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Fall Grad Meeting

Fall Grad Meeting. Class of 2013-14. Agenda. Grad date Requirements to graduate General process on Thur , June 26 th , 2014 Costs Duties/Volunteers Fundraising Aftergrad. Grad date. Thursday June 26 th,. June 2014 Final Exam Timetable. Grad Requirements.

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Fall Grad Meeting

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  1. Fall Grad Meeting Class of 2013-14

  2. Agenda • Grad date • Requirements to graduate • General process on Thur, June 26th, 2014 • Costs • Duties/Volunteers • Fundraising • Aftergrad

  3. Grad date • Thursday June 26th, June 2014 Final Exam Timetable

  4. Grad Requirements • Student must be taking required courses and number of credits to be eligible to participate in the banquet. • Students must have been successful in June exams to be eligible to participate in the exercises. *They have to have written the department exam.

  5. Rough Timeline • Committee/volunteering Mid Oct • Complete Fundraising Oct - Feb • Grad photos at school Jan 6 and 7 • Declare banquet ticket numbers March • Full payment for grad May 1

  6. General Process on June 26th • Be at the Saskatoon Inn by 4:00pm to setup and get large group photo done. • Banquet begins at 5pm in the Saskatoon Inn • Tables are set for 8, grad and 3 guests per table • We have room for about 50 extra guests • Toasts / program 6:15 • Door for exercises open at 7 • Exercise program around 7:15

  7. Cost of Graduation • Estimates based on last year and/or current practice • Saskatoon Inn rental $1200 • Approx cost per plate(38gradsx$45)$1710 • Extra guests (8) x $45 $360 • Other • Ring, watch $300 • Tech rental $150 • Punch for toasts $500 • Programs, diplomas.. total $1000 • Total for one grad – one meal ($4270/38=$112.50)

  8. Past Fundraising • Bottle drive (need to book town asap) • $900-$1200 x 2 = $2000 • Silent auction ($1000-$1700) $1250 • Saskatoon Inn Coat checks • Poinsettia sales • Could add hot meals at Cougar cave • Other…

  9. Fundraising process • Parents and students will do planning and organizing. • School (Karen Pauls) will do the accounting. • Most events will be total earned/number of students working. This amount will come off the base amount and extra ticket purchases. • Balance owing will be paid out. In rare cases, extra money earned will be refunded to student. • If a family/student wishes to not participate in any fundraising they can pay the full amount upfront.

  10. Options • Fundraise for cost of grad = $112.50x 38=$4275 +Need to pay for 3 guests = $135 • No Fundraising payout $112.5 + $135 = $247.50

  11. Volunteers/ Duties • Fundraising planning • After grad planning

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