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Collection Description in DNER: Enhancing Consistency and Accessibility

This meeting of the JISC/DNER Moving Image & Sound Cluster explores the importance of collection-level descriptions in the DNER and discusses strategies for improving consistency and accessibility. Topics covered include the RSLP collection description schema, different approaches to collection description, tools for data creation and transformation, and the work program and timescales for this initiative.

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Collection Description in DNER: Enhancing Consistency and Accessibility

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  1. Collection description & Collection Description FocusJISC/DNER Moving Image & Sound Cluster Steering Group meeting, HEFCE Office, London, 24 September 2001 Email cd-focus@ukoln.ac.uk URL http://www.ukoln.ac.uk/ Bridget Robinson &Pete Johnston UKOLN, University of Bath Bath, BA2 7AY UKOLN is supported by:

  2. Collection description • Collections and collection-level description • The RSLP collection description schema • Collection description & the DNER • Collection Description Focus JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  3. Collections & collection-level description • Collection • “an aggregation of physical and/or electronic items • e.g. aggregates of • natural objects • created objects • digital resources • surrogates of other objects • metadata • …. JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  4. Collections & collection-level description • Collection-level description might • Disclose information about collections • Provide overview of otherwise uncatalogued items • Enable user to select collections to search on basis of summary description • Enable software agents to select collections to search on behalf of user • But different approaches to “collection description”… JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  5. RSLP collection-level descriptionschema • Model of collection • developed by Michael Heaney (Oxford) • Schema • developed by Andy Powell (UKOLN) • implements subset of model • Intended to provide means of consistent collection description in RSLP • simple, generic • Limited adoption by RSLP projects JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  6. Collection description in DNER • Collections in DNER • stuff (text, images, data, ...) • metadata about stuff (subject gateways, library catalogues, …) • digital, physical • distributed • Network services make digital collections available at digital ‘locations’ • Real services make physical collections available at physical ‘locations’ • People access content through services JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  7. Collection description in DNER JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  8. Collection Description Focus • Funded by • RSLP • JISC/DNER • British Library • UKOLN in partnership with: • HE Archives Hub • Mda • Improve consistency, compatibility of approaches • Build consensus JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  9. Focus • Central point of contact • Repository of advice • standards, guidelines, best practice • approaches, tools, implementations • Draw on partnerships • Hub, mda • CIMI (international museums) • Dublin Core JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  10. Gathering Information • Survey questionnaire • capture real project experience • Visits to Collection Description projects / services • RSLP projects • DNER • others • Telephone interviews • Jiscmail discussion list JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  11. Dissemination • Focus website • Briefing days • Workshops • Guidelines and best practice • Papers • Presentations JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  12. Consensus–building • Create forum of stakeholders, practitioners • Open forum • Broad representation • Learning from the MEG model • Funding of CD Focus gives more ‘teeth’ than MEG? JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  13. Tools • CD Focus not concentrating on software development • Enhancements to existing data creation tools • Transformation tools • e.g. EAD to RSLP CD • Support publishing & sharing of schemas JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  14. Work programme and timescales • July 2001 - initial work • September - start research work • October 22nd - Briefing Day • Nov, Jan, March - Workshops • March 2002 - progress review • May/June 2002 - Final event JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

  15. Acknowledgements • UKOLN is funded by Resource: the Council for Museums, Archives and Libraries, the Joint Information Systems Committee (JISC) of the UK higher and further education funding councils, as well as by project funding from the JISC and the European Union. UKOLN also receives support from the University of Bath where it is based. • http://www.ukoln.ac.uk/ JISC/DNER Moving Image & Sound Cluster, 24 Sep 2001

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