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A Community Conversation

A Community Conversation . Shared Services. City Budget and Services Effects of the Financial Crisis on Cities. Major Revenue Sources Where the Money Goes Financial Challenges What Cuts We’ve Made. Major Revenue Sources. Vary by City

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A Community Conversation

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  1. A Community Conversation Shared Services

  2. City Budget and ServicesEffects of the Financial Crisis on Cities • Major Revenue Sources • Where the Money Goes • Financial Challenges • What Cuts We’ve Made

  3. Major Revenue Sources • Vary by City • Top categories in most cities are Property Tax and Sales Tax

  4. Typical City: Annual General Fund Expenditures

  5. Where Your Property Tax Goes

  6. Where Your Sales Tax Goes

  7. The Financial Environment • All revenue sources reducing or growing at a lesser rate • Property Tax • Property Transfer Tax • Sales Tax • Downturn in Planning and Construction activity • High unemployment • State ongoing takeaway of City funds

  8. How Have We Responded to the Financial Crisis? • Reduced operating and administrative costs – restructured services, eliminated management and supervisor positions, increased technology, improved efficiencies • Reduced compensation costs – lower retirement benefits, increased employee participation in health and retirement costs • Implemented different ways to provide services – contract out or share services with other cities

  9. What types of service cuts have we already made? • Reduced street repair and reconstruction • Reduced sidewalk repair • Closed recreation centers • Reduced library hours • Cut back on police task forces • Reduced youth and senior programs • Increased turnaround time for building inspections and code enforcement

  10. Closing the Gap: RC Projected General Fund Revenues & Expenditures* FY 2011-12 to FY 2015-16 (in thousands) Gaps vary by city from $2M to $6M *If no Council action.

  11. Our Conversation this EveningSusan Loftus, San Mateo City Manager • Shared Services • What is it? • What we’ve done, what’s planned • What are some of the opportunities and obstacles?

  12. Shared Services • What is it? All of the ways that cities can work together to jointly provide public services more efficiently and effectively

  13. Our Future Choices • Continue to reduce services, staff, and compensation • Explore alternative ways to deliver services

  14. Looking for Efficiencies : How can we provide services in a more cost effective and efficient manner?

  15. Internal within a City Merge Existing City Departments Library and Recreation Services – Daly City Recreation, Marina and Aquatic Services – Brisbane

  16. Contracting with Private Providers Animal control services Landscape maintenance Planning, engineering, building inspection Recreation classes Janitorial services Street repair and reconstruction Facility maintenance Street sweeping services Waste Water Treatment Plant

  17. Shared Services Across Cities/County • Peninsula Library Services • Fire • Emergency Medical Services – Joint Powers Agreement • North County Fire Authority: Shared Fire Management – Daly City, Brisbane, Pacifica • Foster City/San Mateo Shared Fire Services • Redwood City provides fire service for San Carlos • Hillsborough & Burlingame formed Central County Fire Authority

  18. Shared Services (cont’d.) • Police • San Carlos & Half Moon Bay contract with Sheriff • Brisbane contracts with City of San Mateo for Dispatch • Pacifica contracts with City of South San Francisco • CCAG – City & County Association of Governments • Human Resources • Training Consortium • Joint Recruitment for Police and Fire • Technology Services • Software Services between RC and • Burlingame • Geographic Information Mapping Services

  19. What other shared services are being considered? • Police Dispatch (North County, Central County, and South County) • Fire Department Mergers (Millbrae, San Bruno, Hillsborough, Burlingame) • Additional Recreation Service Consolidation – adult sports league, teen services, and class registration (Foster City, San Mateo, and Belmont)

  20. Possible advantages of shared services • Reduces redundant costs • Takes advantage economies of scale • Can provide a higher level of service • Higher level of resources more affordable • Improve employee attraction and retention • More effective regional and • sub-regional decision-making

  21. Obstacles for shared services • Resistance to change – organization and community • Questions about amount, permanency, and cost/benefit of savings • Concern about loss of influence over service and priorities • City and/or organizational culture conflicts • Bargaining groups • Degree varies with shared services option

  22. What can you do next? • Look up your city's budget online to learn more about service delivery • Share this discussion with others in your community • Visit a City Council meeting and convey your thoughts about shared services • Join a Citizens Academy, if you haven’t already • Come to a future forum about this topic Thank you for your participation!

  23. Extra slides for questions

  24. Typical General Fund Revenues

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