CITY OF PHOENIX REQUEST FOR BIDS WATER SERVICES DEPARTMENT

1. Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS  WATER SERVICES DEPARTMENT SEWER MANHOLE/STRUCTURE REPLACEMENT/ REHAB 2017-2022 CONSTRUCTION ADMINISTRATION & INSPECTION PROJECT NO. WS90500012-6 October 12, 2017

2. Welcome and Introductions Gene Mills, Contracts Specialist Office of the City Engineer Point of Contact for Submittals and RFB Questions Gene.mills@phoenix.gov (602) 534-5789 Michael Brown, Civil Engineer II (Project Manager) Water Services Department

3. Vendor Registration • To do business with the City you MUST register in procurePHX at https://www.phoenix.gov/procure. • It takes the city about two business days to approve the registration. • The City will email confirmation with vendor number. • For questions about procurePHX, please send an email to vendor.support@phoenix.gov

4. Meeting Overview • Sign-in please • Sign-in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities Click on respective project, then click on: ■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable) • Please hold questions until each Q&A period • This is the ONLY opportunity to discuss this project with City staff

5. Project Description / Scope of Work • City of Phoenix wastewater collection system includes over 94,000 manholes and structures • Manhole and structure construction materials include brick, cast-in-place concrete, and precast concrete • Manholes may have no lining, PVC-lining or epoxy lining • Manhole rehabilitation primarily consists of surface restoration and application of corrosion resistant coatings to walls and inverts • Rehabilitation may include structural inserts or replacement of manholes or structures.

6. Project Description / Scope of Work • Provide oversight of the project construction activities to ensure protection against defects and deficiencies in the work of contractors and their subcontractors. • Inspect the site through various stages of construction to inspect the quality of the executed work and to verify the work is in accordance with construction documents and specifications. • Perform field inspections (visual, probe, and testing) where required for completed repairs and reject work not conforming to project documents and specifications • Collect and provide asset management documentation on all adjustments, replacements, and modifications to existing facilities. • Track, compile, and categorize all project related documents, including inspection reports, progress photos, important project correspondence, meeting minutes, RFIs, Submittals, etc., on a CD, following completion of the project, and deliver to the City Project Manager. • Provide public outreach

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11. Statement of Qualifications Criteria • General Information – 10 points • Construction Administration and Inspection Experience of Prime Firm – 25 points • Experience of Key Personnel & Subconsultants - 30 points • Project Understanding & Approach – 30 points • Overall Evaluation of the Firm – 5 points

12. Statement of Qualifications Criteria • Each page side with criteria information will be counted. • Pages that have photos, charts, and graphs will be counted toward maximum number of pages. • Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

13. Statement of Qualifications Criteria • SOQ Cover Letter • Clearly display the firm name, firm address, firm vendor number, project title, contact name, contact email, phone number and project number on the cover of the SOQ and submittal package. • Evaluation Criteria (including project organizational chart) • Additional Content (resumes or other information) • Additional Content (resumes or other information) + Evaluation Criteria (including organizational chart) = 10 MAXIMUM pages permitted

14. Statement of Qualifications Criteria • Submit 6 copies of the SOQ. • SOQ due: 12:00 pm Noon – Arizona local time Friday, October 27, 2017 Phoenix City Hall 200 West Washington Street, 6th Floor Submittal Box

15. Grounds for Disqualification • Receipt of Bid after the specified cut-off date and time • Deposit of Bid in the wrong location • Violating the “Contact with City Employees” policy

16. Vendor Registration • To do business with the City you MUST register in procurePHX at https://www.phoenix.gov/procure. • Phoenix values its relationships with its vendors. • To become a vendor with the city, you MUST complete the vendor self-registration process. • It takes the city about two business days to approve the registration. • Part of the registration process is determining your taxing jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W9 form from the IRS. • For questions about procurePHX, please send an email to vendor.support@phoenix.gov

17. Design & Construction Procurement Section Webpage • RFQ • Notifications • Plan Holder List • Pre-submittal Power Point Presentation • Pre-Submittal Sign-in sheet • Award Web Page https://www.phoenix.gov/streets/procurement/bid-results • Sign-up for Newsletter https://www.phoenix.gov/streets/procurement/current-opportunities

18. Bids Due Date 12:00 P.M. Arizona local time Friday, Oct 27, 2017 City Hall, 200 W. Washington Street 6th Floor, Submittal Box

19. Questions After Today E-mail your questions to: Gene.mills@phoenix.gov Thank You !!! Gene Mills Contract Specialist (602) 534-5789

20. OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING