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Disposal of UTSA Computers

Disposal of UTSA Computers. Cannibalization Request Form. Used to request permission to remove parts from an existing piece of inventory Assumes that the original equipment is being removed from the departmental inventory

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Disposal of UTSA Computers

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  1. Disposal of UTSA Computers

  2. Cannibalization Request Form • Used to request permission to remove parts from an existing piece of inventory • Assumes that the original equipment is being removed from the departmental inventory • After removal of all usable parts, remaining “shell” should be transferred to Surplus with copy of approved cannibalization form attached • Leaving unusable equipment on departmental inventory exposes UTSA to potential loss that would be reported at original cost

  3. Removal of Sensitive Data Prior to Cannibalization or Transfer • Removal/Transfer of Hard Drive • Be cognizant of risks associated with data remaining on cannibalized hard drive • Unless being used in same department, software licenses on cannibalized hard drives should be removed or hard drive should be wiped using available software packages (not just deleted) • Departments are responsible for data on their equipment, regardless of whether actively in use or stored. • Computers sent to Surplus have hard drives drilled prior to transfer from UTSA

  4. Surplus Property Turn-in Form • No cost to departments to turn in obsolete equipment • Removes capital and controlled items from your departmental list of inventory • Protects department from lost or stolen equipment left in closets, storage rooms, etc. • Check-box asks if any parts have been cannibalized, primarily to determine condition of equipment for potential reuse at UTSA or sale at auction

  5. Future Computer Roll-Outs??

  6. No need to hold onto obsolete/unusable computers assuming they’ll be replaced with a future computer roll-out. • No guarantee of future funds for this purpose • If funds are made available, replacements will be based on following criteria: • Between X & Y number of years old • One computer surplused for each new computer received • All parts intact (bootable) • Been on UTSA network during last 60 days • Holding onto unused equipment is risky, as same responsibility for loss exists • Take advantage of Surplus process - reduce time spent on annual inventory and reduce risk of loss

  7. Questions?

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