Certification of Medical Necessity (UPG 10.04) & Leave Statements. UW-Madison Sick Leave Policy for Academic Staff, Faculty, and Limited Appointees.
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Certification of Medical Necessity (UPG 10.04) & Leave Statements
Sick Leave Policy for Academic Staff, Faculty, and Limited Appointees
Certification of Medical Necessity Requirement for Faculty, Limited Appointees, and Academic Staff use of Sick LeaveBoard of Regent Resolution # 9068Effective October 7, 2005
“UPG#10.04(c): UW institutions shall require written certification from a health care provider of the medical necessity for use of sick leave for absences of more than 5 consecutive full working days, except where the use of sick leave is authorized in advance, pursuant to the Wisconsin or Federal Family and Medical Leave Acts.
Where an institution is aware of an emergency that prevents communicating with or obtaining information about the condition of the employee, such written certification shall not be required until such time as communication is possible and appropriate, given the condition of the employee.
In cases of suspected abuse of the sick leave privilege, the institution shall be authorized to require written certification from a health care provider to verify the medical necessity for the employee's absence regardless of the length of absence.”
To assist in the administration of this policy the following examples are provided.
Day 1: Monday Day 4: Monday
Day 2: Wednesday Day 5: Wednesday
Day 3: Friday Day 6: Friday
Remember: The requirement states 5 consecutive full working days, not consecutive calendar days.
No. Leave charged to Colleague Coverage used in lieu of sick leave should not be counted the same as sick leave. They are different leave benefits (refer to UPG #10.02).
For example: The employee has a full-time schedule, Monday through Friday, 8:00 a.m. to 5:00 p.m. Assume the following leave categories were charged.
Day 1: * Sick leave Day 5: ½ Colleague Cov.
Day 2: * Sick leave ½ Sick leave
Day 3: * Sick leave Day 6: ½ Colleague Cov.
Day 4: ½ Colleague Cov. ½ Sick Leave
½ Sick Leave Day 7: Returned to Work
In this example only *3 consecutive working days were charged to sick leave. No Medical Certification would be required.
Managers, Supervisors, and Department Chairs should contact the divisional Human Resources Representative if they have any questions or compliance issues.
For questions about UPG #10, contact Catharine DeRubeis at [email protected]