NPP All Hands Meeting

1. NPP All Hands Meeting 9 November 2018

2. Overview • Safety • Budget News • FY2018 Performance • Recent Events • Awards • New Leaders • Susan McKeon (NPP BOM) • Kathleen Amm (SMD Head) • Cynthia Hernandez (NPP HRM) • FY 2019 PEMP Notable Outcomes • Inclusion & Diversity • United Way Campaign • Career Development • Mentoring (Maureen Canter) • LOSA (Yugang Tan) • Educational Programs (Noel Blackburn)

3. Safety • FY2018 was not a great year for BNL (and NPP) • BNL safety record is at the lower end of national labs • While most injuries are not severe and often not even work related, the incidence rate is unacceptably high • FY2019 did not get off to a good start • Already 3 DART cases in C-AD • Common aspect: Lack of attention in seemingly innocuous situations (getting up from a chair, exiting a parked car, stumbling over a low mounted pipe) • Keep your head in the game – ALWAYS • WE MUST DO BETTER!

4. Safety “Safety isn’t just a program—it’s a way of life. It’s the foundation for building and maintaining trust and public confidence in our organization. Creating a safety culture requires continuing communication and reinforcement at every level of the organization. Health and safety are not strategies or business initiatives. They are a moral code and a behavior that is only visible through the actions and deeds we initiate and the change in focus and attitude we create.” Words of a Business Leader

5. Budget News • We have a (good) FY 2019 Budget ! • NP: $690M – BNL: $205.6M – RHIC ops $192.75M (FY18: $187.5M) • HEP: $980M – BNL: $80.4M • HEP budget growth dominated by construction projects (LBNF) • Outlook for FY 2020 remains uncertain • POTUS asked for 5% across the board cut • NP guidance for RHIC budget flat with FY 2018 • HEP guidance: prepare for -3% or even less • Divided Congress usually is not positive for budgets; growing deficits do not help….

6. FY 2018 Performance • FY 2018 was a very good year (except safety): • Funding exceeded $300M for the first time • RHIC completed a run chock-full with superlatives • Successful CD-1 review for sPHENIX and US-ATLAS HL-LHC • Completed searches: SMD Head (K. Amm), BOM (S. McKeon) • Search for new DALD for HEP in interview phase • Congratulations to all NPP staff! • Lab Infrastructure (SLI) projects: • $30M for Core Facility Revitalization Project (Bldg. 725) • $8.5M for refurbishment of Metallurgical Hot Cells (225Ac)

7. Recent Events Secretary of Energy Rick Perry visited BNL on October 26, 2018 completing his tour of all 17 DOE national labs (“He saved the best for last”). He visited the STAR Hall 1006 and received briefings on RHIC, the EIC, and the Medical Isotope Program.

8. Awards • 2018 Secretary of Energy's Achievement Award: BNL STAR Group • 2018 BNL S&T Awards: E. Aschenauer, R. Venugopalan • 2018 BNL Engineering Awards: S. Dimaiuta, K. Mernick, S. Polizzo Secretary Perry presents the 2018 Achievement Award to the BNL STAR Group

9. New Leaders Kathleen Amm Head SMD Cynthia Hernandez NPP HRM Susan McKeon NPP BOM

10. FY2019 PEMP Notable Outcomes • HEP: By February 2019 the lab should provide specific responses to the lab-specific recommendations provided in both the 2018 BNL Institutional Review and the 2018 HEP comparative reviews of the General Accelerator R&D, Intensity Frontier, and Theoretical Research programs. • HEP: By December 2018, provide an operations plan that will support at least 3 training quenches/per day five days a week. Include in the operations plan a tracking methodology that will identify when the facility is idle and why it is idle. Specifically, identify/hire additional cryo operators needed to meet the goal of 3 training quenches per day for 5 days per week as soon as possible and agree on a cost sharing plan with project management of HL-LHC AUP.

11. FY2019 PEMP Notable Outcomes • HEP: As part of the response to the HEP Institutional Review, BNL management should articulate an externally reviewed vision by March 2019 for the future of BNL HEP that builds on the multi-program capabilities of the lab as well as the particular expertise and leadership of lab staff. • NP/BHSO: Effectively plan, execute, and successfully deliver SC projects equal to or less than $50 million that have been delegated to the BNL Laboratory Director by SC under DOE Order 413.3b [Super Pioneering High Energy Nuclear Interaction eXperiment (sPHENIX)].  Clearly demonstrate successful accomplishment of all work planned for FY 2019.

12. NPP Inclusion and Diversity Council

13. NPP I&D Council MISSION • Attract, advance and retain an Inclusive & Diverse workforce that is representative of the available pool of candidates. • Promote a respectful and supportive workplace where people of all identities (i.e. gender, race, sexual orientation, age, cultural background) and experiences are welcomed and integrated, so everybody contributes at full potential with their talent and unique input to the NPP directorate and, by extent, to the BNL mission. ROLE To advise and support the NPP ALD in developing and implementing I&D initiatives to improve the overall culture of NPP.

14. NPP I&D Council Members Contact: Cliff Brutus <jcbrutus@bnl.gov>

15. Call for Proposals • NPP allocated $150k within NPP’s FY19 budget for new I&D initiatives • Allows ALL members of NPP staff to contribute • Accepting proposals effective immediately • Start review December 10th, 2018 • Proposals should include metrics that will help NPP track progress on I&D mission • Open ended until funds are depleted • Submit to Fran Capasso; capasso@bnl.gov

16. Proposed Initiatives • A start but not limited to following: • Items to retain and develop diverse talent • a signing bonus for I&D candidates • Career fair fees and supplies (to promote undergraduate and graduate internship programs, jobs and BNL mission) • reimbursement of fees for education relevant for the BNL mission, NYS Professional License fees • giving new diverse hires some professional incentives, i.e. paying for attendance at a conference • an equivalent engineering and technical "fellowship” following the example of the one for scientists (Leona Woods Fellowship) needs to be appropriately adapted to the needs of the technical professions at the lab • BNL - University partnership supporting underrepresented minority PhD candidates • Items to improve overall inclusion and diversity training • fees to attend leadership and management programs • invite motivating speakers on I&D items

17. The campaign has begun, pledge forms will be coming soon. More than 325,000 people That's who depended on the United Way of Long Island in 2017. Meet Mason: https://youtu.be/Zvrja5fHMNM (and Ivan, who now works at NSLS-II) Events Pet Photo ContestSubmissions due Monday, Nov. 19Email Mary Campbell (maryc@bnl.gov) and send $10 entry feeWinners announced and calendars sold at the Holiday Auction Craft FairWednesday, Nov. 2811 a.m. to 2 p.m.Lobby of Bldg. 400 100+ nonprofit partners receive support from the United Way of Long Island, helping them help people in the neighborhoods they serve Holiday Auction, Jewelry Boutique and Yard SaleWednesday, Dec. 5 and Thursday, Dec. 610 a.m. to 2 p.m.Lobby of Berkner More to come 85¢ of every dollar go directly to the United Way of Long Island’s programs, nonprofit partners

18. BNL Employee Mentoring ProgramOrienting Careers toward Success Seeking Mentors and Mentees

19. What is Mentoring? A relationship in which: • A more experienced knowledgeable person helps guide a less experienced or less knowledgeable person. • One person professionally assists the development of another outside of the normal manager/subordinate relationship

20. BNL Approach • Mentor/Mentee - meet one to two hours per month Learning Circles - meet one hour periodically Check-ins by Mentor Program Coordinator

21. Interested? For more information, contact Maureen Canter-Bongiovi, ext. 7023 Or Download the profile form from the BNL Training website and send to mcanter@bnl.gov

22. Office of Educational Programs at BNL Noel Blackburn Manager, University Relations and DOE Internship Programs

23. Our Mission • The Education and Workforce Development Department (EWDD) mission is to design, develop, implement, and facilitate workforce development and education initiatives that support the scientific mission at Brookhaven National Laboratory and the Department of Energy. • These initiatives will: • Educate new generations of scientists, engineers, technicians, and teachers • Encourage and promote science literacy • Assist the scientific staff in achieving their goals • Support and celebrate diversity • Maintain BNL as a local, regional, national, and international educational asset • The Office of Educational Programs will fulfill this mission safely and efficiently with the support of the unique scientific tools and intellectual resources at BNL to maintain its position as a world-class institution on the frontiers of cutting-edge science.

24. The BNL Program: No. of 2-year Colleges = 11 No. of 4-year Colleges = 175 No. of MSIs = 32

25. What We Do: Internship Programs – Design, implement and manage Using College Relationships to develop collaborations Assisting our researchers with broader impacts on grants Promoting BNL’s Science in the Classroom Developing user pools for our facilities A workforce development leader in DOE – WDTS programs Expanding the reach for BNL’s scientific community through workshops, meetings and conferences.

26. 1. Internship Programs – Design, Implement and Manage All college internship programs must either be paid or for college credits as described by the NYS Labor Department. NO more college volunteer internship programs at BNL. Why use OEP? OEP has a very structured and well-organized program for all interns such as pre-arrival training, orientation, weekly reporting, centralize place for intern activities, community of interns, managed social and cultural events, enrichment activities and closing ceremony. Internship: DOE Programs - CCI, SULI, SCGSR & VFP NSF Programs - SciComp, NSF Interns & AGEP NYS Programs – CSTEP Mini-Course & CSTEP Internship BNL Programs – HSRP, SURP, CRTP & GRIP

27. Questions?