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Research-Based Metadata Requirements for a BLS Reports Archive. Scott Berridge John Bosley Daniel W. Gillman US Bureau of Labor Statistics. Current Historical Archive Situation. Publications date to 1886 For many publications – 1 copy exists Many publications irreplaceable

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Research based metadata requirements for a bls reports archive

Research-Based Metadata Requirements for a BLS Reports Archive

Scott Berridge

John Bosley

Daniel W. Gillman

US Bureau of Labor Statistics


Current historical archive situation
Current Historical ArchiveArchive Situation

  • Publications date to 1886

  • For many publications – 1 copy exists

  • Many publications irreplaceable

    – no disaster recovery


Relevance to bls
Relevance to BLS Archive

  • Unique historical archives

    • 120 years of publications

    • 10 years systematically available online

  • User expectations are rising

  • Standards are evolving

  • Mandates are under discussion


Meeting emerging standards
Meeting Emerging Standards Archive

  • File Format

    • Adobe Acrobat PDF/A

  • Labeling

    • Adobe’s Extensible Metadata Platform (XMP)

  • Metadata Schema

    • Data Documentation Initiative (DDI)


Archive on bureau s website
Archive on Bureau’s Website Archive

  • www.bls.gov

  • Servers inside and outside firewall

  • Public domain

  • Accessible thru BLS Home Page


Choosing metadata elements
Choosing Metadata Elements Archive

  • Schema Choice

    • DDI Subset

  • Schema Useful?

    • Dissemination and Preservation

    • Perform user studies – 2 phases

      • Phase 1 -- Initial studies (3)

        • What users want / need

        • Relatively open-ended, exploratory

      • Phase 2 -- Focused studies (2)

        • Expose users to DDI subset

        • Obtain feedback


Reasons for ddi
Reasons for DDI Archive

  • Want success @ BLS

  • Minimize capture burden

  • Unknowable metadata

    • Old documents (back to 1886)

    • DDI allows level of granularity

  • Conformance

    • Easy with DDI


Potential problem
Potential Problem Archive

  • Dissemination and Preservation?

  • Is DDI suitable for preservation?

  • Preservation elements

  • Looking at other standards


User studies overview
User Studies--Overview Archive

  • Adopt techniques of

    • focus groups

    • group interviews

  • Recruited members of general public

    • Screened for familiarity w/ Gov’t Stats

  • Five groups, 2-6 members per group

    • 3 groups -- initial, exploratory

    • 2 groups – review DDI elements


User studies results
User Studies Results Archive

  • Initial exploratory groups (3)

    • Descriptors consistently identified

      • title, date, and geographic coverage

      • Descriptors essential and informative

    • Members – generalize in abstract - hard

      • Difficulty imagining other descriptors

      • If personal need does not exist a priori, then

        • “What can I do with this information?”

        • “How is it useful to me?”


User studies results1
User Studies Results Archive

  • DDI-focused groups (2)

    • Descriptors verified

      • Keywords also very important

      • However, very large sets of keywords

        • Counterproductive or Confusing

        • “TMI” – information overload


User studies results2
User Studies Results Archive

  • DDI-focused groups (2)

    • Some want title or subtitle to answer

      • “How is this report useful to me?”

      • “How can I put it to use?”

      • Example – Title includes “A guide”

        • More useful than the formal title/name

    • Criterion for acquiring a document

      • Action, use of information

      • Not subject matter


Conclusion
Conclusion Archive


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