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Stewardship Agreement Background

Stewardship Agreement Background. High level document defining general authorities Prior agreement written in November 2000 New agreement executed in November 2011 and expanded to include new authorities delegated to LHTAC in both the design and construction areas

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Stewardship Agreement Background

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  1. Stewardship Agreement Background • High level document defining general authorities • Prior agreement written in November 2000 • New agreement executed in November 2011 and expanded to include new authorities delegated to LHTAC in both the design and construction areas • Agreement accompaniment is the Quality Assurance Guidelines where LHTAC establishes processes and ITD approves

  2. Delegated Activities • Construction Administration including hiring and administration of Consultants for CE&I , QA Materials testing and independent assurance (when required) • Review and verify monthly progress invoices from contractor for payment • Ensure proper materials certification and testing was completed

  3. Delegated Activities cont. • LHTAC recommends project acceptance but ITD is required to accept the project • Approval of Construction change orders and claims • Emergency relief projects statewide

  4. CONSTRUCTION CHANGE ORDERS (see Contract Admin Manual for change details) 1160.00 – CONSTRUCTION CLAIMS.LHTAC will follow the contract with the LHTAC Construction Engineering Manager approval commensurate with resident engineer level and the LHTAC Deputy Administrator commensurate with Chief Engineer level. LHTAC will typically consult claims analysis and employ the alternate disputes method for Claims Review Boards within certain projects. 1160.00 – CONSTRUCTION CLAIMS.LHTAC will follow the contract with the LHTAC Construction Engineering Manager approval commensurate with resident engineer level and the LHTAC Deputy Administrator commensurate with Chief Engineer level. LHTAC will typically consult claims analysis and employ the alternate disputes method for Claims Review Boards within certain projects. Change Order and Claims Authority

  5. LHTAC - Construction • Deputy Administrator- Jeff Miles • Construction Engineering Manager - Todd Bartolome • Project Coordinator-Steve Sprague • Staff Engineer- TBD • Environmental Engineer- Karissa Hardy • Records Inspectors- Jessica Martinez and Bev Williams

  6. ITD’s Involvement • ITD is consulted on change orders or claims over $500,000 • Provide LHTAC assistance with Independent Assurance when resources allow • ITD performs final project acceptance with concurrence of Local Agency and LHTAC

  7. Role of ITD Resident Engineer • Resident Engineer must currently be assigned to LHTAC projects • All questions, however, are directed to the LHTAC Construction Engineering Manager (CEM) • Resident Engineer should refer all questions to LHTAC CEM

  8. Communication During Construction •  Bid Questions –LHTAC CEM • Project Questions/Interpretations – Consultant Project Manager or LHTAC CEM (as defined during pre-con) • Project Complaints – LHTAC CEM • Calls received by either District or HQ • District or HQ will listen to the issue • District or HQ will not give opinions or direction • District or HQ will communicate issue to LHTAC CEM • LHTAC CEM will then communicate with Contractor

  9. Questions?

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