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Laboratory Exercise 4 – Working with Templates and Master Slides - PowerPoint PPT Presentation


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Office Productivity Tools 2 Laboratory Exercise # 4 Working with Templates and Master Slides Objectives: At the end of the exercise, the students are expected to be able to: v Use templates. v Modify the Master Slides. v Add Background color. v Create your own template.

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OfficeProductivityTools2

LaboratoryExercise#4

WorkingwithTemplatesandMasterSlides

Objectives:

Attheendoftheexercise,thestudentsareexpectedtobeableto:

vUsetemplates.

vModifytheMasterSlides.

vAddBackgroundcolor.

vCreateyourowntemplate.

vAddheaderandfooter.

Materials:

•3½floppydisk

Note:Allexercisesshouldbesavedinyourdatadiskandmustbesubmittedtoyourinstructorafterevery

laboratorysession.

Filestobeused:

Activity5xxx.ppt

BasicInformation:

TheSlideMaster

Bychangingtheformatting(fontstyle,fontsize,color,and/orposition)oftextorobjectplaceholdersonSlide

Masters,allslidesareautomaticallyreformatteduniformlythroughoutthepresentation.If,forexample,you

wantedtoincludeclipartasyourcompany’slogoorasayingorquoteonallslidesinyourpresentation,you

wouldincludeitontheSlideMaster,anditwillthenappearonallslidesofyourpresentation.

Itcontrolstheoverallappearanceofaslide–thebackgroundcolor,fontstyle,oranyreoccurringtextor

pictures.Ifyouadd,forexample,thedate,time,andpagenumbertoaslidemaster,thedate,time,andpage

numberareaddedtoeveryoneofyourslides.Anythingyouwishtodeletefromtheslidemasterwillbe

deletedfromalltheslidesaswell.

FewtermsthatapplyspecificallytoareasontheSlideMasteraredescribedbelow:

ViewingtheSlideMaster

TheSlideMasterisaccessedthroughtheViewmenu.ByselectingMasterfromthismenu,asubmenu

appears.

AftermakingthedesiredchangesontheSlideMaster,clickonSlideviewanddisplayeachslideinthe

presentationtoseetheireffects.YoumayneedtomakeadjustmentstotheSlideMasterafterseeingthe

effectsonindividualslides.

AddingPageNumber,Date,andTimeusingHeaderandFooter

Slidescanhaveheaderandfooterjustlikeworddocuments.Slideheaderandfooteroftencontain

informationsuchaspagenumber,thedate,orthetime.Sincethisisthetypeofinformationthatwould

appearoneverypage,usingtheSlideMasterisideal.

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


OfficeProductivityTools2

ApplyingaColorScheme

ColorSchemesaresetcoordinatedcolorsyoucanuseinyourpresentation.Youcanalsousethemforcharts

andtablesandtorecolorpicturesyouaddtoslides.Eachdesigntemplatecomeswithasetofcolorschemes.

Itdeterminesthebackgroundcolor,text,lines,shadows,andfillcolors.However,anexistingcolorscheme

canalsobemodifiedtosuityourtastesincolors.

ApplyingaDifferentBackground

Youcanchangetheappearanceofyourslidebackgroundbychangingitscolor,shade,pattern,ortextureto

produceamoredramaticeffect.Youcanalsouseapictureasaslidebackground,butyoucanuseonlyone

typeofbackgroundonaslidemaster.Forexample—youcanhaveashadedbackground,atextured

background,orapictureasthebackground,butyoucanuseonlyoneoftheseonasingleslide.Whenyou

changethebackground,youcanapplythechangetoonlythecurrentslideortoalltheslidesandtheslide

master.

ApplyingDesignTemplates

Designtemplatesarefilesthatcontainthestylesinapresentation,includingthetypeandsizeofbulletsand

fonts;placeholdersizesandpositions;backgrounddesignandfillcolorschemes;andaslidemasterand

optionaltitlemaster.Thiscanhelpyourpresentationtobemorestylishandsomehowaddsbeautywhen

presenting.

Activity#7WorkwithTemplatesandMasterSlides

1.OpenthefileActivity5xxx.ppt.

2.AccesstheViewmenu>Master>SlideMaster.PowerPointgivesyouaccesstoyourpresentation’s

slidemaster.

Alongwiththeviewofslidemaster,theSlideMasterViewtoolbaralsobecomesavailable.Thistoolbar

givesyoueasyaccessoneditingyourelementsintheslidemaster.Tosavemorespaceinyourslide

master,youcandockthistoolbar.Clickthetitlebarofthetoolbar,yourmouseshouldbecomeafour-

headerarrow.Holddownandmoveitalongwiththeothertoolbar.

Also,youcannoticetwoslideswhenintheslidemasterview.ThefirstslideistheLayersslidemaster

andthesecondistheLayerstitlemaster.Thelatterbecomesvisibleinthenormalviewwhenthelayout

oftheslideistitlelayout.Incontrary,thelayersslidemasterisbeingusedbytheotherlayouts.Letus

firstusethelayerstitlemaster.

3.ChangeyourfirstslidelayouttoTitleSlideLayoutsoanymodificationswillbechangeonthelayers

titlemasterwillbeappliedinyourtitleslide.

Youwouldnoticethatthereareplaceholdersonyourslide;youcanjustignorethisbecausewehave

alreadyprovidedourowntitle.Tocontinuetoourslidemaster,dothefollowing:

4.ClickthetitleareaforAutoLayoutstomodifythefonttypeandsize.Thehandlesmustbecome

visible.

5.ChangethefonttypetoBroadwayandretainthedefaultsizeto45.

6.Changeallthelevelofbulletedlisttoyourdesiredbulletsymbol.

7.Also,changethefonttypeoftheObjectareaforAutoLayoutstoAvantgardeMdBt.

However,thefonttypesandsizesofthethreeareasbelowcanalsobemodified.

8.Changethethreearea’sfonttypetoOptimaandthesizeto12.

9.Tomaketheseareasvisibletoyourslide,clicktheViewmenuandchooseHeaderandFooter.The

HeaderandFooterdialogboxappears.

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


OfficeProductivityTools2

10.FromtheSlidetab,clickontheUpdateAutomaticallyradiobutton.

11.ChecktheSlideNumbercheckboxandkeyin:PowerPoint2003FeaturesontheFootertextbox.

12.Also,clickontheDon’tshowontitleslidecheckbox.Obviously,thisistohidetheelementsyou

chosefromtheslidetabinyourtitleslide.

13.ClickApplytoAllbutton.However,theseareascanbeplacedanywhereintheslide,placethe

date/timeplaceholderbesidetheslidenumberplaceholderandmakeitalignedtoright.

14.ClickontheCloseMasterViewbuttonfromtheSlideMasterViewtoolbarorsimplyaccesstheView

menu>Normal.

15.Switchtoyoursecondslide,sincethelayoutappliedonitisblank.

16.AccesstheSlideLayoutpaneandclickthearrowoftheTitleandTextlayoutandchooseReapply

Layouttoupdatetheslide.Youwillseenowthatyoursecondslideinheritstheslidemaster.

17.ReapplytheTitleandTextlayoutuptoyourfifthslide.

18.SavethispresentationasActivity7xxx.

Sinceourslideonehasacoloredgraphics,letustrytheCitrustemplatethathasthecolorslikethe

graphicsinserted.

19.Accessyourfirstslide;switchyourSlideLayoutpanetoSlideDesignpane.

20.BrowsefortheCitrus.pot,clickthearrowbesideitandchooseApplytoSelectedSlidesoption.

Clickingthetemplatewillmeanthatitwillbeappliedtoalltheslides.

Bytheway,theslidedesigntemplatehasthreesectionswherethefirsttwosectionscollectthedesign

templateyouareusingandyoucurrentlyused.Thelastsectionwouldbeallthedesigntemplates

availableforuse.

21.AdjustthegraphicsandtheWordArtjustliketheimageshownbelow.

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


OfficeProductivityTools2

22.Accessyoursecondslideandapplyadifferentdesigntemplate.ApplytheBalloons.pottoyour

secondslide.Sinceyouappliedatemplate,meaning,fromthebackground,fonttypeandsize,upto

bullets,willbemodified.Adjusttheimage.Youmustsomehowhavethesameslideasshown

below.

23.ApplytheBalloons.pottotheremainingslidesexceptthesixthslide.

Yousee,therecanbedifferenttemplatesthatcanbeappliedtoslidesthoughinonlyonepresentation.Tryto

experimentapplyingasingletemplateonapresentation.

24.Say,applytheLayers.pottoalltheslides.Switchtoyourfirstslideandapplythesaiddesign

templatetoalltheslides.Adjusttheimage.

Didyouknowthattheobjectsinsidethetemplatecanalsobemodified?Todothis,accessyourslidemaster.

Chooseinthelayerstitlemaster.Selectalltheobjectsinitandungroupit.Nowclickonthevertical

rectangleontheupperleftcorneroftheslide.Changethecolorofthistoyourdesiredcolor.Remember,

modifyingyourslideobjectscanaddbeautytoyourpresentation.Youmayundothispracticeifyouwould

wantto.

25.Accessyoursecondslide;letuschangethebackgroundbutstillacquiringthedesigntemplatewe

used.

26.ClickontheFormatmenuandchooseBackgroundorright-clicktheslidepaneandchoose

Background.TheBackgrounddialogboxappears.

27.Fromthedialogbox,clickthebackgroundfilldrop-downboxandchooseMoreColors.Letusfind

thecolorofthebackgroundofourimage.

28.Setthered,green,andblueto242fromtheCustomtab.ClickOK.

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


OfficeProductivityTools2

29.Goingbacktobackgrounddialogbox,clicktheApplybuttonsothatthiscolorofthebackground

willonlybeappliedtothecurrentslide.

30.Noticealsothatyourimageonyourthirdandfourthslidehasadifferentcoloraswiththe

background.Changethebackgroundofyourtemplatetowhiteacquiringthebackgroundcolorof

yourimage.

31.Inyourfifthslide,simplyadjusttheimagesoitwon’toverlapwiththetexts.

32.Onyoursixthslide,deletetherectanglethatservesasyourbackgroundtoapplytheproper

background.

Ifyouhavegroupedalltheshapesfromthisslide,youmustfirstungrouptheshapestodeletethe

rectangle.Selectthegroup,clickDrawbuttonfromtheDrawingtoolbarandclickungroupcommand.

Selectnowtherectangleandpressthe<DEL>key.Groupagaintheshapes.

33.AccesstheBackgroundofyoursixthslideandapplyafilleffect.YourFillEffectsdialogboxmust

looklikethedialogboxbelow.Notethatyoumustchoosethesecondvariant.

34.Saveyourworkandclosethepresentation.

PracticalExercise:CreatingyourOwnTemplate

1.

2.

3.

4.

5.

6.

7.

8.

Createanotherpresentation.

SwitchtoSlideMaster.

ChangetheTitleplaceholderfonttoAleandWenchesBBandthesizeto38.

Also,changethefonttypeofthetextplaceholdertoTechnical.

Thefirstlevelfontsizewillbe28,thesecondis24andlastly,thethirdis20.

Makethefontofthethreeareasbelow,date,footer,andnumberarea,toVerdanaandthesizeto12.

AccessyourBackgrounddialogboxthenaccesstheFillEffectsdialogbox.

KeyinthefollowingfiguresintheCustomtabofColor1.

a.

Red–205

b.Green–50

c.

Blue–0

9.

KeyinthefollowingfiguresintheCustomtabofColor2.

d.Red–255

e.

f.

Green–215

Blue–160

10.

11.

12.

UsetheShadingStyleDiagonalUpandchoosethefirstvariant.

Createarectanglewithaheightof0.83andawidthof8.34.AccessitsFillEffectsdialogbox.

OntheCustomtaboftheColorsdialogbox,acquirethefollowingfigures:

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


OfficeProductivityTools2

g.

Red–205

h.Green–50

i.

Blue–0

13.

14.

15.

16.

17.

18.

19.

20.

UsetheShadingStyleHorizontalthenchoosethefirstvariant.

Placethisontheleftside,lowercorneroftheslidepane.

Duplicatethisshapeacquiringtheheightof0.58andthewidthof7.84.Repeatstep13.

Duplicateagainthisshapeacquiringtheheightof0.33andthewidthof7.42.Repeatstep13.

Createacirclewithaheightandwidthof0.83.

AccessitsFillEffectsdialogbox.Repeatsteps6and7.

UsetheShadingStyleFromCenterandchoosethesecondvariant.

Duplicateitwithtwocopiesandplacethemjustliketheshownoutputbelow.

21.Saveyourwork.Rememberthatthisisnotapresentation,butyourowntemplate.OntheFile

menu,chooseSaveAs.

22.Locateonwheretheprovidedtemplatesare.Usually,ProgramFiles>MicrosoftOffice>Templates

>PresentationDesign.Youmayalsosaveyourtemplateinyourdiskette.

23.OntheSaveAsTypedrop-downlist,choosetheDesignTemplate(*.pot).ChangetheFileNameto

MyTemplatexxx.pot.ClickonSave.ClosetheApplication.

24.Toviewthetemplateyoucreated,openthePowerPointapplication.

25.GotoSlideMasterView,accessSlideDesignpane,andchooseMyTemplatexxx.pot.

26.Closethewholeapplication.

*MicrosoftPowerPoint2003Help

LaboratoryExercise4–WorkingwithTemplatesandMasterSlides


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