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COVENANT OF MAYORS Experience of Diputació de Barcelona drafting SEAP: methodology, results and management Diputació de Barcelona JANUARY 2013. Background:.

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Covenant of mayors experience of diputaci de barcelona drafting seap

COVENANT OF MAYORS

Experience of Diputació de Barcelona drafting SEAP:

methodology, results and management

Diputació de Barcelona

JANUARY 2013


Covenant of mayors experience of diputaci de barcelona drafting seap

Background:

  • November 2008: Diputació de Barcelona becames the first supporting structure (now territorial coordinator) of the Covenant of Mayors to promote municipalities adhesion.

    Nowadays: 193 municipalities (62%) signed the Covenant, representing more than 90% of total Province’s population


Covenant of mayors experience of diputaci de barcelona drafting seap

Technical and financial support to municipalities so they can face obligations coming from their adhesion to the Covenant:

1) Development of a methodology and financing (100%) Sustainable Energy Action PLans (PAES/SEAP).

http://www.diba.cat/en/web/mediambient/Pactealc

2) Tools and mechanisms to help municipalities to find financial resources to invest on SEAP actions. http://www.diba.cat/en/web/mediambient/elena


Covenant of mayors experience of diputaci de barcelona drafting seap

  • 3) Specific communication materials and organization of dissemination activities, mainly along the Energy Sustainable Weekhttp://www.diba.cat/en/web/mediambient/Pactealc#recursoscomunicacio

  • 4) Training to municipal staff

  • http://www.diba.cat/en/web/mediambient/form


Covenant of mayors experience of diputaci de barcelona drafting seap

The plans (SEAP)

2,9 milions €

From 2008 Barcelona Provincial Council has spent

to draft SEAP

  • SEAP have been done without cost for the municipalities, and that improved commitment to the Convention.

Some problems we found

In the beginning (2008-2009) there wasn’t a specific methodology

Development of a methodology and subsequent adjustment to the one developed by the JRC


Covenant of mayors experience of diputaci de barcelona drafting seap

The plans (SEAP): Methodology

  • 1) Baseline emission inventory

  • 2) Potential renewable energy in municipal facilities and buildings

  • 3) Diagnosis and strategy

  • 4) Actions

  • 5) Monitoring

Participationand communication


Covenant of mayors experience of diputaci de barcelona drafting seap

The plans (SEAP): Baseline Emission Inventory

  • Data collection:

    • Energy consumption by sources and sectors

    • Town Council energy consumption by source and type of facility/building/service

    • Water consumption

    • Waste generation and treatment

    • Energy assessment visits to at least 10 municipal buildings/facilities

Data sources:

  • Energy consumption by sector and municipality sources: ICAEN (Catalan Institute of Energy). Barcelona Provincial Council centralizes data demand for the municipalities of the province

  • Town Council energy consumptions: Town Council

  • Water consumptions: ACA (Catalan Water Agency).

  • Waste generation and treatment: Catalan Waste Agency and Town Council

  • Energy assessment visits: Consultancy in charge of drafting the SEAP


Covenant of mayors experience of diputaci de barcelona drafting seap

  • Frequent problems :

    • Data at municipal scale:

      • Right now At the moment the latest data that ICAEN can give are from 2008 (electricity)-2009 (piped gas).

      • For liquid fuels and LPG provincial level data: it is required to make estimates to get to the municipal level of analysis.

    • Town Council consumptions data:

      • Baseline year: 2005. “old” data; more than 6 years. There are problems to find files and documents.

      • Some services/facilities are under concession: some problems to get consumption data via concessionary company,

      • There are very few municipalities which have energy accountability systems, not just from 2005 but from more recent years.

      • Dispersion in municipal energy management in large or medium-sized towns: there are different areas / departments involved

      • In small towns there aren't enough resources: engineers/technicians are part-time or per hours and their priority is to resolve everyday problems.


Covenant of mayors experience of diputaci de barcelona drafting seap

Scope:

MUNICIPALITY

SEAP

  • Industry (secondary sector)

  • Primary sector

  • Transport (public and private)

  • Residential sector

  • Services (tertiary sector)

  • Waste management

  • Water purification and treatment

  • Local energy production

TOWN COUNCIL

  • Municipal fleet

  • Buildings and facilities

  • Infrastructures

  • Public lighting and street lights


Covenant of mayors experience of diputaci de barcelona drafting seap

The plans (SEAP): Energy Assessment Visits

They are very important because: they allow specificity in each SEAP, they give us real knowledge of municipal facilities, so further really specific actions can be proposed, and as for the consultancy responsible of drafting the SEAP those EAV avoid writing “SEAP twins".

Purpose: To know the reality of the state of municipal facilities

IT IS NOT AN ENERGY AUDIT

  • In each SEAP it is required to carry out 10 visits to facilities or buildings considered most appropriate.

  • The proposal is made in agreement between the company and the city.

  • It requires the presence of the maintainer.

  • There must be a report of each visit which concludes the improvements to be made, prioritized according to cost and emissions savings.


Covenant of mayors experience of diputaci de barcelona drafting seap

Emissions (tCO2-eq)

Emissions SEAP approach(tCO2-eq)*

Expected emissions savings (tCO2-eq)

19.835.890

Town Council emissions (tCO2-eq)

12.834.855

Number of foreseen actions

2.628.913

351.448

Actions with direct responsability of the Town Council (%)

58

7.320

Emissions per inhabitant (tCO2-eq/inhab.)

7,60

SEAP Emissions per inhabitant (tCO2-eq/inhab.)

4,72

Town Council Emissions per inhabitant (tCO2-eq/inhab)

0,17

Percentage of emissions coming from Town Council** (%)

2,7

SEAP: Some results

(http://www.diba.cat/c/document_library/get_file?uuid=60ff9afa-4430-4a54-89aa-7f25b3812abe&groupId=471041)

- 164 finished SEAPs. The analysis of158 shows:

* Primary and Industry sectors not included ** on SEAP emissions


Covenant of mayors experience of diputaci de barcelona drafting seap

SEAP Emissions

MUNICIPALITY

SEAP

TOWN COUNCIL


Covenant of mayors experience of diputaci de barcelona drafting seap

SEAP: Actions


Covenant of mayors experience of diputaci de barcelona drafting seap

Costs distribution of the actions involving: municipal buildings and facilities, public lighting and municipal fleet

Distribution (number) of the actions involving: municipal buildings and facilities, public lighting and municipal fleet


Covenant of mayors experience of diputaci de barcelona drafting seap

SEAP actions

Relative cost of execution depneding on the municipality size


Covenant of mayors experience of diputaci de barcelona drafting seap

Tools

  • Methodology to draft SEAP and to calculate the emissions inventory

    (http://www.diba.cat/documents/471041/524b7206-4f83-4619-a096-02b3ceb7b09b)

  • Software to calculate emissions: DESGEL (Xarxa de Ciutats i Pobles cap a la Sostenibilitat)

  • Actions guidelines and checklist for small municipalities (inclou check list) (http://www.diba.cat/c/document_library/get_file?uuid=1428e547-8edc-4ec0-8d4c-9880493104bd&groupId=471041)

  • Municipal buildings and facilities consumptions comparator: Based on data coming from EAV: P50 of energy consumption depending on the climatic area and the type of building


Covenant of mayors experience of diputaci de barcelona drafting seap

Monitoring

We have established a methodology based on Excel, to perform biennial follow-ups (do not require emissions inventory) 3 seminars have been conducted to test the model with 60 municipalities.


Covenant of mayors experience of diputaci de barcelona drafting seap

ONCE SEAP IS APPROVED?

ACTIONS HAVE TO BE CARRIED OUT

What problems do we found?


Covenant of mayors experience of diputaci de barcelona drafting seap

  • There are some other barriers to that have to be overpassed:

- Small projects are hardly interesting for potential investors

- Lack of knowledge of new financing mechanisms and its legal fitting in the public administration by technicians, legal services

  • Lack of coordination between different departments

  • Ignorance of actual consumption of the facilities: SEAPs help to update this and make it clear

  • No money to invest, but what about maintenance?

  • Best practices are not widespread enough


Covenant of mayors experience of diputaci de barcelona drafting seap

Most actions are run directly to the City Council (58%) on buildings, facilities and public lighting, but there is an important lack of resources.

Barcelona Provincial Council is a beneficiary from the investment facilitation tool ELENA:

  • Identify actions that generate a sufficient return on a reasonable time to make them attractive for potential investors.

  • There are 2M € for studies necessary for the implementation of actions: But as a result of them, € 50M investment should be generated. It is very important the commitment of local authorities to carry out those actions.

    2) How? Development of specific financing mechanisms, contracts and technical studies so that the Municipality does get indebted.


Covenant of mayors experience of diputaci de barcelona drafting seap

COMMUNICATION AND DISSEMINATION?

  • Specific brochures and publications

  • Specific activities offered to the municipalities along the European Union Sustainable Eneregy Week (EUSEW)

  • Cine fòrums

  • Short films selection

  • Theatre plays for schools

  • Conferences

  • Workshops


Covenant of mayors experience of diputaci de barcelona drafting seap

Training for Local Governments staff

Energy management of public lighting

TIC and other new technologies in public lighting

Solar thermal installations

Photovoltaic plants in municipal buildings

Energy audits in municipal buildings

Energy services companies contracts

Basic energy management

https://www.diba.cat/web/mediambient/form

A regularly workshops, conferences and seminars are organized


Covenant of mayors experience of diputaci de barcelona drafting seap

  • Technical advice and coaching along all the process

  • Financial advice to develop SEAP

  • Supprot in the monitoring phase

  • Specific tools and methodologies

  • Search of specific financial mechanisms

  • Legal support to implement actions through new financial mechanisms

  • Feasibility studies and specific projects

  • Dissemination of the CoM

  • Communication materials

  • Specific activities during the EUSEW

  • Continuous specific training for municipal staff

Summary on the support given by DIBA to the municipalities


Covenant of mayors experience of diputaci de barcelona drafting seap

What benefits have I got because of the adhesion to the Covenant?

I know how I am: how much I consume and where

I know what I can do

I can plan where to begin to take action based on the estimated costs and expected savings.

For citizens: lower energy consumption means lower ecological footprint and, of course, less economic expenses.

I know how to reduce my energy dependance: renewable local sources.


Covenant of mayors experience of diputaci de barcelona drafting seap

Diputació de BarcelonaT. 934 022 222


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