16 th TCAT Annual Conference December 10-12 San Antonio, TX Karla Christman– Brazosport ISD Kim Slough – Abilene ISD

1. Waltz Across Texas While Ordering Textbooks 16th TCAT Annual Conference December 10-12 San Antonio, TX Karla Christman– Brazosport ISD Kim Slough – Abilene ISD

3. Ordering Textbooks • Terms to know and love and hold dear • Annual Order • Supplemental Order • Population • PEIMS • Eligibility • MLC

4. Annual Order • The Annual Order (Requisition) is the first requisition for the new school year and usually contains the bulk of the products requisitioned for the new school year. • Annual orders are placed based on the highest population from the previous year or by rolling the enrollment forward to the next grade level. • Must be submitted to TEA by April 1st each year.

5. How do I know what to order that is new? • The state has the basics to the adoption process online. • The state has a proclamation schedule of materials to be adopted. • Materials that are adopted by the state are online. • Your district has policies that govern your local adoption and the process for selecting materials.

6. Newly adopted Instructional Materials from the state

8. Supplemental Order • Supplementals are created to supplement the annual order in case a product was missed or not enough ordered, or when changes occur in student populations such as new students are added and more products are needed. • TEA will notify Districts when Supplemental Orders can be placed.

9. Populations • Population is another term for enrollment. • EMAT shuts down each spring for TEA staff to purge the system of the old adoption materials and enter the new adoption materials. At this time, the consumables charged to your district are set back to zero and your populations for K-5 are imported into EMAT.

10. PEIMS • The Public Education Information Management System (PEIMS) is a data collection system designed and overseen by the Texas Education Agency (TEA). It provides a standard statewide system that school districts use to report information to TEA. The goals of the system are: (1)streamline the reporting process (2) reduce duplication of effort (3) produce a comprehensive database of school information

11. PEIMS continued • (4) respond more efficiently to state and federal reporting requirements • (5) provide school districts with comparative statewide statistics The PEIMS edit is a process by which the data reported by the district is checked to ensure that the data standards established by TEA are met. For example, data are checked to ensure that there is no missing information, that only valid codes are used, and that the value given for one piece of information does not conflict with another piece of information.

13. Eligibility • Eligibility refers to the amount of materials you can order for your district based on your enrollment. • Newly Adopted Instructional Material 108% for school year 2007-08. • The current eligibility rules are 103% of your enrollment. For example, if you have 1000 1st graders, you can order 1030 textbooks for each subject.

14. MLC • MLC- Multiple List Code • This is the code TEA uses to designate a subject and grade level For example 1004 is 1st grade reading, 2004 is 2nd grade reading, etc. • A comprehensive MLC guide is included in the back of your packet

15. Annual Order • Populations for secondary can be figured one of 2 ways according to Texas Administrative Code 66.107: “Enrollments shall be reported based on the maximum number of students enrolled in the district or open-enrollment charter school during the previous school year and/or registered to attend the district during the next school year.”

16. Annual Order

17. Supplemental Orders • You can place as many supplemental orders as you need to. Brazosport ISD has placed 17 supplemental orders this year and districts the size of HISD have placed more than 50. • When placing supplemental orders, it is important to update population information.

18. Populations • You have the ability to change the population data at any time. It is recommended you change your population data as it changes in your district. • Surplus is figured from your population

19. Re-ordering from the State • If you have lost textbooks and received monies from campuses, you can file a TEX-009 on EMAT. • TEA will reduce your inventory by the quantities entered. • You are then able to re-order the books from TEA to replace the lost books.

26. Other Places to Order • Publishers • You will pay the full contract price • You should receive all ancillary materials with the order • Used Book Companies • Usually you can save between 30%-40% of the cost, if the books are available • Make sure you order the Texas Edition if applicable

27. Visually Impaired MaterialsEVI • Visually Impaired Materials include Large-Type print and Braille • These are ordered through the EMAT system

29. Audiobooks for Students with Disabilities

30. How do I get Teacher Editions? • When you place your order for books, there is a blank on the right side of the screen labeled aides. This is where you put the number of TEs you want.

31. What if I make a mistake ordering? • First – know that we all have made mistakes. • Your order has about a 24 hour time frame to correct it. • You can ALWAYS call TEA – Instructional Materials (512)463-9601, and they will help you!

32. Questions?Comments? Karla Christman – Brazosport ISD (979)730-7155 kchristman@brazosportisd.net Kim Slough – Abilene ISD (325)677-1444 x2854 beverly.slough@abileneisd.org