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Achieving Successful Project Management Office (PMO) Outcomes in Education Institutions

Achieving Successful Project Management Office (PMO) Outcomes in Education Institutions. CENIC 2014: Above and Beyond. Topics. Survey intent and results PMO’s Rationale Critical Success Factors Higher Education Considerations Roadmap Virtual PMO’s or “The PMO of One ”.

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Achieving Successful Project Management Office (PMO) Outcomes in Education Institutions

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  1. Achieving Successful Project Management Office (PMO) Outcomes in Education Institutions CENIC 2014: Above and Beyond

  2. Topics Survey intent and results PMO’s Rationale Critical Success Factors Higher Education Considerations Roadmap Virtual PMO’s or “The PMO of One”

  3. Top Areas of Focus Project Management Portfolio Alignment and Prioritization Resource Management Communication

  4. Background and Rationale What is a PMO? “An organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain” A facilitator to help organizations achieve strategic objectives…through optimized selection and execution of project initiatives.

  5. Background and Rationale Why might you want one? • To improve project success rates • To optimize, streamline & focus communications • To provide data to support better project or resource decision making • To “own” project or project portfolio management processes and practices

  6. Do These Sound Familiar? Unclear project inventory Missing project intake and selection framework Lack of strategic alignment Lack of visibility Project overload Resource bottlenecks Lack of established processes

  7. Critical Success Factors Committed executive sponsorship PMO “fits” organization culture “World-class” change management Deliver & communicate business value Competent PMO leadership & staff PMO implementation managed as a project Strategic use of tools

  8. Roadmap

  9. Virtual PMO Considerations Creating a staffed entity might be “too much change” for some companies Start with a virtual PMO (“PMO of one”) Must have a qualified PM professional to facilitate coordination across the organization Leverage technology to support consistency and to facilitate compliance & communications Be a missionary, not a dictator Know your limitations Fight organizational complacency - Effectively communicate greater potential value with having staffed PMO

  10. Considerations for Higher Education 3 Critical, Critical Success Factors “You are not alone” PMO’s can help, but beware of the “Silver Bullet” mentality

  11. QUESTIONS?

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