Grants and Contracts . Changes, Changes, and more Changes... What would this University be without Changes? Heather L. Paulsen. Updates. Emphasis on Customer Service Restructured Grants and Contracts Staff Bi-weekly meetings to train Staff Monthly Training
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Grants and Contracts
Changes, Changes, and more Changes...
What would this University be without Changes?
Heather L. Paulsen
Complete Foundation CGA form
Award Letter must be available (funds do not have to be available-Assumption process)
Linda Hall will send approval
OSP will ONLY require proposal if there are assurance questions (see handouts)
CGA will setup
OMB A-21 requires annually for exempt faculty
OMB A-21 requires bi-annually for all other exempt positions
New Process for Jan 2014 Effort
GCA will print and send the Departments the required Effort reports
Depts will need to have employee sign. If employee not available, PI or Chair, Dean, Director can sign
Original comes to GCA
GCA scans originals
Effort not returned, emails will be sent out to employee, fiscal mgr, and employee’s supervisor
Reason: Employee is signing an auditable legal document that is used to determine costs that are allowable by Funding Agency and Internal/External Auditors.
What is Cost Share and Match?
When should it be used?
When should it be setup?
Problems with Cost Share and Match?
Cost Sharing: Funds that come from an outside source in the form of cash contributions, volunteer services, or donated property; from the University’s own funds or from shared resources or facilities.
Matching Funds: Required by the funding agency to increase the level of support provided by the funding agency.
In-Kind Contributions: Represent the value of non-cash contributions provided by the University or non-federal third parties to a sponsored project when such contributions directly benefit the project
Direct Cost Share: Faculty and Staff time and benefits, dedicated equipment, tuition, computer support, and other resources as direct support for the project as well as indirect costs. Typically commitments made by Department, School, or unit
Indirect (F&A) Cost Share: when the University agrees to recover less than the federally negotiated indirect cost rate.
Mandatory Cost Share: Required by the Sponsor as a Condition of the award.
Voluntary Cost Share: Not required by the Sponsor as a condition but has been offered in the proposal by Investigator.
OSP and GCA sing off on Cost Share
GCA will NOT setup grant until Match account has also been setup
Dept needs to spend match proportionately to Grant spending
Match is reported to Agency
New Process Addresses
Match account needs to be setup at time of grant
Proportionate spending stops funding agency being able to disallow costs
This will be identified at setup time so we can re-negotiation with Agency
Match crossing fiscal years should not be issue since spending has occurred with the Match
Office of Grants and Contracts
Heather Paulsen (hpaulsen@uaa.Alaska.edu) 907-786-1663
Annette DeBruyn (akdebruyn@uaa.Alaska.edu) 907-786-1557