NEW EMPLOYEE ORIENTATION at the University of Montana

1. NEW EMPLOYEE ORIENTATIONat theUniversity of Montana

2. Quick Overview of Benefits: • Pay Periods • Work Hours • Reasonable Accommodations • Holidays • Annual Leave • Sick Leave • Tuition Waivers • Mediation Services

3. Information available on Human Resource Services website:www.umt.edu/hrs • New Employee Information • Personnel Policies/Procedures • Benefits “Quick Questions” • Training & Development Opportunities • Payroll/Pay Schedule Information • Answers to Frequently Asked Questions

4. Pay Periods • Contract Administrators, Contract Professionals, Faculty, and individuals on Letters of Appointment are paid monthly. • Classified, Skilled Crafts and Temporary Staff are paid on a biweekly basis (every other Wednesday). • Student Employees are paid semi-monthly.

5. Work Hours • 8:00 a.m. to 5:00 p.m., Monday through Friday, except for University holidays. • The actual hours you work may vary, depending on the needs of your department. • You may also be permitted to work an alternative schedule, with your supervisor‘s approval, to accommodate your needs and the needs of the University.

6. Special Accommodations • Requests for reasonable workplace accommodations should be directed to Human Resource Services. • Documentation is required from appropriate medical source establishing the disability. • Requested accommodations should be necessary to perform essential functions of the position.tof the position.

7. Holidays The University of Montana observes the following Holidays: • New Year’s Day - January 1 • Martin Luther King, Jr. Day - Third Monday in January • Lincoln’s and Washington’s Birthdays - Third Monday in February • Memorial Day - Last Monday in May • Independence Day - July 4 • Labor Day - First Monday in September • State General Election Day - First Tuesday in Nov. in even-numbered years • Veterans Day - November 11 • Thanksgiving Day - Fourth Thursday in November • Friday following Thanksgiving Day (exchanged for Columbus Day holiday) • Christmas Day - December 25

8. Holidays – cont'd • Holidays occurring on a Saturday are observed on the preceding Friday. • Holidays occurring on Sunday are observed on the following Monday. • Holiday benefits are paid to eligible faculty and staff at the regular rate for up to eight hours or equivalent paid time off of up to eight hours. • Holidays occurring during approved paid absences will not be charged against accrued annual, sick, or military leave.

9. Annual Leave • Faculty on fiscal year appointments and administrators with academic rank whose appointment is .5 FTE or greater accrue annual leave on a monthly basis of 14 hours per month. • Contract professionals and administrators accrue annual leave at the rate of 10 hours per month. • Classified staff accrue annual leave on a bi-weekly basis. (4.62 hours in a bi-weekly period).

10. Annual Leave – cont’d All employees become eligible to use their accrued annual leave after completing six months of continuous employment with The University of Montana. There is a graduated accrual rate which is dependent on the number of years of employment. Accrued annual leave is paid out in full at termination if 6 months of employment have been completed.

11. Sick Leave • Generally, all positions except faculty employed for less than a full academic year are eligible to earn sick leave credits. • Sick leave is defined as a leave of absence with pay for a sickness suffered by a faculty or staff member or an immediate family member. • Sick leave can be used for conditions such as: • illness, injury, medical disability • maternity/paternity-related absence • medical/dental/visual examination or treatment • care of or attendance to an immediate family member • death or funeral attendance for an immediate family member

12. Sick Leave- cont’d Accrued sick leave is paid out at 25% at termination if 90 days of employment have been completed. Accrual is 8 hours per month or 3.69 hours/bi-weekly (1.0 FTE)

13. Tuition Waiver • Eligible faculty and staff (permanent, non-probationary and working at least .75 FTE) are entitled to a waiver of in-state tuition for regular courses of study at The University of Montana. • Supervisor approval is required. In this case employees are required to record annual leave or leave without pay during their absence from work. • Two IMPORTANT Notes: • Faculty and Staff members who terminate during the academic semester in which they receive a waiver will be required to reimburse the University for the value of the waiver. • If your FTE goes below .75 during the academic semester, you will be required to reimburse the University for the value of the waiver.

14. Mediation Services • Provides a safe and confidential forum to resolve workplace issues. • Mediators maintain a neutral position. • Solutions are mutually decided and address both parties needs. • Free to All University system employees. • A great way to address problems before they become bigger issues.

15. UM is a Tobacco-Free Campus • In order to provide a safe and healthy environment for our employees, students, and visitors. We became a tobacco-free campus (via policy 406.1.1), in the fall of 2011. • This prohibits tobacco use in or on property owned, leased, or used for specific events by the University or any of its components. • For the purpose of this policy, “tobacco” includes any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, smokeless or spit tobacco, dissolvable tobacco, hookah shisha, snuff or snus, kreteks, and cigarillos.

16. Questions ? Human Resource Services Lommasson 252 406.243.6766 www.umt.edu/hrs