Award recipients registration instructions

1. Award recipients registration instructions February 5-7, 2015

2. Let’s get started by clicking on the Start button below.

3. We’ll begin by searching the database for your name.

4. If you’ve attended one of our events before, you may already be in the database. If you see your name, select it by clicking on the radio button next to your name. Use the New Search button if you want to vary your search criteria.

5. If your name is not found, registration is easy. Click the New Registration button to begin. If you work at this company but do not see your name, click the New Contact button to continue.

6. KEY POINTS: • All items in red are required. • If you have a discount code, you will be asked to enter it just before the payment information. • Comp Pass Codes are for employers only. Your employer will issue one to you if applicable. • Your contact information will appear on this page only if you are in the database. • You can update your contact information here.

7. We will demonstrate how to register as an award winner in the peer-reviewed category. This is a survey driven process so we will start by picking a registration type. Once we select Award Winner, another question is asked.

8. Select the appropriate awardee type. For this demonstration, we will select Awardee (PR). Complete the optional survey questions then click Continue.

9. Before we begin demonstrating how to register as an award recipient in the peer-reviewed group, we’ll use the next few slides to show you the different Award Winner registration types and the award types associated with them. For each award type, we will follow with the fees.

10. All full registration packages allow access to the entire conference. The price is the only differential. The fees we see here are for Awardee (OAA) type. The instructions that follow are the same for all award recipients except where noted.

11. Peer-reviewed award recipients receive two (2) complimentary registrations. We will use a Discount Code to remove the fee listed here. In addition to the complimentary registrations, ALL award recipients may purchase additional tickets or full registration at a 25% discount. The also requires a Discount Code. Since the seats for peer-reviewed award recipients and their guests are pre-determined and limited to two (2) seats, you should register yourself and your complimentary guest first. Use the instructions for the general audience to help you register your additional guests. Let’s get started! Select the Full Conference Registration BEYA Recipient, then click Continue.

12. Place a check mark next to the general events that you plan on attending.

13. On this page you are presented with the workshops that are being offered. Select the ones you plan on attending. Click Continue when you are done.

14. Note that you are invited to attend all banquet events. You must place a check mark next to each one indicating whether or not you plan on attending. Be sure to select the event where you will be receiving your award. Peer-Reviewed Only: Although your seat is reserved, if you do not register, your seat may be re-assigned. The show production requires that you are seated in the designated area.

15. This page allows you to add additional seats for the banquets. Please note this is NOT the place to add seats as an Awardee (PR) Complimentary Guest. Leave this page blank, and click Continue.

16. Based on the selections we made, two (2) seating charts are displayed. They are marked with the numbers 1 and 2. The name of the seating chart displayed is bolded. The Table # column shows Pending, indicating that the seat has not yet been selected. You will not be allowed to complete your registration without selecting your table.

17. Click any pink highlighted table.

18. I have selected seats at Table #3. You can see that the Table # column now shows the number 3. Also, note the Remove option in the task column. This allows you to remove your seat at Table #3 and re-seat yourself. Note that you are limited to selecting the tables highlighted in pink. Your seat will be highlighted in green. Although not illustrated here, an occupied seat will be in red. Click Continue to select your remaining seats.

19. We’ve selected the remaining seats and clicked on Continue to arrive at this page. This is your opportunity to review the summary of the items that you selected. If you need to make changes, use the Go Back button. Notice that a discount code was applied to the balance removing the conference price. Before we complete the registration, we will use the ADD GUEST button to add the complimentary guest (Awardee-PR Only). Since the process is similar, the next slides will only show the steps that are different.

20. For your guest, you will select Award Winner Guest and the registration type. The next question asks you to associate your guest with an award recipient type. Since this demonstration is focusing on the peer-reviewed award recipients, we will select Awardee (PR). Complete the survey questions and click Continue.

21. Notice that the fees available here are different. A La Carte allows you to choose only the events you want to attend. This fee type is more relevant to the groups of award recipients that are NOT peer reviewed. Since we are registering the complimentary guest of a peer-reviewed award recipient, we choose the $1200 Full Registration fee. Your Discount Code will reduce the fee to zero. The registration process from this point on is the same, so we will skip to the Review page.

22. Notice the seat highlighted in green. This is the seat you have previously selected as an award winner. This screen will allow you to seat your complimentary guest at the same table.

23. The award recipient and guest are registered and the Discount Codes are applied. Notice the balance for the group. The balance for this registration is zero. You can delete your guest at this stage by clicking on the trash can icon. You can also edit a registration by clicking on the attendee icon.

24. You can also see that for each event that both you and your guest attend, you are seated together. When you register as a group (i.e. you use the ADD GUEST button), the system remembers where you have selected your seat(s) to facilitate keeping the group together. If you need to add more guests, you can select ADD GUEST again. This is handy if you are paying for your additional guests. For Awardee (PR), keep in mind that your additional guests will not be seated with you and your complimentary guest. You can also use the Additional Payment Method button to pay with different credit cards. Click Continue to advance to the next page.

25. When you have successfully registered as a peer-reviewed award recipient with a complimentary guest, there should be No Payment Required. Although we have mentioned the capability to add more guests for whom you would be paying, the best practice for peer-reviewed award recipients is to register yourself and your guest and then begin a new registration for your additional guests. You may also download the instructions for general attendees to learn how to register your additional guests. Finish up your registration by checking the appropriate boxes and then clicking Complete Registration. You will receive confirmation by email. It will contain information that will help you login to your personal registration portal to make adjustments. The confirmation will also contain a link to your invoice if you need one to submit for reimbursement. This completes the registration process. Please download a copy of the conference FAQ and visit our website for more information. Contact Us: registrar@ccgmag.com 410-244-7101