C ash h andling t utorial
This presentation is the property of its rightful owner.
Sponsored Links
1 / 34

C ASH H ANDLING T UTORIAL PowerPoint PPT Presentation


  • 73 Views
  • Uploaded on
  • Presentation posted in: General

C ASH H ANDLING T UTORIAL. Treasury Management Finance and Accounting. Receiving Cash and Checks Preparing the Deposit Movement of Funds. Overview. Receiving Cash and Checks. Flow of Cash and Checks – in person. Enter into myUFL. Customer. (endorsed). UF Dept Cashier.

Download Presentation

C ASH H ANDLING T UTORIAL

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


C ash h andling t utorial

CASHHANDLING TUTORIAL

Treasury Management

Finance and Accounting


Overview

Receiving Cash and Checks

Preparing the Deposit

Movement of Funds

Overview


Receiving cash and checks

Receiving Cash and Checks


Flow of cash and checks in person

Flow of Cash and Checks – in person

Enter into myUFL

Customer

(endorsed)

UF Dept

Cashier

Customercopy

MerchantCopy

UF Dept

Fiscal Person

Supporting

Docs

MerchantCopy

Treasury Management (TM) Cashiers

Bank


Flow of cash and checks by mail

Flow of Cash and Checks – by mail

Enter into myUFL

Customer

(endorsed)

UF Dept

Cashier

LOGS

copy

UF Dept

Fiscal Person

Supporting

Docs

copy

TM Cashiers

Bank


Cash and checks handling

Cash and Checks – Handling

Customer pays department – in person

  • Payment must be receipted – Cash register or Uniform Cash Receipt (UCR)

  • Review the check for accuracy

  • Endorse checks

Customer

UF Dept

Cashier


Cash and checks handling1

Cash and Checks – Handling

UCR = Uniform Cash Receipts

  • Must be used if cash or checks are received in person, unless a cash register or other validated receipting system is in place


Cash and checks handling2

Cash and Checks – Handling

UCR = Uniform Cash Receipts (continued)

  • Three ply carbon copies:

    • Golden – goes to the customer

    • White – stays with the department

    • Blue – submitted with the deposit to TM

  • For voided receipts:

    • Golden and White – stays with department

    • Blue – submitted with next deposit


Cash and checks handling3

UCRs

Cash and Checks – Handling

  • Contact Treasury Management to obtain new UCR books or return unused UCRs

  • Treasury ManagementCriser Hall, Room S112C

  • 392-9057

  • [email protected]


Cash and checks handling4

Cash and Checks – Handling

  • Also contact Treasury Management (in advance) whenever a cash register is removed or installed so that proper disposition of locked-in totals and reset keys is made


Cash and checks handling5

Cash and Checks – Handling

  • Checks should be payable to University of Florida (or the department name as indicated on endorsement stamp)

  • If check is made payable to an individual,

    • That person must endorse the back of the check with “Payable to UF”

    • Checks must be payable in US Dollars


Cash and checks handling6

Cash and Checks – Handling

  • Ensure that the amount in long hand agrees to the amount in numbers (long hand amount is legal amount)

  • Ensure that the check is signed


Cash and checks handling7

For Deposit OnlyWachovia BankUniversity of FloridaBoard of TrusteesDepartment NameDept BU Number (opt)

Cash and Checks – Handling

  • All checks must be restrictively endorsed immediately upon receipt

  • Departments must order their own stamps from office supplier:

Wachovia transition to Wells Fargo

Departments can continue to use existing Wachovia stamps indefinitely – new stamps should state Wells Fargo Bank, N.A.


Cash and checks handling8

Cash and Checks – Handling

If checks are received through the mail:

Customer

  • A check log (mail log) should be prepared by the person opening the mail.

UF Dept

Cashier

LOGS

NOTE

A UCR may be used in lieu of a check log

when checks are received infrequently.


Cash and checks handling9

Cash and Checks – Handling

  • If a check log is used, it must be maintained as each check is received, and should provide:


Cash and checks handling10

Cash and Checks – Handling

  • Check logs provide the most control when they are pre-numbered, handwritten, and signed off by the person who logged the check, and the person who made the deposit:


Cash checks preparing the deposit

Cash & Checks:Preparing the Deposit


Preparing your deposit for tm

Preparing your deposit for TM

Deposit Pieces – please submit in this order

  • Cash/Checks

  • Adding Machine Tape

  • Deposit Transmittal Form

  • Support Documentation Form

  • Receipt – cash register or UCR


C ash h andling t utorial

Preparing DepositAdding Machine Tape

  • Add checks or cash

  • Ensures accuracy of deposit and helps to identify amount discrepancies


Deposit transmittal form

Deposit Transmittal Form


C ash h andling t utorial

Preparing DepositSupport Documentation

  • Support Documentation for Deposit Transmittal Form must be attached

  • Department is responsible for full disclosure of pertinent information concerning the deposit

  • Disclose any other data necessary for proper identification relative to the department’s records


C ash h andling t utorial

Maxine Word

352-392-9057

02/04/2010

Treasury Management

6400

1234

G 123459

G 123456

02/01/2010

02/04/2010

1,000,000,000.00

NONE


C ash h andling t utorial

13-29

778

02/01/2010

02/04/2010


C ash h andling t utorial

Preparing DepositCash Register Tape/UCR


Cash checks movement of funds

Cash & Checks:Movement of Funds


Movement of funds

Movement of Funds

  • Each department is responsible for the conveyance of their collections to Treasury Management


C ash h andling t utorial

Movement of FundsSecurity

  • Departments must provide adequate protection whenever cash is moved between buildings.

  • Money must be carried IN PERSON (NO campus mail!)

  • Locked bags must be used to transport paper and coin currency

  • Armored courier service available (for a fee)


Movement of funds special situations

Movement of FundsSpecial Situations

  • Large concerts and other productions should make security arrangements directly with:

    • University Police, 392-1111 and

    • University Cashier, 392-0185


C ash h andling t utorial

NOTE

All deposits received in the drop box after 8:00 am will be processed the next business day.

Movement of FundsTo Treasury Management

Take the money to TM/Cashiering

  • Located at S-113 Criser Hall

    • Drop box Emptied at 8:00 a.m.

    • Over the counter No later than 10:30 a.m.

    • Monday - Friday


C ash h andling t utorial

Movement of FundsTo Treasury Management

Over the counter deposits

  • Between 8:30 and 10:30 Monday-Friday

  • Must complete a Consignment Sheet (receipt to evidence transfer from department to Treasury Management)

  • Sample Consignment Sheet can be found at fa.ufl.edu/forms or two-ply Consignment Sheets can be purchased


C ash h andling t utorial

Movement of FundsTo Treasury Management

Complete the form and bring TWO copies to Treasury Management

Both copies are signed by the department and Treasury Management

One is for department and one is for Treasury Management


Cash deposit summary

Support Documentation Form

• UCR and/or•Cash Register Tape

Deposit Transmittal Form

Cash Deposit Summary

Adding Machine Tape


Cash deposit summary1

Cash Deposit Summary

Ready for Deposit


C ash h andling t utorial1

Thank you for viewing this

CASHHANDLING TUTORIAL

Treasury Management

Finance and Accounting


  • Login