Institute management system
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Institute Management System. Multi Environment Solutions . Modules. Admission Management Courses and Results Management Student Information System Facilities Management Finance and Administration Purchase Stores Repair and Maintenance Payroll Human Resources Development

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Institute Management System

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Institute management system

Institute Management System

Multi Environment Solutions


Modules

Modules

  • Admission Management

  • Courses and Results Management

  • Student Information System

  • Facilities Management

  • Finance and Administration

  • Purchase

  • Stores

  • Repair and Maintenance

  • Payroll

  • Human Resources Development

  • Library Management System

  • Fixed Assets


Admission management

Admission Management

  • Advertisement in the Media

  • Receipts of Application

  • Written Test

  • Interview

  • Selection/Rejection

  • Joining

  • Induction Training


Courses and results management

Courses and Results Management

  • Degree/Diploma Offered

  • Batches of degree/diploma

  • Courses offered

  • Mapping of Degree/Diploma with Courses

  • Faculty Available for Different Courses

  • Course Calendar

  • Assignment of Faculty To Courses

  • Courses Undertaken By Students

  • Marks/Grade Obtained by Students

  • Feedback of Students

  • Feedback of Faculty

  • Degree/Diploma/Certificates issued


Student information system

Student Information System

Student Database

oName, Addresses, Guardians

oDate of birth, Sex, Religion, Caste

oLast institute attended

oMedical Data

  • Admission to Degree/diploma

  • Courses Undertaken

  • Marks/Grade Obtained

  • Results of Student

  • Certificates Issued

  • Status of Student

    - Current Student

    - Past student


Facilities management

Facilities Management

  • Facilities Database

  • Requirement of facilities

  • Availability of a facility

  • Assignment of a facility


Finance and administration

Finance and Administration

  • Fees Structure of Degree/Diploma Courses

  • Fees Received From Students

  • Fees Not Received from Students

  • Students on Hold For Not Paying Fees

  • Scholarships Available and Their Conditions

  • Scholarship Paid or Credit Not Issued

  • Budget of the Institute

  • Approval of Budget

  • Receipt of Grants

  • Bills for Different Items/Services Purchased

  • Invoices of Items/Scrap sold

  • Receipt/Payment vouchers

  • Journal Vouchers

  • General Ledger

  • Trial Balance

  • Balance Sheet


Purchase management

Purchase Management

  • Maintain vendor details

  • Enter purchase agreements with vendors

  • Enter payment terms for vendors

  • Enter % tolerance for short/excess supply

  • Enter purchase requisitions, Purchase Requisition can have delivery schedule with date and time

  • Approve purchase requisition

  • Automatic generation of Purchase Requisitions for items below ROL

  • Maintain price list of vendors


Purchase management cont

Purchase Management(cont.)

  • Invite Quotations

  • Create & maintain purchase orders, with delivery schedule and delivery time

  • Enter acknowledgement of Purchase order

  • Amendment of purchase orders

  • Cancel purchase orders

  • Close purchase orders

  • Receipt of goods

  • Inspection of goods

  • Return sub-quality goods

  • Reject goods


Stores

Stores

  • Define details of items

  • Define multiple units of measure for an item

  • Define multiple stores and location (aisle, rack, bin) of items

  • Define Inventory Control policies

  • Receive material from vendors

  • Test material

  • Reject material if specifications are not correct

  • Receive returns from customers

  • Transfer material from one store to another

  • Enter store requisitions and issues to shop floor

  • Adjust physical inventory

  • On-line view inventory status

  • Buyer wise Item wise list


Repair and maintenance

Repair and Maintenance

  • Planned maintenance

  • Breakdown maintenance

  • Condition based maintenance (Reading of Equipments)

  • Lubrication Schedule

  • Opportunity maintenance

  • Ad-hoc maintenance (Job card/Work Order)

  • Calibration of equipments


Payroll

Payroll

  • Employee Data Maintenance

  • Monthly Pay slip Generation

  • Attendance & leave Management

  • Overtime

  • Income - Tax

  • Bonus

  • Superannuation

  • Gratuity

  • Loan Administration

  • Provident Fund


Library management system

Library Management System

  • Books Type – Books, Magazines, Periodicals, C.D.s etc.

  • Books Master

  • Currently Issued to Student/Faculty/Party

  • Issue/Return of Books

  • Repair And Maintenance of Books

  • Repair And Maintenance of Furniture & Fixture

  • Purchase of New Books

  • Subscription For Periodicals / Magazines

  • Retirement of Damaged Books


Fixed assets

Fixed Assets

  • Define Asset Categories.

  • Define Assets Sub-categories.

  • Define Additional Assets.

  • Define Depreciation rules for different Categories / Sub-categories of Assets.

  • Include Charges since Installation & Commissioning as part of Asset Cost.

  • Create Fixed Asset Records at the time of Purchase Bills entry.

  • Create and maintain Fixed Assets Data base.

  • Calculate Depreciation on Assets.

  • Sale of Assets.

  • Transfer of Assets from one location to another

  • Revaluation of Assets.

  • Scrap of Assets.

  • Generate entry for Balance sheet.


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