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Old Dominion University. The Department of Human Resources Presents BENEFITS 101. What is the purpose of Benefits 101?. Provide information on what benefits are available. Explain where to find your benefit information

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old dominion university

Old Dominion University

The Department of Human Resources

Presents

BENEFITS 101

Old Dominion University Department of Human Resources

what is the purpose of benefits 101
What is the purpose of Benefits 101?
  • Provide information on what benefits are available.
  • Explain where to find your benefit information
  • Provide information on what to do if there is a problem; who to contact.

Old Dominion University Department of Human Resources

program content
Program Content
  • What benefits are available?
  • What benefits are provided by

Old Dominion University to full time employees?

  • How to find out what you have?
  • How can you make changes?

Old Dominion University Department of Human Resources

what benefits are available
What Benefits are Available?
  • Retirement
  • Life Insurance
  • COVA Health Care
  • Tax Sheltered Annuities
  • Deferred Compensation
  • Employer Cash Match
  • Flexible Reimbursement Accounts

Old Dominion University Department of Human Resources

what benefits are available continued
What Benefits are Available (continued)
  • Long Term Disability
  • Accidental Death/Dismemberment
  • Legal Plan
  • Optional Life Insurance
  • Long Term Care Insurance

Old Dominion University Department of Human Resources

what benefits are available continued1
What Benefits are Available? (continued)
  • Workers’ Compensation
  • Return to Work Program
  • Holidays
  • Employee Assistance Program
  • University I.D. Card
  • Tuition Assistance
  • Virginia Sickness and Disability

Program (VSDP)

Old Dominion University Department of Human Resources

what benefits are provided as a condition of employment
What Benefits are Provided as a Condition of Employment?
  • VRS Basic Life Insurance
  • Retirement Plan Membership

Old Dominion University Department of Human Resources

retirement plans
Retirement Plans
  • Classified Employees:

Virginia Retirement System (VRS)

  • Faculty/Faculty Administrators:

Virginia Retirement System (VRS)

- OR -

Optional Retirement Plan (ORP)

Old Dominion University Department of Human Resources

v irginia retirement system vrs
Virginia Retirement System (VRS)
  • defined benefit plan with a formula to

calculate retirement benefits based on age,

years of service, salary

  • VRS assumes all investment risk
  • vested after five years of service
  • Member Benefit Profile sent each Fall with

service, contributions, interest, life insurance,

projected retirement benefits

  • Employees hired after 1/1/99 automatically

enrolled in the Virginia Sickness and Disability

Program (VSDP) (faculty may elect or decline)

Old Dominion University Department of Human Resources

optional retirement plans
Optional Retirement Plans
  • plans are portable (take with you if you

leave ODU employment

  • vested immediately
  • employee determines how contribution is invested and assumes all risks for investment options
  • investment gains and losses affect retirement benefit
  • defined contribution plan
  • irrevocable election

Old Dominion University Department of Human Resources

life insurance
Life Insurance
  • Coverage is provided by ODU for

full time and part-time salaried employees

  • Provider is Minnesota Life
  • No medical examination required
  • Natural and Accidental death benefit
  • Accidental death and dismemberment

benefit

Old Dominion University Department of Human Resources

life insurance continued
Life Insurance (continued)
  • Accelerated death benefit for terminal medical condition
  • Safety belt benefit
  • Repatriation benefit
  • Taxes on basic group life (if coverage exceeds $50,000, the excess of $50,000 may be considered imputed income and subject to taxes)

Old Dominion University Department of Human Resources

life insurance coverage
Life Insurance Coverage
  • Natural Death: your annual salary rounded to the next highest thousand and doubled

($34,100 X 2 = $35,000 X 2 = $70,000)

  • Accidental Death: four times your annual salary

($34,100 X 4 = $35,000 X 4 = $140,000)

Old Dominion University Department of Human Resources

beneficiaries
Beneficiaries

Paid according to the order of precedence if no beneficiary is designated:

  • Spouse
  • Child or children
  • Parents

If there are none of the above, executor or

administrator of the estate or other designee.

Reminder: Keep your beneficiary

listing current.

Old Dominion University Department of Human Resources

what benefits do i have
What Benefits do I Have?

I have no idea what benefits I have. How do I find out? Where is my benefits information available?

  • Listed on your LEO On-line Pay Stub
  • Department of Human Resources

Old Dominion University Department of Human Resources

when can i make changes to my benefits
When Can I Make Changes to my Benefits?
  • within 30 calendar days of hire
  • during Open Enrollment
  • some types of exceptions allowed

Old Dominion University Department of Human Resources

let s talk about health care
Let’s Talk about Health Care
  • Most ODU employees are enrolled in COVA Connect
  • An Optima Health Plan
  • Available options: Out-of-Network , Expanded Dental, Vision/Hearing
  • The employer pays a large portion of the health care premium
  • Benefits are on a fiscal year basis (July – June)
  • Three types of membership – Employee, Employee Plus One and Family coverage

Old Dominion University Department of Human Resources

slide18
Health care premiums are deducted

from your paycheck before

taxes are calculated.

  • Less taxes paid giving you more

spendable income.

Old Dominion University Department of Human Resources

when can i make health care changes
When Can I Make Health Care Changes?
  • During Open Enrollment (usually held April – May) Plan changes can be made at this time. Effective on July 1st.
  • Within 60 days of a Qualifying Mid-Year Event. QMYE examples:
    • Change in employment of spouse/child
    • Birth or adoption of child
    • Marriage or Divorce
    • Child no longer a dependent

Old Dominion University Department of Human Resources

how do i make changes to my health care plan
How Do I Make Changes to my Health Care Plan?
  • Visit: www.dhrm.virginia.gov
    • At the Health Benefits Tab, click on:

EmployeeDirect;

    • Log on with your personal Health I.D. and passcode

(to get a passcode, if you do not have one,

follow the EmployeeDirect instructions to have

one mailed to you).

    • Passcode is your confidential electronic

signature

Old Dominion University Department of Human Resources

how do i make changes to my health care plan cont
How Do I Make Changes to my Health Care Plan? (cont.)
  • Submit an Enrollment/Waiver Form (new employee enrollment, open enrollment, or qualifying mid-year event change)
  • Forms are available at:
    • www.dhrm.virginia.gov
    • Department of Human Resources

Old Dominion University Department of Human Resources

when will my health care changes be effective
When will my Health Care Changes be Effective?
  • Effective the first of the month FOLLOWING submission of your

request (except for birth, adoption

or placement for adoption which are effective the first of the month in which the event occurs)

Old Dominion University Department of Human Resources

who can help me with my health care problem
Who Can Help me With my Health Care Problem?
  • Read your health care Member Handbook and understand your coverage
  • Review your Explanation of Benefits which is generated by the insurance company, after your health care visit
  • If you need additional information, call Optima at 1-866-846-2682 or 687-6350

Old Dominion University Department of Human Resources

review your health care explanation of benefits
Review your Health Care Explanation of Benefits!
  • If you are concerned about the explanation, call Optima (687-6350) or Anthem (800-552-2682) and ask for an explanation.

AND/OR

  • Discuss the billing with your Medical provider.

Ask questions!

Old Dominion University Department of Human Resources

i do not agree with the bill
I DO NOT AGREE WITH THE BILL!
  • Your health care is your responsibility. Review information when it is provided to you.
  • Use your Health Care Member Handbook as a point of reference.
  • Call Optima or Anthem and ask how the bill was coded by the provider.

Old Dominion University Department of Human Resources

how can i file a complaint or an appeal
How Can I File a Complaint or an Appeal?
  • Follow the Complaint/Appeal Process described in the COVA Member Handbook.
  • When talking with a health care representative, keep a record of the name of the person and the date.
  • ALWAYS KEEP A COPY OF ANY INFORMATION THAT YOU PROVIDE.

Old Dominion University Department of Human Resources

why do i have to file the complaint or the appeal
Why Do I Have to File the Complaint or the Appeal?
  • 2003 HIPAA Privacy regulations set forth by the U.S. Department of Health and Human Services, Office for Civil Rights, limit who can inquire about your protected health information.
  • Only you or an individual involved in your care, or payment of your care, can ask directly about your protected health information.

Old Dominion University Department of Human Resources

slide28
ADDITIONAL

OPTIONAL BENEFITS

(This is a partial list; additional info is available on the Department of Human Resources website)

Old Dominion University Department of Human Resources

flexible reimbursement accounts
Flexible Reimbursement Accounts
  • MEDICAL: you set aside pre-tax dollars for predictable medical, dental, vision care, or other eligible expenses not covered by your health care plan
  • DEPENDENT CARE: you set aside pre-tax dollars for predictable eligible dependent care expenses, such as childcare.
  • OPEN ENROLLMENT: Held in the Spring with annual Health Open Enrollment. YOU MUST RE-ENROLL EVERY YEAR! RE-ENROLLMENT S NOT AUTOMATIC!
  • Flexible Reimbursement Accts have $3.67 monthly administration fee.

Old Dominion University Department of Human Resources

flexible reimbursement accounts continued
Flexible Reimbursement Accounts (continued)
  • Medical Reimbursement Account
    • $10 minimum per pay period
    • $5,000 maximum allowable contribution
    • payroll deducted pre-tax
    • “use it or lose” it account; calculate only

predictable expenses; there is no refund

of monies not used

Old Dominion University Department of Human Resources

flexible reimbursement accounts continued1
Flexible Reimbursement Accounts (continued)
  • Dependent CareAccounts
    • Annual Maximum $5,000
    • Minimum contribution (deduction) per pay period is $10
    • Covers dependent care expenses
    • “Use it or lose” it account, for predictable expenses

Old Dominion University Department of Human Resources

how do i request reimbursement
How do I Request Reimbursement?

Mail/Fax a completed Flexible Reimbursement Account Claim Form to:

Contract Administrator

Fringe Benefits Management Co.

P. O. Box 1800

Tallahassee, FL 32302-1800

-OR-

1-850-425-4608 (fax number)

Old Dominion University Department of Human Resources

optional life insurance
Optional Life Insurance
  • Offered by the Virginia Retirement System
  • May include coverage for spouse and dependent children
  • Coverage available is 1X to 4X salary for employee and reduced amounts for spouse and dependents
  • Evidence of good health may be required
  • Underwriter is Minnesota Life

(1-800-441-2258)

Old Dominion University Department of Human Resources

long term care insurance
Long Term Care Insurance
  • Available to full-time employees, their spouses, parents, and parents-in-law
  • Medical Questionnaire may need to be completed
  • Provider: Aetna Life Insurance Company

(1-877-894-2470)

  • VSDP participants have an employer paid $96 daily/2 year benefit amount

Old Dominion University Department of Human Resources

cigna long term disability
CIGNA Long Term Disability
  • Available for full time employees earning >$15,000
  • Provides up to 60% of income after 180 days of disability
  • Employee pays full premium
  • Disability income is non-taxable
  • Provider: Cigna Group Insurance (Life Insurance Company of North America)

Old Dominion University Department of Human Resources

pre paid legal assistance plan
Pre-Paid Legal Assistance Plan
  • Covers a wide variety of legal services: purchasing/selling a home, preparing wills, traffic violations, divorce, and many other services
  • Provider: Legal Resources of Virginia

(757-498-1220)

  • Open Enrollment in October/November in conjunction with the Benefits Fair

Old Dominion University Department of Human Resources

what is a tsa 403b or dcp 457
What is a TSA (403b) or DCP (457)?
  • Voluntary tax deferred supplemental retirement savings/investment plans (tax sheltered annuities or Deferred Compensation Plan)
  • Provider TSA companies are:

American Express, Equitable, Fidelity Investments, Lincoln, MetLife, TIAA/CREF $ VALIC

  • Provider DCP company is: ING

Employer Cash Match may be an option.

Old Dominion University Department of Human Resources

what are the 2004 tsa 403b and dcp 457 annual limits
What are the 2004 TSA(403b) and DCP(457) Annual Limits?

UNDER AGE 50: $16,500

(can contribute to both a 403b and a 457)

AGE 50 AND ABOVE: $22,000

(can contribute to both a 403b and a 457)

Old Dominion University Department of Human Resources

what is cash match
What is Cash Match?

ODU makes a contribution to your

TSA(403b) or DCP(457) - up to a $40

maximum contribution per month

Employee contributing at least $40 per pay period receive the maximum $20 per pay period match

Old Dominion University Department of Human Resources

slide40
You Can Enroll in a Tax Sheltered Annuity (403b), Deferred Compensation (457) and Cash Match at any time during the year.

Old Dominion University Department of Human Resources

how do i get information on supplemental retirement plans
How do I Get Information on Supplemental Retirement Plans?
  • TSA information is available on the HR web page:

http:www.odu.edu/af/humanresources/

  • DCP information is available on the VRS web page: www.varetire.org or 877-327-5261
  • Call HR to request a list of each company and the agent of records’ telephone number

Old Dominion University Department of Human Resources

virginia sickness and disability program vsdp
VIRGINIA SICKNESS AND DISABILITY PROGRAM (VSDP)
  • Provides eligible employees sick leave (8, 9 or 10 days annually)
  • Family and personal leave (4 or 5 days annually)
  • No carry-over from year to year
  • Provides short and long term disability

Old Dominion University Department of Human Resources

what are my responsibilities
What are my Responsibilities?
  • Provide accurate, current information
  • Notify HR of Address Changes or Name Changes or Dependent Changes
  • Read the information sent out about benefits through e-mails, flyers, newsletters, University Announcements
  • Remember that these are YOUR benefits and you need to understand them.

Old Dominion University Department of Human Resources

workers compensation
WORKERS’ COMPENSATION
  • Job-related injuries
  • Immediately report your injury to your supervisor, in writing, if possible
  • Contact the Department of Human Resources at ext. 3-4196
  • Workers’ Compensation will be coordinated with VSDP coverage, if applicable

Old Dominion University Department of Human Resources

return to work program
RETURN TO WORK PROGRAM
  • Work and non-work related injuries
  • Whenever the doctor prescribes restrictions
  • Work is a therapy – transition back to work
  • Part-time or light duty assignments are performed during recovery

Old Dominion University Department of Human Resources

return to work program1
RETURN TO WORK PROGRAM
  • Work and non-work related injuries
  • Whenever the doctor prescribes restrictions
  • Work is a therapy – transition back to work
  • Part-time or light duty assignments are performed during recovery

Old Dominion University Department of Human Resources

for medical prescriiption behavioral health optional vision hearing questions
FOR MEDICAL, PRESCRIIPTION, BEHAVIORAL HEALTH & OPTIONAL VISION/HEARING QUESTIONS

CONTACT:

Optima Health 687-6350

1-866-846-2682

www.optimahealth.com/cova

Old Dominion University Department of Human Resources

for dental questions
FOR DENTAL QUESTIONS

CONTACT

DELTA DENTAL 1-888-335-8296

www.deltadentalva.com

Old Dominion University Department of Human Resources

how do i contact vrs
HOW DO I CONTACT VRS?

Virginia Retirement System

1200 East Main Street

P. O. Box 2500

Richmond, VA 23218-2500

1-888-827-3847

www.varetire.org

Old Dominion University Department of Human Resources

other helpfultelephone numbers and addresses
OTHER HELPFULTELEPHONENUMBERS AND ADDRESSES
  • Minnesota Life 1-800-441-2258

P. O. Box 1193

Richmond, VA 23218-1193

  • Aetna Long Term Care 1-877-894-2470
  • VSDP 1-800-652-5602

(Third Party Administrator is Unum)

2211 Congress St. Portland, ME 04122

Old Dominion University Department of Human Resources

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