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RAND PARK HIGH Annual General Meeting

24 October 2013. RAND PARK HIGH Annual General Meeting. Agenda. Welcome and Apologies Previous Minutes and matters arising Chairman’s Report Principal’s Report 2012 Audited Financials Overview of 2013 Proposed 2014 Budget Resolutions General. Chairman’s Report. Mr. Garth Johnson.

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RAND PARK HIGH Annual General Meeting

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  1. 24 October 2013 RAND PARK HIGHAnnual General Meeting

  2. Agenda • Welcome and Apologies • Previous Minutes and matters arising • Chairman’s Report • Principal’s Report • 2012 Audited Financials • Overview of 2013 • Proposed 2014 Budget • Resolutions • General

  3. Chairman’s Report Mr. Garth Johnson

  4. Principal’s report Mr. Alan Wilke

  5. Financial Reporting Mr. Garth Johnson

  6. Overview of 2012 Audited Financials

  7. 2013 Year end Forecast • Income R 29 164 712Budget R 28 680 021 • Expenditure R 29 261 246 Budget R 28 638 041 • Operating Loss (96 534) Profit: Budget R 41 980

  8. Review of 2013 Income 2013 Forecasted Income R 29 164 712 School Fees R 27 319 881 GDE Funds R 757 500 Squires Fund Raising R 554 414 Other Income R 532 917

  9. Review of 2013 Expenses 2013 Forecasted Expenditure R29 261 246

  10. Capex Outlay 2013 • The Capex items were: R1 928 630 • Buildings R 340 000 • Upgrading of Consumer Centers R 700 000 • Cricket Field upgrade R 350 000 • Hockey Field seating R 84 104 • Desks & Chairs R 71 000 • IT Equipment R 325 000 • Fitness Equipment R 58 526

  11. Security Guard Hut

  12. Shade Covers at the Pool Area

  13. Bathrooms

  14. Roof mounted data projectors

  15. Consumer Centres

  16. Consumer Centres

  17. Security Cameras

  18. Learner Lockers

  19. Prefab maintenance

  20. Pavilion Ceilings

  21. Seating at Hockey Field

  22. Cricket Nets

  23. School Enrolment • 2012: 1510 2013: 1500 2014: 1500

  24. Staff summary

  25. 2014 Budget • The budget covers: • The cost of maintaining the level of education offered to the learners by the school • All operational, security, maintenance, staff remuneration and capex expenses • The Role of the School Governing body is to review and support the budget setting • The Parent body approves the annual budget

  26. 2014 Budget setting • To ensure Rand Park High remains a competitive and sought-after public school, in all aspects. • The need to retain quality educators in the school and ensure manageable class sizes • The need to improve and introduce the best practice in the field of technology and infrastructure • Compliance with the South African Schools Act • Continued maintenance and upgrading of the school building

  27. 2014 Budget Objectives • Income must exceed expenditure • Ensure the quality of education is maintained and improved • Offer a balanced range of learning and other activities • Maintain the best practice in the field of technology and infrastructures • The need for expenditure to run the school effectively • Maintain a secure, safe and clean environment • Adequate equipment to meet the school operational needs

  28. Key factors for 2014 Budget setting • Learner enrollment numbers • Payment of fees – exemption and bad debt ratios • The lack of funding from the Government in respect of exemptions and bad debts • Limited income from the Government • Salary budget is critical to pupil/educator ratio and distinguishes our school from many other schools • School fees to cover all essential educational and operational expenses • Expenditure is limited to funds collected • Cutting fees will result in a reduction in facilities, teaching staff, choice of subjects and extra-murals

  29. Summary of Proposed 2014 Budget • School Fee Income R 29 815 830 • Other Income R 1 884 880 • Total Income R 31 700 710 • Expenditure R 31 633 879 • Surplus R 66 831

  30. Expenditure summary

  31. Expenditure summary

  32. 2014 Proposed Capex Main Items: • New Tractor • Upgrading staff village ablution facilities • Replacement of IT equipment • Possible Fitness Centre • Upgrade Labs to the latest Delphi version

  33. Proposed 2014 School Fees

  34. School Fees No school can operate successfully if inadequately funded. The primary reason for deteriorating standards in some schools is the relatively low level of funding to these schools Historically our fees have fallen into the same general bracket as Northcliff, Bryanston,Fourways, Hyde Park and Parktown Girls. We are typically more expensive than schools like Allen Glen, Ferndale and Roosevelt. Our fees are significantly lower than private schools like Trinityhouse, Aurora and St Stithian’s. .

  35. Local School Fees

  36. Proposed Fee Structure • 2014 School fees proposed as • Gr 8: R27 400 • Gr 9 – 12: R26 900 • New Learners: R500 (additional) • Incentives offered for early payment • Debit order arrangement

  37. Local School Fees

  38. Fees Policy • Fees are levied in terms of The South African Schools Act # 84 of 1996 section 38 and 39. • In terms of Section 40 parents have a legal obligation to pay school fees. The school do not have to enter into a contract with parents to pay school fees. • School fees is a statutory obligation, which a learner’s parents must pay and the parents (married, unmarried or divorced) are jointly and severally liable unless and to the extent of them being exempted. • The governing body may by process of law enforce the payment of school fees by parents who are liable to pay in terms of The South African Schools Act #84 of 1996 section 40. • The governing body will follow Section 41 (5) when initiating legal action to enforce the payment of school fees.

  39. Exemption Policy • Exemption from School Fees are available to qualifying parents in terms of The South African Schools Act # 84 of 1996 section 39. • Exemptions are granted as stipulated in the Exemption Regulation Gazette no. 29311 dated 13 October 2006. • Parents who wish to be exempted from the payment of school fees must apply annually to the SGB. • The income of both parents irrespective of their marital situation or the maintenance agreement are used in the calculation of exemption. A maintenance agreement cannot be enforced on a third party being the school. • Exemptions are funded from school fees.

  40. Payment Methods SCHOOL FEES ARE DUE AND PAYABLE ON THE 1ST DAY OF SCHOOL. SCHOOL FEES ARE PAYABLE IN ADVANCE • 10 % Discount for doing so: • Gr 8: Payment by 31 January 2014 = R24 660 • Gr 9 to Gr 12 Payment by 31 January 2014 = R24 210 • Alternative monthly payment plans (January 2014 to October 2014) • Gr 8 Debit orders of R2 740 • Gr 9 to Gr 12 Debit orders of R2 690 • Gr 8 Cash or direct deposit of R2 740 • Gr 9 to Gr 12 Cash or direct deposit of R2 690

  41. Payment Methodscontinued • HOWEVER Should alternative payment commitments fail to be met or adhered to at ANY stage: • THE FULL SCHOOL FEE AMOUNT WILL BECOME DUE AND PAYABLE IMMEDIATELY • SCHOOL FEES ARE STATUTORY DEBT WHICH IS PRESCRIBED BY LAW AND MAY NOT BE REFERRED TO A DEBT COUNCELLOR FOR DEBT REVIEW UNDER SECTION 129 OF THE NATIONAL CREDIT ACT.

  42. Tours & Camps 2014 Planned Tours & Camps for 2014: • CRICKET 1st Team to Kwazulu-Natal during September Holidays. U14 team to Durban during September Holidays. • WATERPOLO 1st Team Boys to Port Elizabeth during September Holidays. 1st Team Girls to Port Elizabeth during September Holidays. • RUGBY 1st Team to Margate during March Holidays. U16 to Durban during March Holidays. U15 and Y16 to Brits during March Holidays

  43. Tours & Camps 2014continued • NETBALL 1st Team Tour to Cape Town during March Holidays. U15, U16 and U17 tour to Margate during March Holidays. • HOCKEY 1st Team Boys to Kwazulu-Natal during March Holidays. 1st Team Girls to Kwazulu-Natal during March Holidays. • LEADERS CAMP Leaders camp during September. • HIKING St. Lucia during the September Holidays

  44. Approval of Budget • Budget as tabled proposed by School Governing Body • To be approved by this meeting

  45. Resolutions of the Parent Body present at the AGM

  46. Resolution 1 • That Rand Park High will be a fee paying public school

  47. Resolution 2 Rand Park High will offer the following education programmes. • Grade 8 & 9 will follow the General Education and Training programme • Grade 10, 11 & 12 will follow the Further Education and Training programme These programmes include the following: • All relevant learning area information and core notes • All relevant educational speakers with relevant information to the academic core syllabi cont…

  48. Resolution 2 cont • Educational trips where specified as a compulsory element of the specific learning area • Transport for pupils selected to represent RPHS for the extra-curricular programme Excluded from the programme are the following: • Text books • Stationery • All tours offered by the school outside the compulsory excursion as stipulated by the curriculum • School uniform • Sports equipment and sports uniform

  49. Resolution 3 • The annual school fees for Rand Park High for the year 2014 shall be • R27 400 per Gr8 learner • R26 900 per Gr9 to Gr12 learner

  50. Resolution 4 • That certain extended payment dispensations will be allowed, as presented and approved by the finance committee, subject to the clear understanding that should extended term payment commitments fail to be met, all school fees will become immediately due and payable

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