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Module 2: Overview of Business Activities and Financial Statements. Four Main Financial Statements. Balance Sheet Income Statement Statement of Stockholders’ Equity Statement of Cash Flows. Balance Sheet. Mirrors the Accounting Equation Assets = Liabilities + Equity
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Module 2: Overview of Business Activities and Financial Statements
Four Main Financial Statements • Balance Sheet • Income Statement • Statement of Stockholders’ Equity • Statement of Cash Flows
Balance Sheet • Mirrors the Accounting Equation Assets = Liabilities + Equity Uses of funds = Sources of funds • Assets are listed in order of liquidity • Liabilities are listed in order of maturity • Equity consists of Contributed Capital and Retained Earnings
Assets To be reported on a balance sheet, an asset must • Be owned (or controlled) by the company • Must possess expected future economic benefits • Assets are listed in order of liquidity • Current assets comprise assets that can be converted to cash within a year • Long-term assets cannot be easily converted to cash within a year.
Examples of Current Assets • Cash—currency, bank deposits, and investments with an original maturity of 90 days or less (called cash equivalents); • Marketable securities—short-term investments that can be quickly sold to raise cash; • Accounts receivable, net—amounts due to the company from customers arising from the sale of products and services on credit (“net” refers to uncollectible accounts explained in Module 6); • Inventory—goods purchased or produced for sale to customers; • Prepaid expenses—costs paid in advance for rent, insurance, advertising or other services.
Examples of Long-term Assets • Property, plant and equipment (PPE), net—land, factory buildings, warehouses, office buildings, machinery, motor vehicles, office equipment and other items used in operating activities (“net” refers to subtraction of accumulated depreciation, the portion of the assets’ cost that has been transferred from the balance sheet to the income statement, which is explained in Module 6); • Long-term investments—investments that the company does not intend to sell in the near future; • Intangible and other assets—assets without physical substance, including patents, trademarks, franchise rights, goodwill and other costs the company incurred that provide future benefits.
Assets are Reported at Historical Cost • Historical Cost is • Objective • Verifiable • “Relevance vs. Reliability” • Only include items that can be reliably measured. • Considerable amount of “assets” may not be reflected on a balance sheet • Strong management team, a well-designed supply chain, or superior technology.
Knowledge Based Assets are not Reflected on the Balance Sheet • NOTE: While resources expended for research and development reflect and economic asset, they generally are expensed as incurred. • INSIGHT: Pharmaceutical firms do not have assets reflecting the full amount of money that they have spent developing drugs. These amounts, for the most part, have been expensed in the past and serve to reduce retained earnings. Internally developed trade marks are also economic assets, but may not show up on the balance sheet. [The purchase of externally developed trademarks are treated as assets.]
Disney’s Assets Where’s Mickey? The market value of the Mickey Mouse trademark does not explicitly show up here.
Examples of Current Liabilities • Accounts payable—amounts owed to suppliers for goods and services purchased on credit. • Accrued liabilities—obligations for expenses that have been incurred but not yet paid; examples are accrued wages payable (wages earned by employees but not yet paid), accrued interest payable (interest that is owing but has not been paid), and accrued income taxes (taxes due). • Unearned revenues—obligations created when the company accepts payment in advance for goods or services it will deliver in the future; also called advances from customers, customer deposits, or deferred revenues. • Short-term notes payable—short-term debt payable to banks or other creditors. • Current maturities of long-term debt—principal portion of long-term debt that is due to be paid within one year.
Examples of Noncurrent Liabilities • Long-term debt—amounts borrowed from creditors that are scheduled to be repaid more than one year in the future; any portion of long-term debt that is due within one year is reclassified as a current liability called current maturities of long-term debt. Long-term debt includes bonds, mortgages, and other long-term loans. • Other long-term liabilities—various obligations, such as pension liabilities and long-term tax liabilities, that will be settled a year or more into the future. We discuss these items in later modules.
Equity Equity consists of: • Contributed Capital (cash raised from the issuance of shares) • Earned Capital (retained earnings). Retained Earnings is updated each period as follows:
Examples of Equity Accounts • Common stock—par value received from the original sale of common stock to investors. • Preferred stock—value received from the original sale of preferred stock to investors; preferred stock has fewer ownership rights compared to common stock. • Additional paid-in capital—amounts received from the original sale of stock to investors in addition to the par value of common stock. • Treasury stock—amount the company paid to reacquire its common stock from shareholders. • Retained earnings—accumulated net income (profit) that has not been distributed to stockholders as dividends. • Accumulated other comprehensive income or loss—accumulated changes in equity that are not reported in the income statement (explained in Module 8).
When are Revenues and Expenses Recognized? • Revenue Recognition Principle—recognize revenues when earned • Matching Principle—recognize expenses when incurred.
Profit vs. Cash • Net Income does not necessarily correspond to a net cash flow. A firm could have “good income” but “poor cash flow” or vice versa (i.e., there are two dimensions to consider). • We have previously summarized the mechanics of the balance sheet with the expanded accounting equation:
Operating vs. Nonoperating • Operating expenses are the usual and customary costs that a company incurs to support its main business activities • Nonoperating expenses relate to the company’s financing and investing activities
Transitory items • Discontinued operationsGains or losses (and net income or loss) from business segments that are being sold or have been sold in the current period. • Extraordinary itemsGains or losses from events that are both unusual and infrequent.
Accrual accounting refers to the recognition of revenue when earned (even if not received in cash) and the matching of expenses when incurred (even if not paid in cash). Accrual Accounting
Statement of Stockholders’ Equity • Statement of Equity is a reconciliation of the beginning and ending balances of stockholders’ equity accounts. • Main equity categories are: • Contributed capital • Retained earnings (including Other Comprehensive Income or OCI) • Treasury stock
Statement of Cash Flows • Statement of cash flows (SCF) reports cash inflows and outflows • Cash flows are reported based on the three business activities of a company: • Cash flows from operating activities - Cash flows from the company’s transactions and events that relate to its operations. • Cash flows from investing activities - Cash flows from acquisitions and divestitures of investments and long-term assets. • Cash flows from financing activities- Cash flows from issuances of and payments toward borrowings and equity.
Articulation of Financial Statements • Financial statements are linked within and across time – they articulate. • Balance sheet and income statement are linked via retained earnings.
Recording transactions – Pay $100 Wages in Cash • Cash assets are reduced by $100, and wage expense of $100 is reflected in the income statement, which reduces income and retained earnings by that amount. • All transactions incurred by the company during the accounting period are recorded similarly.
Exercise: The Ice Cream Store, Inc. The Ice Cream Store, Inc. incurred the following start-up costs: • The Ice Cream Store, Inc. was formed on October 1, 20XX, with the investment of $90,000 in cash by the owners. • Obtained a bank loan and received the proceeds of $35,000 on October 2. The cash will be used for operations. • Purchased equipment for $25,000 cash on October 2. • Acquired a building at a cost of $80,000. It was financed by making a $20,000 down-payment and obtaining a mortgage for the balance. The transaction occurred on October 2. • On October 2, the President of the United States publicly declared that she will eat (and plug) our ice cream while entertaining guests in the White House. Prepare a transaction analysis of 1. – 5. using the financial statement effects template:
Ice Cream Shop Balance Sheet:
