaks , thefts..) Bleach

  • Fire/explosion (housekeeping, electrical or chemical-related)

  • Medical/Personal Injuries (work, or Health-related i.e. Heart, Allergy problems)

  • Threats (bombs, weapons use…)

  • Weather (tornadoes, power outages, flooding)

Campus preparedness

Campus Preparedness

A number of guidelines are in place to minimize the impact of emergencies.

It is everyone’s responsibility to become familiar with the guidelines and procedures in place, and know what to do before, during and after an emergency.

Plans policies

Plans & Policies

  • Emergency Operation Planwww.dem.umn.edu/planprepareprevent.html

  • Annex R: Pandemic Influenza Responsewww.d.umn.edu/emergency/flu/Annex_R_UMD_Pan_Flu.pdf

  • Contingency Plan for Hazardous Waste Generatorswww.d.umn.edu/ehso/UMD_Contingency_Plan/

  • Regents of The University of Minnesota Policy on “Establishing the National Incident Management System” at the Universitypolicy.umn.edu/Policies/Operations/Safety/NIMS.html

Guidelines procedures

Guidelines & Procedures

  • Emergency Information Desk Reference(http://www.d.umn.edu/ehso/emergencies)

  • Building Emergency Evacuation Plan (BEEP)(http://www.d.umn.edu/ehso/beep)

  • Automatic External Defibrillators (AED) Program(http://www.d.umn.edu/ehso/AED)

  • UMD Chemical Spill Clean up Guide

Fall 2011

Individual Preparedness

Are you prepared?

Have a plan and know what to do

before, duringandafter an


Before emergencies occur

Before Emergencies Occur

  • Conduct a Risk Assessment/Job Hazard Analysis to eliminate hazards, reduce risk, mitigate the impact of accidents, and to ensure the safety of personnel.


    • Means of Egress

    • Use of candles, decorating lights

    • Combustible material storage

    • Use of cleaning chemicals/ perfumes

Before emergencies occur1

Before Emergencies Occur

  • Develop a response plan, and know how to report incidents and to whom.

  • Maintain a department emergency phone trees.

    (posted by the phone)

  • Gather response supplies (First Aid Kit, Antidote, Spill Kit).

  • Share preparedness information with others students, patients etc at the start of each semester.

Before emergencies occur2

Before Emergencies Occur

  • Know your building’s Floor Plan and Exits Routes, andbecome familiar with your BEEP Plan

  • Know the location of the emergency response equipment (i.e. Safety Shower/Eyewash, Spill KitFire Extinguishers, Fire Alarm Pull Station, AED) and how to use it.

  • Attend required Emergency Preparedness, Fire Extinguisher and other Safety training

Before emergencies occur3

Before Emergencies Occur

  • Know how to clean up spills if they occur, and what are your limitations (see spill clean up Guide)

  • Know how to Evacuate Safely (see BEEP Plan).

  • Know how to respond to medical emergencies


Before emergencies medical

Before Emergencies (Medical)

  • Let someone like a friend, a coworker, or a supervisor know if you have a pre-existing condition that may result in an emergency.

  • Have your medication (inhaler, insulin, EpiPen etc) available close by.

  • Take a CPR class and/or learn how to use the provided AED.

  • If you witness a medical emergency call 911 immediately and follow proper response procedure.

  • Take a flu shot

Fall 2011

During Emergencies

  • Depending on the Emergency, you may be required to either:

    • Evacuate

    • Shelter in place,

    • Go into a Lockdown, or

    • Take some type of action to assist others (CPR, F. Aid, AED, Call for help, Clean Up a Spill)


During emergencies

During Emergencies

  • Remain calm butDo not ignore the alarm

  • If you witness the emergency, initiate a response!Call 911 to alert emergency responders (police, fire, ambulance, Env. Hlth & Safety) to situations requiring their attention.

  • If you areEVACUATING, report to your Assembly Point by the safest route available (see BEEP).

  • Assist others with health/physical limitations if you are able to without endangering your safety.

  • Walk do not run. Use stairs, do not use elevators.

Fall 2011


Response Procedures

General emergency evacuation fire

General Emergency Evacuation (Fire)

During emergencies in case of exposure

During EmergenciesIn Case of Exposure

  • Remove all contaminated clothing (glove, lab coat, etc..) and place in a biohazard (autoclave) bag.

  • If contaminated skin or open wounds, wash affected area vigorously with mild soap and water.

  • If in contact with mucous membrane (eyes, nose, mouth) wash with copious amounts of water,  flush eyes for at least 15 min.

  • In case of (inhalation or inoculation) seek medical help immediately.

  • If agent necessitate taking antidote, take/administer appropriate dose immediately.

  • Call and inform lab director/supervisor, and Env. Health and Safety of the incident.


During emergencies other

During Emergencies (other)

  • Follow official instructions given by your building coordinators or emergency response personnel.

  • If you are SHELTERING IN PLACE, stay inside the building, within your work area, or any safe place.

  • If applicable, make sure doors and windows are closed/locked (for both chemical or physical threat situation) to reduce your exposure (to threat or chemical vapors, odors and fume) intrusion

During emergencies1

During Emergencies

  • If you are in a LOCKDOWNsituation, lock the doors to deny entry, and barricade yourself if necessary

  • Turn lights off, silence electronic devices, and remain quiet.

  • Spread within the room and hide behind furniture.

  • Remain quiet and wait for further directions from emergency response (Police Dept.) personnel.


Fall 2011


Preventing Mass Casualty Shooting


After an emergency

After an emergency

  • Wait for instructions from Public Safety, Emergency Personnel, or Building Emergency Coordinators (i.e. do not re-enter Bldg, or continue lockdown until the all clear is given)

  • Up-to-date information concerning the status of the campus and the emergency will be communicated through available sources.

  • Necessary administrative/operational continuity plans for essential university functions to continue on a temporary basis will be put in place.

After an emergency1

After an emergency

  • Depending on the situation, safe facilities and critical personnel will be designated to carry on operations on a limited basis

  • Alternate facilities will be established, if necessary.

  • Normal campus operations will resume as soon as possible following stabilization of the emergency.

Umd emergency response personnel

UMDEmergency Response Personnel

Volunteer building emergency coordinators

Volunteer Building Emergency Coordinators

During emergencies requiring evacuation, Building Emergency Coordinators will:

  • Assist with building evacuation

  • Guide building occupants to emergency assembly areas/points

  • Account for evacuated employees

  • Help people needing assistance to evacuate

    Building Emergency Coordinators may carry flags for easy identification by students and staff at assembly points.

    Further info at: http://www.d.umn.edu/ehso/beep

Campus emergency response personnel

Campus Emergency Response Personnel

  • UMD Police DepartmentConsists of sworn police officers highly trained in rapid response to unfolding emergencies. The department is here to protect and serve the campus community and adjacent neighborhood 24 hours a day.

    To contact the UMD PD. Call 911 or 9-911 (24 hrs/day)and Request University Police

  • Facilities Management726-8262 (Mon.-Fri. 8 a.m.-4:30 p.m.)After hours (726-8147, 726-7007 or 348-4748) For custodial services and utility problems

  • Environmental Health & Safetyext: 7273 (Mon.-Fri. 8 a.m.-4:30 p.m.) General Safety

    or 343-9645 For chemical, biological, Radioactive spills, or radiation exposure and exposure to toxic fumes

Critical personnel

Critical Personnel

Critical Personnel are designated UMD staff

from the Police Department, Facilities Management,

Information Technology, Health Services, Auxiliary

Services, and Environmental Health and Safety with

a critical role in responding to and dealing with

particular aspects of the disaster in order to

stabilize the emergency, and to ensure business and

academic continuity and a prompt return to normal


Fall 2011


Personal Preparedness


Disaster supply kits

Disaster Supply Kits

Personal preparedness is essential. In a major disaster, it might be several days before vital services are restored. Personal supply kits should be adjusted based on personal needs.

Suggested supplies include:

  • Flashlight with extra batteries

  • Battery-powered radio

  • Food

  • Water

  • Medications

  • First Aid Supplies

  • Warm Cloths/weather Resistant, and/or Blankets

    Disaster Supply Kits for individual, departmental, or family preparedness are available from a variety of sources and/or Safety supply vendors. You can also make your own Kit.

Umd emergency preparedness

UMD Emergency Preparedness

For additional information please visit


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