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Chapter Secretaries’ Workshop

Chapter Secretaries’ Workshop. Dale Roscovich, SCTE Chapter Relations Administrator. Secretary. Definition: an officer of an organization or society responsible for its records and correspondence Related Words:

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Chapter Secretaries’ Workshop

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  1. Chapter Secretaries’ Workshop Dale Roscovich, SCTE Chapter Relations Administrator

  2. Secretary Definition: an officer of an organization or society responsible for its records and correspondence Related Words: archivist, bookkeeper, recorder, reporter, transcriptionist; annalist, chronicler, documenter, historian

  3. Communication Chapter membership Chapter board SCTE headquarters Chapter Webmaster Events, Meetings, Board is current on chapter website

  4. Chapter Webmaster Accurate Chapter Officer List Chapter Events Vendor Day Golf Outing Chapter Appreciation Event Training Schedule

  5. Position Responsibilities Maintain Chapter Records and Documents Bylaws, Board Meeting Minutes, Meeting Reports, Strategic Plan Chapter Membership and Participant Lists Vendor Contact List Chapter Board Contact List

  6. More Than Just a Meeting Notice Create flyer with meeting details Distribute via email Include SCTE Chapter Support staff member or chapters@scte.org Create meeting announcement for distribution at local system offices Template on SCTE website Post on Social Networking Sites

  7. 2011 Compliance and Awards Matrix Board Meetings (4) Bylaws Chapter Leader Roster Membership Status Election Reporting Technical Training Hours (30) Financial Reporting and Bank Card Confirmation

  8. Chapter Officer Resources--CORe SCTE Compliance Information 2011 Compliance Matrix Chapter Bylaws Template and Forms Board Meeting Minutes Templates Technical Seminar Report Forms Chapter Leadership Roster Certification Testing Report Form

  9. Strategic Planning Templates available on SCTE website Calendar of events and goals for the year Assign responsibilities Submit copy to headquarters and keep a record in the chapter files Review during each board meeting to keep on track Required to receive full 50 points in matrix Year-end Evaluation (NEW 2011)

  10. Membership Lists List sent to chapter president and secretary in January List of current, lapsed and soon to lapse members can be requested at any time Available in CORe Information that is provided should be used for official chapter business only CLAS- Chapter Leadership Access Site

  11. Board Meetings Board must meet a minimum of 4 times a year Record board attendance to document absences- may be removed according to bylaws Need a quorum to vote- note in minutes Treasurer’s report presented and reviewed at each board meeting

  12. During and After the Training Attendance Rosters Have a list of current SCTE members SCTE Video Presentation SCTE Certification Presentation Certificates of Attendance, if requested Available on CORe Thank you note for the speaker Meeting Report and attendance roster

  13. Teamwork “The way a team plays as a whole determines its success.  You may have the greatest bunch of individual stars in the world, but if they don't play together, the club won't be worth a dime.”   ~Babe Ruth

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