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Community Review Process (CRP) Presenter Training

blueprint 2.0 Making homelessness rare, short-lived and recoverable. Community Review Process (CRP) Presenter Training Indianapolis CoC Program Application & Technical Assistance Committee. CoC Program Application & Technical Assistance Committee. Erica Aquila City of Indianapolis

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Community Review Process (CRP) Presenter Training

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  1. blueprint 2.0 Making homelessness rare, short-lived and recoverable. Community Review Process (CRP) Presenter Training Indianapolis CoC Program Application & Technical Assistance Committee

  2. CoC Program Application & Technical Assistance Committee Erica Aquila City of Indianapolis Janna Bruce CHIP Julie Fidler City of Indianapolis Adam Hutton Volunteers of America Mary Jones United Way of Central Indiana Greg Martz GM Development Jim McElhinney FPGI/IHN Patrick Monahan IUPUI Amy Nelson Fair Housing Center of Central Indiana Christy Shepard CHIP Bob Weiler IU School of Social Work

  3. CRPBasic Information • Projects will have 5 minutes for presentation – you will be timed • Projects APR Rubric will be posted at indycoc.org no later than June 16, 2014 • Projects will create PowerPoint Presentation (due to CHIP by Noon, June 23, 2014) • Handouts will not be passed out at CRP • 5 minutes TOTAL will be available at conclusion of presentations for Q & A – will be timed

  4. Information Required in Advance of CRP Scoring The following information should be part of your June 2, 2014 letter of intent FORM. It is found on the indycoc.org website • Agency name and description • Program name and description • Target population • Significant program accomplishments • Years of program operation • Target # to serve last year • Total served last year • # projected to serve this year • CoCworkgroup memberships • Budget (requested amount and source and amount of match only) APR Rubric (to be provided by the CoC Program Application & Technical Assistance Committee) via indycoc.org

  5. Know Your Audience • 80-90 people have attended previous CoC meetings • Open to entire community, not necessarily just service providers • They will have access to your pre-work

  6. Focus on What’s NOT Already Covered in CRP Several moving parts Narrative APR Rubric CRP Presentation

  7. The Ranking Process All attendees receive Note Sheets for each program presenting.

  8. The Ranking Process • Presenters will have 5 minutes to present on program. • Attendees will be able to ask each presenter questions (5 minute limit for ALL questions). • Attendees will make notes on the notes sheets for each program presented. These are not shared. • Attendees will put personal note sheets in order of personal priority. • Attendees order personal priority to final Ranking Sheet. This is shared. • To establish order of presentations a random drawing will be done by the Committee prior to the review date. Order will be listed on indycoc.org site

  9. Final Priority List • The total number of projects ranked by each person will be counted (must be at least 2/3 of all projects to rank). • For all qualifying rankings, the total number of projects overall will then be divided by the result from #1. That will give a fraction greater than or equal to 1. • The fraction from #2 will then be multiplied by each rank to determine the final rank for each project.

  10. Final Priority List Example: There are 30 total projects proposed.   • Rater A is able to rank 25 of them without conflict.   • Rater A's multiplier is 30/25 = 1.2 • Rater A's top ranked program gets a final rank of 1 x 1.2 = 1.2   • A's 13th ranked program gets a final rank of 13 x 1.2 = 15.6 • Rater A's 25th ranked program gets a final rank of 25 x 1.2 = 30 To determine overall CRPRank, these final ranks will be averaged across all qualifying raters

  11. Final Priority List APR Rubric + Final CRPRank = Final Priority List for Application

  12. Where to Focus Your CRP Presentation • Don’t simply repeat the information in the narrative or APR Rubric!!! • Utilize the personal note sheet as a guide (see next slide) • Speak from a data perspective Use all data sources to your advantage: • Highlight positives • Explain any negatives • Emphasize successes The next slides are suggestions on items to consider in your CRPPresentation

  13. Know Your Numbers • Understand your demographics • Be able to explain your outcomes • When addressing cost effectiveness, explain your formula • Know your data! • Illustrate effectiveness with data, not anecdotal information • Think about what exactly you want the audience to know about your program • Remember, you have 5 minutes

  14. Focus on the Project • Briefly explain the mission of your whole organization to show capacity for this program • Include full organization numbers only to show capacity, but be clear about where the numbers came from • Spend most of your time on the specific program for which you are seeking funding

  15. What Makes Your Project Unique? • What specific role does your organization fulfill in the struggle to end homelessness? • Why is this role important? • Why does your program serve the people it does? • How is your program consistent with the Blueprint and CoC? • What special strengths does your program offer?

  16. Important Dates June 2, 2014 • Letters of Intent due for renewal applications • Application due for new projects June 23, 2014 • PowerPoint Due to Michael Butler June 26, 2014 • Community Review Process Day

  17. Questions??

  18. Do you have specific program or agency questions? Please go indycoc.org to review information available or email info@indycoc.org with any questions

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