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ILLINOIS AUTOMATION TOOLS. BRIEF OVERVIEW OF ILLINOIS I.R.P AUDIT PROCESS. What is office automation?.

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Illinois automation tools

ILLINOIS AUTOMATION TOOLS

BRIEF OVERVIEW OF ILLINOIS I.R.P AUDIT PROCESS.


What is office automation
What is office automation?

  • The term office automation refers to all tools and methods that are applied to office activities which make it possible to process written, visual, and sound data in a computer-aided manner.

  • Office automation is intended to provide elements which make it possible to simplify, improve, and automate the organization of the activities of a company

  • In particular, it also includes the following activities:

  • exchange of information

  • management of administrative documents

  • handling of numerical data

  • meeting planning and management of work schedules


Database querried for registrants to be audited

DATABASE QUERRIED FOR REGISTRANTS TO BE AUDITED.

Selection criteria added, location, county, zip, size, etc…

QMF FOR WINDOWS UTILIZED TO ACCOMPLISH TASK.


Application information downloaded electronically from registration database
APPLICATION INFORMATION DOWNLOADED ELECTRONICALLY FROM REGISTRATION DATABASE.

  • DISTANCE AND PERCENTAGE INFORMATION PULLED INTO AUDIT FROM REGISTRATION DATABASE.


Audit assigned
AUDIT ASSIGNED REGISTRATION DATABASE

  • DATA SENT TO AUDITORS LAPTOP.

  • AUDITOR IMPORTS DATA.

  • SYSTEM AUTOMATICALLY SENDS REGISTRANT AN AUDIT NOTICE LETTER.


Audit conducted
AUDIT CONDUCTED REGISTRATION DATABASE

  • CONFIRMATION (OVERVIEW OF AUDIT) COMPLETED IN WORD.

  • EXCELDOCUMENT UTILIZED FOR DOCUMENTING RESULTS OF TESTING.

  • ACCESS USED TO INPUT DISTANCE AND CALCULATE.

  • MILEAGE SOFTWARE USED TO TEST TRIPS.


Auditor exports audit results to audit office
AUDITOR EXPORTS AUDIT RESULTS TO AUDIT OFFICE. REGISTRATION DATABASE

  • AUDIT REVIEWED AND PROCESSED.

  • SHARED DRIVE FOLDERS UTILIZED FOR WORD AND EXCEL DOCUMENTS.


Results of i r p audit
RESULTS OF I.R.P. AUDIT REGISTRATION DATABASE

RESULTS OF AUDIT SENT VIA US MAIL TO REGISTRANT.

E-MAIL RESULTS OF AUDIT SENT TO JURISDICTIONS WITH PDF.


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