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Straight Talk

Straight Talk. VADM Conrad C. Lautenbacher, Jr., USN (Ret.) Under Secretary of Commerce for Oceans and Atmosphere NOAA Administrator November 30, 2005. Today’s Menu. Goals of the Summit Update from Previous Summit Recent One NOAA Success Current Challenges Got an Act-On Plan?

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Straight Talk

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  1. Straight Talk VADM Conrad C. Lautenbacher, Jr., USN (Ret.)Under Secretary of Commerce for Oceans and AtmosphereNOAA Administrator November 30, 2005

  2. Today’s Menu • Goals of the Summit • Update from Previous Summit • Recent One NOAA Success • Current Challenges • Got an Act-On Plan? • Straight Talk: Communications Straight Talk

  3. Goals of the Summit • Where is NOAA as an organization going and how can we improve in Challenge areas? • Building Hazard Resilient Communities • NOAA’s Value to Business • Capitalizing on Policy Opportunities • Building External Relationships • Government/Academia/NGO/Private Sector/Congress/Media • NOAA’s Workforce Needs • Planning, Recruiting, Retention, Training & Education Straight Talk

  4. Goals of the Summit • How well is NOAA implementing the Strategic Plan? • What are the impediments to successful action? • How are we going to meet our Strategic Plan Goals? • Sit down together • Identify obstacles and figure out ways to move forward to action • Not about creating new management processes – but using existing structures Straight Talk

  5. Update from Previous SummitOODA Loop Orient Observe Decide Act Straight Talk

  6. Update from Previous SummitOODA Loop Ecosystem Approachto Management Straight Talk

  7. Update:Communications • Office of Communications:Goal to provide effective communications both within and outside of NOAA • Required notification to Hill on Office of Communications is at DOC • Chief Administrative Office working necessary steps to make Communications Office a reality Straight Talk

  8. Update:Communications • NOAA Executive Intranetcentral, dynamic location for information for NOAA leadership • NOAA Web Presence • Single point of access to NOAA products and services • Prototype NOAA Intranet created June 2005 • Rollout of New Look and Organization for NOAA.gov—3rd Quarter FY06 Straight Talk

  9. Update:Integration • Important to reward integration efforts • Awards and promotions based on effective integration • Linking integration to performance plans • Important to act on it in our management structure • Integrating NOAA infrastructure, e.g. facilities, IT • Multi-disciplinary job announcements • In what ways have you made progress in these areas? Straight Talk

  10. Update:Organizational & Mission Excellence • Requirements based PPBES • Real program tradeoff analysis • GPRA Goals • Realistic measures • Integration of Performance Plans with GPRA goals • Real progress towards achieving NOAA mission goals • Completed operational ocean observing system? • Ecosystems based fishery management plan? • Operational climate monitoring system? • Real hurricane intensity forecasting improvement? • Assimilation of NASA & NSF research into operational satellites? Straight Talk

  11. Update:Organizational & Mission Excellence • Have you planned for success in your program? Straight Talk

  12. Recent One NOAA Success Straight Talk

  13. Recent One NOAA Success • NOAA Incident Coordination Center (ICC) • NOAA Safety Program • A shared success—attributable to the integrated efforts of the many, rather than the few • GEOSS • NOAA Target Architecture developed for future integrated observations • NOSC developing iterative process to move NOAA towards the target Straight Talk

  14. Recent One NOAA Success • Magnuson-Stevens Act (MSA) • Adopted in 1976, and last reauthorized by the Sustainable Fisheries Act in 1996 • provides for federal management of fisheries in the U.S. Exclusive Economic Zone. • NOAA & Administration wrote a bill to reauthorize Magnuson-Stevens Act & transmitted it to Congress Sept 19 • Chairman Stevens (R-AK) and Co-Chairman Inouye (D-HI), co-authored S2012, (Magnuson-Stevens Fishery Conservation & Management Reauthorization Act of 2005) and introduced it Nov 19 • NOAA received accolades for their efforts & coordination from Senate & DOC Straight Talk

  15. NOAA Organic Act: Working Success • NOAA Formed by Executive Order #4 in 1970 • Since 1970 over 200 Disconnected Authorities • NOAA Organic Act serves as a Charter Providing Coherent, Cohesive Set of Authorities • Key Recommendation of the Ocean Commission • Explicitly Authorizes Broad Education and Outreach Effort that Bridges Programs Straight Talk

  16. Current Challenges:NOAA Budget Conference Mark Straight Talk

  17. Current Challenges:NOAA Funding Trends(Constant Dollars in Billions) Data Source: DOC Summary of enacted BA Straight Talk

  18. Current Challenges:One NOAA vs. Budget Year 2007 • Strength in numbers! • OR • NASA vs. NOAA OR • NSF vs. NOAA • In FY06…. NASA: $16.5B NSF: $5.6B NOAA: $3.9B • NASA vs. NWS • NASA vs. OAR • NASA vs. NOS • NASA vs. NMFS • NASA vs. NESDIS • NSF vs. NWS • NSF vs. OAR • NSF vs. NOS • NSF vs. NMFS • NSF vs. NESDIS Straight Talk

  19. Current Challenges:Presenting One NOAA • Acting as One NOAA • Internally • How are you communicating this to all NOAA employees? • How are we coordinating with each other? • Are we efficiently and continuously making decisions? • Externally • With the Public and With Constituents? • On the Hill—Legislative Affairs? • On the Web? Straight Talk

  20. Understand you are a part of this organization — This organization is a part of You Straight Talk

  21. “NOAA is one of the best-kept secrets in government.” Current Challenges:Presenting One NOAA “It’s remained a collection of somewhat separate agencies as opposed to a coherent whole.” • Andrew Rosenberg, member of the Commission on Ocean Policy and former deputy director of NOAA Fisheries.Government Executive, August 1, 2005 Straight Talk

  22. Current Challenges:Workforce Management • 52% of all NOAA employees are eligible for retirement in the next five years • Are we investing in the future leaders of NOAA? • Mentoring • Training • Rotational Opportunities • Are we effectively using career development programs? • Leadership Development Competency Program • Presidential Management Fellows • Sea Grant Knauss Fellows • Are we filling our critical occupation positions with good people? Straight Talk

  23. Action Plan • Are you representing One NOAA in your communications and actions? • Are you involved in continuous decision making? • Are you growing future NOAA leaders? • Are you moving NOAA forward and making it a “good”—not just a “lucky”—organization? Straight Talk

  24. Action Plan • Breakout Sessions • Use existing processes and mechanisms to find executable paths around road blocks • Find opportunities, create action plans, be accountable to these plans • Not to add work—but to find ways forward for NOAA Straight Talk

  25. Rigorous vs. Ruthless Straight Talk

  26. Straight Talk:Communication INTERNAL Personal & OrganizationalFailure results from written communication EXTERNAL Little or No Individual Contact & Knowledge Perception Personal & OrganizationalSuccess depends directly on written communication Late Inaccurate Incomplete Incomprehensible Internally Focused On Time Comprehensive Customer Friendly Easy to Understand Externally Focused 1000 We Live in A Sea Of Bubbles... Everything we do, say, or write that is apparent to one or more individuals Good “internal” communication... EASY EASY EASY REALLY DIFFICULT EASY EASY ...begins to look like “external” communcation DIFFICULT 1 Straight Talk

  27. Questions

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