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Arizona SharePoint Professionals Group. FEBRUARY 28th 2008 meeting. Agenda. Survey Results Community News Quest for Better Tools March Meeting Madness Let’s Talk About Deployment Use it if you got it !!! Raffle. Today’s Sponsor. http://www.quest.com. Community News.

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FEBRUARY 28th 2008 meeting

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Arizona sharepoint professionals group

Arizona SharePoint Professionals Group

FEBRUARY 28th 2008meeting


Agenda

Agenda

Survey Results

Community News

Quest for Better Tools

March Meeting Madness

Let’s Talk About Deployment

Use it if you got it!!!

Raffle


Today s sponsor

Today’s Sponsor

http://www.quest.com


Community news

Community News

Windows Server 2008, Visual Studio 2008 and SQL Server 2008* Launch

Office SharePoint Conference 2008 (3-3-08) (Sold Out)

TechEd (6-10-08)

MOSS Faceted Search

SPConfigurator

Deployment Guide and Checklist

SDK Updates for SP1 & Post SP1 Hotfix

Next AZSPG - 3-27-08

Office Interactive Developer Map

SharePoint Inventory Asset Tracker


Moss faceted search

MOSS Faceted Search

http://www.codeplex.com/FacetedSearch

Grouping search results by facet

Displaying a total number of hits per facet value

Refining search results by facet value

Update of the facet menu based on refined search criteria

Displaying of the search criteria in a Bread Crumbs

Ability to exclude the chosen facet from the search criteria

Flexibility of the Faceted search configuration and its consistency with MOSS administration


Capacity planning tool rtm

Capacity Planning Tool RTM

SharePoint Capacity Planning Model http://www.microsoft.com/downloads/details.aspx?FamilyId=DBEE0227-D4F7-48F8-85F0-E71493B2FD87&displaylang=en

Microsoft Capacity Planner http://technet.microsoft.com/en-us/sccp/bb969059.aspx


Deployment guide and checklist

Deployment Guide and Checklist

http://office.microsoft.com/download/afile.aspx?AssetID=AM102552101033


Sdk updates for sp1

SDK Updates for SP1

  • SharePoint Server 2007 SDK v1.3

    • http://www.microsoft.com/downloads/details.aspx?FamilyId=6D94E307-67D9-41AC-B2D6-0074D6286FA9&displaylang=en

  • WSS SDK v1.3

    • http://www.microsoft.com/downloads/details.aspx?familyid=05E0DD12-8394-402B-8936-A07FE8AFAFFD&displaylang=en

  • Post SP1 Hotfixes

    • WSS - http://support.microsoft.com/kb/941422

    • MOSS - http://support.microsoft.com/kb/941274


Office interactive developer map

Office Interactive Developer Map

http://msdn.microsoft.com/office/devmap


March meeting

March Meeting

Community News

What You Need to Know: Windows 2008 & WSS 3.0

How to do team development with TFS, WSS, MOSS & Visual Studio

Search Server 2008 and MOSS Search Enhancement Pack

Rapid-Fire for Five – 5 Tips and Tricks from the field


Introducing

Introducing…


Let s talk about deployment

Let’s Talk About Deployment…


Brief poll

Brief Poll

How many of you are already deployed on a version of SharePoint?

How many of you are using SharePoint for more than intranet collaboration? Extranet? Internet?

How many of you have more than 100 users? 1,000 users? 10,000 users? 100,000 users?

How long did you spend planning? 1 month? 3 months? 6 months? More?


Pitfall 1

Pitfall #1

  • Know why you’re deploying SharePoint!

    • Collaboration

    • Application platform

    • Extranet

    • Content Management

    • Search


Pitfall 2

Pitfall #2

  • Don’t underestimate information architecture!

    • Landing pages

    • Search pages

    • Departmental or Functional or Both?

    • Site map(s)

    • Content types and metadata


Pitfall 3

Pitfall #3

  • Don’t forget the basics

    • Communications

    • SLAs

    • Change management

    • Support

    • Cost

    • Team

    • Sponsorship – high-level or grassroots


Pitfall 4

Pitfall # 4

  • Operations, operations, operations how did we forget operations!

    • Backup and Restore…make sure it works!

    • Counters

    • Alerts

    • Events

    • Patching

    • Deploying


Objects and counters

Objects and Counters

Objects

Excel Calculation Services

Excel Services Web Front End

Excel Web Access

Office Server Search Gatherer

Office Server Indexer Catalogs

Shared Service Provider

Web Service

Web Service Cache

Counters

Document Conversions Pending Conversions

Document Conversions Incoming E-Mail Messes Process

Excel Calculation Services Active Requests

Excel Calculation Services Average Request Processing Time

Excel Calculation Services Cached Charts Requested/sec

Excel Calculation Services Average Session Time

Excel Calculation Services Current Size of memory cache

Excel Calculation Services Workbook Cache Size

Excel Calculation ServicesRendered Charts Requested per second

Excel Calculation ServicesRequests received per second

Excel Calculation ServicesRequest with error per second

Excel Calculation Services Sessions per second

Excel Services Web Front End Active Requests

Excel Services Web Front End Average Requests Processing Time

Excel Services Web Front End Requests Per Second

Excel Web Access Average Chart Image Request Time

Excel Web Access Chart Image Requests Per Second

Excel Web Access Request Time

InfoPath Forms Services # Business Logic Assemblies in Memory

InfoPath Forms Services # of Cached Form Templates

InfoPath Forms Services # of Form Templates in memory

InfoPath Forms Services # of Forms in Memory

InfoPath Forms Services Avg. Data Adapter Query Duration

InfoPath Forms Services Avg. Data Connection Submit Duration

InfoPath Forms Services Data Connection Query Completed Rate

InfoPath Forms Services Data Connection Query Failure Rate

InfoPath Forms Services Data Connection Query Started Rate

InfoPath Forms Services Data Connection Submit Completed Rate

InfoPath Forms Services Data Connection Submit Started Rate

InfoPath Forms Services Data Connection Submit Failure Rate

InfoPath Forms Services Session Started Rate

InfoPath Forms Services Transactions Complete Rate

InfoPath Forms Services Transactions Started Rate

Office Server Search Gatherer Accessing Robots.txt file

Office Server Search Gatherer Active Queue Length

Office Server Search Gatherer Admin Clients

Office Server Search Gatherer All Notificatoins received

Office Server Search Gatherer Delayed Documents

Office Server Search Gatherer Document Entries

Office Server Search Gatherer Documents Delayed Retry

Office Server Search Gatherer Filtered

Office Server Search Gatherer Filtered Rate

Office Server Search Gatherer Documents Successfully Filtered

Office Server Search Gatherer Documents Successfully Filtered Rate

Office Server Search Gatherer Ext. Notifications Rate

Office Server Search Gatherer Ext. Notifications Received

Office Server Search Gatherer Filter Objects

Office Server Search Gatherer Filter Process Created

Office Server Search Gatherer Processes

Office Server Search Gatherer Processes Max

Office Server Search Gatherer Filtering Threads

Office Server Search Gatherer Heartbeats

Office Server Search Gatherer Heartbeats Rate

Office Server Search Gatherer Idle Threads

Office Server Search Gatherer Notification Sources

Office Server Search Gatherer Notifications Rate

Office Server Search Gatherer Performance Level

Office Server Search Gatherer reason to back off (love that one!!)

Office Server Search Gatherer Robots.txt Requests

Office Server Search Gatherer server objects

Office Server Search Gatherer server objects created

Office Server Search Gatherer servers currently unavaible

Office Server Search Gatherer unavailable

Office Server Search Gatherer Stemmers cached

Office Server Search Gatherer system IO Traffic rate

Office Server Search Gatherer Threads Accessing Network

Office Server Search Gatherer Threads blocked due to back off

Office Server Search Gatherer Threads in plug-ins

Office Server Search Gatherer Time Outs

Office Server Search Gatherer Word Breakers cached

Office Server Search Indexer Catalogs Active Connections (AnchorProject, Portal_Content)

Office Server Search Indexer Catalogs Document Filtered

Office Server Search Indexer Catalogs Index Size

Office Server Search Indexer Catalogs L0 Indexes

Office Server Search Indexer Catalogs L0 Merge

Office Server Search Indexer Catalogs L0 Merge (flush) - Count

Office Server Search Indexer Catalogs L0 Merge (flush) – Speed Average

Office Server Search Indexer Catalogs L0 Merge (flush) – Speed Last

Office Server Search Indexer Catalogs L0 Merges (flushes) Now

Office Server Search Indexer Catalogs L1 Merge Count

Office Server Search Indexer Catalogs L1 Merge Speed Average

Office Server Search Indexer Catalogs L1 Merge Speed Last

Office Server Search Indexer Catalogs L1 Merges Now

Office Server Search Indexer Catalogs L2 Merge Count

Office Server Search Indexer Catalogs L2 Merge Speed Average

Office Server Search Indexer Catalogs L2 Merge Speed Last

Office Server Search Indexer Catalogs L2 Merges Now

Office Server Search Indexer Catalogs L3 Merge Count

Office Server Search Indexer Catalogs L3 Merge Speed Average

Office Server Search Indexer Catalogs L3 Merge Speed Last

Office Server Search Indexer Catalogs L3 Merges Now

Office Server Search Indexer Catalogs L4 Merge Count

Office Server Search Indexer Catalogs L4 Merge Speed Average

Office Server Search Indexer Catalogs L4 Merge Speed Last

Office Server Search Indexer Catalogs L4 Merges Now

Office Server Search Indexer Catalogs L5 Merge Count

Office Server Search Indexer Catalogs L5 Merge Speed Average

Office Server Search Indexer Catalogs L5 Merge Speed Last

Office Server Search Indexer Catalogs L6 Merges Now

Office Server Search Indexer Catalogs L6 Merge Count

Office Server Search Indexer Catalogs L6 Merge Speed Average

Office Server Search Indexer Catalogs L6 Merge Speed Last

Office Server Search Indexer Catalogs L6 Merges Now

Office Server Search Indexer Catalogs L7 Merge Count

Office Server Search Indexer Catalogs L7 Merge Speed Average

Office Server Search Indexer Catalogs L7 Merge Speed Last

Office Server Search Indexer Catalogs L7 Merges Now

Office Server Search Indexer Catalogs L8 Merge Count

Office Server Search Indexer Catalogs L8 Merge Speed Average

Office Server Search Indexer Catalogs L8 Merge Speed Last

Office Server Search Indexer Catalogs L8 Merges Now

Office Server Search Indexer Catalogs Master Index Level

Office Server Search Indexer Catalogs Master Merge Progress

Office Server Search Indexer Catalogs Master Merges Now

Office Server Search Indexer Catalogs Master Merges to Date

Office Server Search Indexer Catalogs Out-of-date Document ID Files

Office Server Search Indexer Catalogs Persistent Indexes

Office Server Search Indexer Catalogs Persistent Indexes 1

Office Server Search Indexer Catalogs Persistent Indexes 2

Office Server Search Indexer Catalogs Persistent Indexes 3

Office Server Search Indexer Catalogs Persistent Indexes 4

Office Server Search Indexer Catalogs Persistent Indexes 5

Office Server Search Indexer Catalogs Persistent Indexes 6

Office Server Search Indexer Catalogs Persistent Indexes 7

Office Server Search Indexer Catalogs Persistent Indexes 8

Office Server Search Indexer Catalogs Queries

Office Server Search Indexer Catalogs Queries Failed

Office Server Search Indexer Catalogs Queries Succeeded

Office Server Search Indexer Catalogs Shadow Merge Levels

Office Server Search Indexer Catalogs Shadow Merge Levels Threshold

Office Server Search Indexer Catalogs Unique Keys

Office Server Search Indexer Catalogs Up-to-date Document ID Files

Office Server Search Indexer Catalogs Work Items Created

Office Server Search Indexer Catalogs Work Items Deleted

Project Server:QueueGeneral (and a lot more Project server, but not here)

Shared Services Provider DL Import Rate

Shared Services Provider Number of DLs imported

Shared Services Provider Number of Users imported

Shared Services Provider Personal Site Latency

Shared Services Provider Personal Site Throughput

Shared Services Provider Profile Sync Change Process Rate

Shared Services Provider Profile Sync Content Database Process Count

Shared Services Provider Profile Sync Copy Rate

Shared Services Provider Profile Sync Count Columns Created

Shared Services Provider Profile Sync Site Collection Process Count

Shared Services Provider Public Site Latency

Shared Services Provider Public Site Throughput

Shared Services Provider SSP Job Excecution Rate

Shared Services Provider Usage data processing time (ms)

Shared Services Provider User profile import rate

SharePoint Publishing Cache Publishing flushes / sec

SharePoint Publishing Cache Publishing hit count

SharePoint Publishing Cache Publishing hit ratio

SharePoint Publishing Cache Publishing hits / sec

SharePoint Publishing Cache Publishing miss count

SharePoint Publishing Cache Publishing misses / sec

SharePoint Publishing Cache Total Blob Disk Size

SharePoint Publishing Cache Total Blob index writes

SharePoint Publishing Cache Total number of cache compactions

SharePoint Publishing Cache Total number of cache flushes

SharePoint Publishing Cache Total number of objects added

SharePoint Publishing Cache Total objects discards

SharePoint Publishing Cache Total Objects


Events

Events

Crawler cannot read from registry

Crawler exception

Failed to load index

Failed to load protocol handler

Failed to load word breaker

Index is corrupt

Instance of search could not be initialized

Insufficient disk space

Internal plug-in error

Locale ID has changed

Master merge error

Plug-in failed to connect to SQL Server

SQL Server database error

Event handler failed to load

Failed to load safe control assembly path

Access denied for writing to disk

Access denied for writing to registry

An error occurred while communicating with the SMTP server

Cannot connect to the SMTP host

Cannot resolve name of the outbound SMTP server

Unable to create a log file

Unable to write to trace log

Alternate access mappings update failed

Failed to create a SharePoint site

Insufficient permissions to write to the configuration data cache

Service instance provisioning failed

SharePoint Administration services is disabled

Cannot connect to SQL Server

Insufficient SQL Server database permissions

SQL Server database is full

SQL Server database login failed

Backup failed due to insufficient permissions

Backup failed due to timer job failure

The second stage recycle bin has reached 90% capacity

The application pool account must be registered as a Kerberos service provider

Unable to load authentication provider

The Active Directory organization unit registered in Windows SharePoint Services does not exist

The application pool account has insufficient permissions to add user accounts to Active Directory

The application pool account has insufficient permissions to read user data from Active Directory

Administration site for the Shared Services Provider is missing

Enabling features failed on some sites

Enabling features on existing sites failed

Failed to connect to parent server farm

Shared Services Provider provisioning failed

Shared Services Provider synchronization failed

Site Directory scan job failed

The Microsoft Single Sign-On Services is not running

The Office Document Conversion Launcher Services is not running

The Office Document Conversions Load Balancer Services is not running

The Office SharePoint Server Search is not running

A Content Query Web Part failed to return content

Spelling checker failed to load

The page editing toolbar detected missing or corrupted configuration files in the Master Page Gallery

Cannot initialize disk-based cache because the specified location is inaccessible

Could not parse the regular expression for disk-based cache

The disk-based cache exceeded the specified limit

The location specified for the disk-based cache is no longer accessible

The object cache exceeded its maximum assigned size

A site copy operation has failed, leaving the site structure in an unusual state

A site deletion operation has failed, leaving the site structure in an unusual state

A site move operation has failed, leaving the site structure in an unusual state

Error communicating with Excel Calculation Services

Excel Calculation Services is not running locally

Excel Calculation Services not available

Incorrect URL for Excel Calculation Services

Invalid File Access method configured

Invalid SessionID in the request

Maximum memory configured for Excel Calculation Services has been exceeded

Memory allocation failed

Single Sign-On failure

SSL is required but not configured

Unable to delegate credentials

Unable to establish a connection with Excel Calculation Services

Unauthorized attempt to access a session

Workbook disk cache cannot be created

Workbook disk cache is full

A form template’s business logic caused an OutOfMemory exception

Exception occurred while processing an InfoPath form template request

InfoPath form templates have conflicting business logic assembly identities

InfoPath Forms Services business logic attempted to store a nonserializable object

InfoPath Forms Services business logic exceeded the maximum limit of operations

InfoPath Forms Services business logic exception occurred while loading a form template

InfoPath Forms Services calculations exceeded the maximum limit

InfoPath Forms Services cannot find or load ifsFileNames.xml

InfoPath Forms Services event counter mismatch

InfoPath Forms Services failed to load a form template

InfoPath Forms Services found an unexpected session state version

InfoPath Forms Services postback failure

InfoPath Forms Services rules exceeded the maximum limit

InfoPath Forms Services user has exceeded the maximum number of actions per postback

InfoPath Forms Services user has exceeded the maximum session state size

InfoPath Forms Services was running business logic when ASP.NET request timed out

User has exceeded the maximum allowable number of postbacks

Database out of space

Error backing up registry to Shared Services Provider database

Failure to commit to SQL

Instance of search could not be initialized

Insufficient disk space

Locale ID has changed

SQL Server Database Error

Crawl failed because no contact e-mail is set

Crawler cannot read from registry

Crawler exception

Encountered errors while indexing anchor text

Failed to load index

Failed to load protocol handler

Failed to load word breaker

Index is corrupt

Internal plug-in error

Internal plug-in error – Consolidator

Master merge error

Plug-in failed to connect to SQL Server

Publication of ranking information failed

Propagation failed to communicate with a query server

Propagation of the content index paused because of a lagging query server

Query server removed from rotation

The last query server was removed from rotation

Error adding enterprise application definition

Error adding enterprise application definition - Consolidator

Error deleting enterprise application definition

Error deleting enterprise application definition - Consolidator

Error retrieving credentials

Error retrieving credentials - Consolidator

Error retrieving cryptographic sign

Error retrieving cryptographic sign – Consolidator

Failed to load Single Sign-On configuration settings

Internal Single Sign-On service error

Microsoft Single Sign-On service failed to start

Microsoft Single Sign-On service failed to stop

Remote Procedure Call service failed to start

Remote Procedure Call service failed to stop

Single Sign-On audit failure

Audience Compilation failed

Content Database Synchronization failed

Membership Import failed

My Site Creation failure

Profile Import Failed

Site Synch failed

Sweep Synch failed

Synch Job Scheduler failed

User Profile Commit failure

User Profile Property Conversion failed


Pitfall 5

Pitfall #5

  • Don’t underestimate security and how long it might take

    • Kerberos is hard!

    • Managing groups is hard!

    • Using non-AD authentication source is hard!


Pitfall 6

Pitfall #6

  • Governance is not all it’s cracked up to be!

    • Governance is a great idea

    • Creating a governance plan is like having a cavity filled without novocain

    • Don’t forget the basics

      • Managing changes and customization

      • Retention policies

      • Provisioning and de-provisioning….including users!


Governance resources

Governance Resources


Steps to a successful deployment

Steps to a Successful Deployment

Consistency of platform, browsers, collaboration and enterprise search strategy.

Manage as centrally as possible with a tight team with a means to communicate to the Cxos that have a vested interest.

Have a killer backup strategy that meets the needs of your business and make sure it works before day one.

End-user training and education in addition to good content and search is the key to end user adoption.

Have a Governance and Information Management Plan. Branding consistency with a corporate style guide and consistent taxonomy. Make approved master pages available in site galleries for consistency which will inform users they are on the corporate Intranet.

Enforce workflows and approval on document centers and pages where official documentation comes together. Leverage version history and version control to maintain a history and master document that all can refer to.

Life cycle managed site collections, and document libraries with information management policies such as content types with auditing and expiration.

Properly secure corporate assets. Sites with (PII) personally identifiable information should be appropriately flagged and secured and audited.

A corporate browse and search strategy for the enterprise will ensure you are making the most out of your intranet assets as well as encourage culture change, best practices and adoption.

Platform Usage Policies and development and test environments ensure only the code you want to introduce follows corporate guidelines and will ensure the environment is supportable and able to maintain SLAs (Service Level Agreements).


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