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Developing and Using P-20W Longitudinal Reports. Monday, October 29, 2012 Carol Jenner, Washington State Education Research and Data Center Charles McGrew, Kentucky P-20 Data Collaborative Neal Gibson, Arkansas Department of Education Arkansas Research Center. Overview.

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Developing and using p 20w longitudinal reports
Developing and Using P-20W Longitudinal Reports

  • Monday, October 29, 2012

  • Carol Jenner, Washington State Education Research and Data Center

  • Charles McGrew, Kentucky P-20 Data Collaborative

  • Neal Gibson, Arkansas Department of Education Arkansas Research Center


Arkansas: The Arkansas Research Center (ARC)

Kentucky P-20: A Collaborative Approach

Washington: Washington State Education Research and Data Center



Higher Education


Early Learning

Web Development

How are reports developed ky
How are Reports Developed KY

P-20 Data Collaborative Research Agenda

  • P-20 staff compile a list of potential ongoing production and special report topics for the governance group based on feedback from various constituents, analyzing legislative topics, etc.

  • Governance reviews and approves an annual reporting and research agenda.

How are reports developed ky1
How are Reports Developed KY

Planned Development Process

  • Audiences are identified and contacted for feedback or assembled as focus groups before the reports are created.

  • Mock-up reports are developed for feedback and data are analyzed to ensure they are appropriate.

  • Target audience iteratively review drafts.

  • Final reports released for vetting.

  • Reports released publicly.

How are reports developed ky2
How are Reports Developed KY

Ad Hoc Development Process

  • Report or research request is made or proposed

  • Approval process

    • Requests from state entities are automatically approved within reason

    • External requests are evaluated on merit, work required, and funding

  • Initial reports are developed

  • Abbreviated vetting and approval process

  • Reports released

Current and near future reports ky
Current and Near-Future Reports KY

Reports available at

Data presentation and use ky
Data Presentation and Use KY


  • Know your audience. What do they need to know and what format will best communicate it to them?

  • Don’t waste people’s time with data for data sake. Does it have usable meaning?

  • Just the facts. Don’t interpret data based on a political agenda. If you present it clearly people can make their own interpretations

  • People don’t like surprises – vet for accuracy as much as to prepare people


The Education Research & Data Center

  • Centralized P-20W data warehouse in development

  • Longitudinal reports are designed and produced now

  • Many reports have companion data sets

  • Reports will eventually be data warehouse products

  • P-20 reports for high schools and school districts website:

  • Plans for additional P-20W longitudinal reports for higher education and early learning sectors

Report development
Report Development

Identify and involve stakeholders (for specific reports)

  • SEA staff, district administrators, school counselors

  • Higher education institutional researchers

  • State agencies, including P-20W partners

  • Legislators and legislative staff

  • Allow for stakeholder review before public release

    Other considerations

  • Maximize data available while maintaining student privacy

  • Incorporate federal- and state-mandated elements when possible

Access to reports
Access to reports

Public access at

  • Interactive, online reports based on de-identified data sets generated from the data warehouse (plus companion data sets for download)

    Incorporation into SEA reporting (planned)

  • Some elements will be provided to SEA for reporting to administrators and for public website

    Directly from the data warehouse

  • By ERDC staff

What types of reports are produced
What types of reports are produced?

Focus on “Feedback” reports

  • P-20 Reports for high schools and districts

  • Postsecondary enrollment by student characteristics

  • Pre-college (“remedial”) course-taking

  • P-20W Reports for baccalaureate institutions

  • De-identified data files to institutional researchers now – detail file plus longitudinal summary

  • Employment while enrolled and after graduation (annual earnings, industry of employment)

Avoiding pitfalls
Avoiding Pitfalls

Employ effective data governance

Communication between agency decision-makers, data stewards and custodians, and research coordinators

Promote a P-20W data culture (“Think P-20”)

Establish definitions appropriate for P-20W

Recognize that counts in P-20W reports may not exactly match those in individual sector reports

Recognize that P-20W data provides richer information and presents new ways of analyzing old questions

Contacts additional resources
Contacts & Additional Resources

Contact information:

Carol Jenner, [email protected]

Charles McGrew, [email protected]

Neal Gibson, [email protected]

Keith Brown, [email protected]

Contacts additional resources1
Contacts & Additional Resources

For more information on developing and using P-20W longitudinal reports:

Data Use Issue Brief: Techniques for Analyzing Longitudinal Administrative Data:

Data Use Issue Brief: Turning Administrative Data into Research-Ready Longitudinal Data Sets: