CYCLING SOUTH AFRICA

1. CYCLING SOUTH AFRICA

2. Attendees: Hermien Van Zyl Gauteng North Centurion Cycling Club Chris Prinsloo Gauteng North Road Commissioner Gusti Van Rooyen Gauteng North Secretary Michael Byleveld Gauteng North PMCC Koos Van Tonder Central Gauteng Commissaires Board Derek Palmer Gauteng North MTB Comm Richard Durrant Central Gauteng Rockhoppers Mervyn Abel Central Gauteng Germiston Wheelers Steve Cleminson Central Gauteng Germiston Wheelers Alf Brits Gauteng North Jakaranda CC T.A.Jones Gauteng North Velo Shahad Khan Central Gauteng New Horizons CC Jeremy Wood Central Gauteng BMX Comm Monique Cords Gauteng North Epic Sports Lionie Van Den Bergh Gauteng North Epic Sports George Corbett Central Gauteng Chairman Ciska Austin CyclingSA Secretary General Wynand Pretorius Southern Gauteng Commission Angie Cinnamon Central Gauteng Club100 Rob Stevens Central Gauteng Westgate Wheelers Neal Corbett Central Gauteng The Leverage Corporation Terence Casey Central Gauteng MTB Comm Robert Engelbrecht Central Gauteng Bergbok MTB Club Leigh Privett Central Gauteng Cresta Wheelers Barry Shaw Central Gauteng Cresta wheelers Margot Gerber CyclingSA BMX Stu MacKenzie Central Gauteng BMX Thomas Taole Central Gauteng Development Comm Jacqui Prince Central Gauteng Commissaires Board

3. CyclingSA has to align themselves to the SASCOC constitution and this calls for some of the current provinces to amalgamate and for others to form provinces so that we are in line with the 9 provinces that SASCOC wants. • We were given till the end of February to align ourselves and if we don’t make it happen SASCOC will put CyclingSAunder administration and make it happen. • The 9 provinces will represent different regions, Gauteng will be one province with 6 regions under it (depicted in the next slide). • It is possible for the current 3 provinces to become one thereare some challenges that will need to be addressed but it can be done.

5. NATIONAL CONVENTION MEETS 2 TIMES PER YEAR. • 1st meeting (before end March) • 2nd meeting (Oct /Nov) WHO MAY ATTEND AND SPEAK AT THE NATIONAL CONVENTION • Members of Exco • Not more than 2 Reps per Ordinary Member • Not more than 1 Rep per Associate Member • The Patrons • Honorary Life Members (by invitation from Exco) • One representative per region

6. EXECUTIVE COMMITTEE (EXCO) OF CYCLINGSA (Board of Members) Elected by Members President Vice President Treasurer Ordinary Members Elected by Provincial Regions 2 votes per ordinary member Gauteng Chair KZN Chair Western Cape Chair Mpumalanga Chair North West Chair Free State Chair Limpopo Chair Eastern Cape Chair Northern Cape Chair Associate Members 1 vote per Associate Member Refer section 18 of proposed Congress. Associate Members apply to General Council / Exco. (E.g. Pedal Power Association) EXCO has to meet once every quarter of which the AGM has to be during the same time as the first National Convention. Who attends the AGM: • All Members of Exco • Not more than 2 Reps per Ordinary Member • Not more than 1 Rep per Associate Member • The Patrons • Honorary Life Members • Any person who may be invited by Exco

7. MANAGEMENT COMMITTEE OF CYCLINGSA Elected by members PRESIDENT VICE PRESIDENT TREASURER Appointed by Executive Committee (Exco) ROAD MTB TRACK BMX PARA SECRETARY GENERAL Management Committee has to meet monthly. Functions & Duties of Management Committee Members and also of all the Support Committees to be defined in by-laws (Rules & regulations) SUPPORT COMMITTEES TO ALL DISCIPLINES & MANAGEMENT COMMITTEE(appointed by Exco)

8. Gauteng Structure • Gauteng Cycling Association • Sedibeng (Vereeniging) • Johannesburg • Ekurhuleni (Germiston) • Southern Gauteng • Northern Gauteng • Central Gauteng • Metsweding (Bronkhorspruit) • Tshwane • West Rand

9. Currentlythe 6 proposed regions fit well into the current 3 provinces. The 3 committees could continue in the interim and then look at selecting an EXCO to represent the different regions. • There will be an umbrella body with will be the Gauteng Province and then regions will havetheir own committees under that body. Will the regions still be able to keep their emblems? This needs to be cleared with the regional sports council. • The does not seem to be a reason why you will not be able to keep the emblem as there will still be regional champs and then there will be an overall Gauteng champ. Regions have to work independently under the Province. • From next year riders will not be able to participate in Nationals if they have not participatedin the provincial and regional champs and passed the selection criteria. • It is importantthat youth riders develop on provincial and regional level. • Long term benefit is thatSASCOC structure will be supported at school level as it is their aim to get cycling recognisedas a school sport.

10. Need to concentrate on holding Criteriums for the youth riders. • This is not a mass participation sport so it might take some time to get the regional structures in place but need to have a representative from each region. Regions need to bring the sports to the people and get school kids interested in cycling to grow the sport. • SASCOC is taking the realignment seriously and there is a clear realisation that it is not an overnight process. This will give structure where there is no structure and it will open up the communication lines. • Need to get the province in place first and then work through the challenges one at a time. Need to put an interim committee in place for Gauteng • Cycling Association to represent at National Convention.

11. Committee structure Multiple fee structures Financial consolidation Current administration structure Race Calendars Officials board & structure Club structures and affiliation and membership Race Organiser affiliation Para Cycling Challenges

12. Clubs need to buy into this concept and there should be a document that defines the role of a club. • Clubs should submit minutes of their AGM’s, they should host events, they should attend meetings (AGM’s or special meetings).