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Welcome!. U.S. Department of Education Office of Elementary and Secondary Education Office of Safe and Healthy Students (OSHS) FY 2014 School Climate Transformation Grant Program – Local Educational Agencies (SCTG - LEA) Grant ( 84.184G). Welcome, pioneers!.

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Welcome

Welcome!

U.S. Department of Education

Office of Elementary and Secondary Education

Office of Safe and Healthy Students (OSHS)

FY 2014 School Climate Transformation Grant Program – Local Educational Agencies

(SCTG - LEA) Grant (84.184G)


Welcome

Welcome, pioneers!


Welcome

Overview of “Now is the Time”

Introduction to the Team

Grant Overview Information

Regulatory Policy Requirements

GANs

Monitoring tools

Fiscal Management

Contracts

Expanded Authority

Administrative Actions

Performance Reports

Record Keeping

Freedom of Information Act (FOIA)

Audits

Grant Monitor’s Role

Communication

Budget

Tech Assistance Resources

Project Director’s Meeting

Goals, Objectives, and Activities

Staffing

Evaluations

A

G

E

N

D

A


Welcome

School Climate Transformation and

”Now is the Time”


Welcome

School Climate Transformation grants to school districts—$35,818,097

School Climate Transformation grants to states—$7,339,654

Project Prevent grants to school districts—$14,167,876

School Emergency Management grants to states—$13,082,991

$70 Million

130 Grantees

38 States


Welcome

Grant Monitor: Phyllis Scattergood


Welcome

Grant Monitor: Eve Birge

Grant Monitor: Eve Birge


Welcome

Grant Monitor: Sarah Sisaye

Grant Monitor: Sarah Sisave


Welcome

Grant Monitor: Maureen Herman

Grant Monitor: Maureen Herman


Welcome

Introducing the Team!

Grant Monitors

PBIS TA Center

Federal Partners


Welcome

School Climate Transformation Grant Awardees

10

WA

1 – ‘14

MT

NH

1 – ‘14

WI

4 – ‘14

NY

6 – ‘14

MI

3 – ’14

MA

3 – ‘14

CA

15 – ’14

NV

PA

2 – ‘14

IA

2 – ‘14

UT

2 – ‘14

NE

3 – ‘14

CT

OH

IL

3 – ’14

DE

MO

VA

KY

4 – ’14

DC

1 – ‘14

AZ

2 – ‘14

NC

1 – ‘14

OK

1 – ‘14

TX

6 – ’14

SC

1 – ‘14

AL

1 – ‘14

2014 SEA

2014 LEAs with no SEA

LA

3 – ‘14

FL

5 – ‘14

HI

Congratulations

VI

1 – ‘14


Welcome

“If we can’t help protect kids and staff, and make them feel safe at school, then everything else that we do is secondary…”

“If kids don’t feel safe, they can’t learn. It’s that simple. Through these grants of more than $70 million, we are continuing our commitment to ensure that kids have access to the best learning experience possible.”

U.S. Secretary of Education, Arne Duncan.


Welcome

Regulatory/

Policy Requirements


Welcome

Grant Award Notification

Blocks identify different areas of information (examples: block 2, 3, 6, 9, and 10)

Performance Period is the total period for which funds are awarded to a grantee

Budget Period is annual increments of time to which a performance period is divided for budgetary purposes (usually 12 months)


Welcome

Monitoring Tools


Welcome

Fiscal Management

“A grantee shall use fiscal control and fund accounting procedures that insure proper disbursement of and accounting for Federal funds” (EDGAR §75.702)


Welcome

Fiscal Management (continued)


Welcome

Contracts


Welcome

Expanded Authorities


Welcome

Administrative Actions

Post-award request/change

Requires new GAN

No change to scope/objective

Actions that require ED approval


Welcome

Performance Reports


Welcome

Recordkeeping

Viable recordkeeping system

All-grant related documents

Fiscal and administrative records

Retention period – 3 years after closeout (EDGAR §74.53)


Welcome

Freedom of Information Act (FOIA)


Welcome

Audits


Welcome

Role of the Grantee and Project Director

The Project Director’srole in the grant:

Oversees the implementation of the project’s activities

Ensures the timely submission of all performance reports and that all grant activities are in compliance with ED’s regulations

Must be flexible, disciplined, and able to meet numerous deadlines

Will have experience in project and personnel management, communications, and working with both school systems and community partnerships

Should have knowledge of evaluation and be able to write clear and comprehensive reports

  • By accepting the grant award, the Grantee agrees to:

  • Perform the activities/work promised in the application

  • Exercise proper stewardship of federal funds

  • Comply with regulatory and programmatic requirements

  • Demonstrate and measuring progress toward achievement of project goals and the Government Performance and Results Act (GPRA) measures established for the program

  • Report all required information to ED


Welcome

Role of the Grant Monitor

Monitoring Tool


Welcome

Communications

To streamline communications and encourage more efficient grant operations…

1. All grant related information from this office should be directed to the project director

2. The project director should initiate and make all requests from the grant program (e.g., e-mail messages, telephone calls) directly to me as your Education Program Contact


Welcome

  • Budget

An OSHS staff member reviewed your proposed budget prior to award to determine if all items and associated costs were necessary and reasonable for proper and efficient performance of your project, allocable to the project, and allowable under the government cost principles.

A revised budget must be submitted to me no later than 30 days after this call. Please remember that you must follow established procedures within your institution in the procurement of any services, including the competing and awarding of any contracts.


Welcome

Technical Assistance Resources

Application Package contains requirements and restrictions

Refer to the Education Department General Administrative Regulations (EDGAR), Office of Management and Budget (OMB) Circulars, and ED’s Grants Policy Bulletins


Welcome

TechnicalAssistance Resources

The following is a list of available online resources governing grant expenditures:

EDGAR – www2.ed.gov/policy/fund/reg/edgarReg/edgar.html

Grantmaking at ED – www.ed.gov/fund/grant/about/grantmaking/index.html

OMB Circulars - www.whitehouse.gov/omb/circulars/index.html

Grants Policy Bulletins - www.ed.gov/policy/fund/guid/gposbul/gposbul.html

So You Want to Know About Indirect Costs - www.ed.gov/about/offices/list/ocfo/fipao/abouticg.html

Technical Assistance Resources


Welcome

What:

Project Director’s Meeting

Why:

  • As the project director for this grant, you are required to attend our annual meeting for projects of new discretionary grants.

  • At the meeting, OSHS staff will provide an overview of the general administrative responsibilities.

Who:

Project Directors (if unable to attend, you must designate a representative to attend in your place)

When:

October 28, 2014

Where:

Chicago, Illinois

Agenda will be sent under a separate cover


Welcome

Project Goals, Objectives, and Activities


Welcome

Changes in Staffing


Welcome

Evaluation Plan:

Local Evaluation


Welcome

I trust that these areas were satisfactorily covered. If there are issues that remain unresolved or questions unanswered, please do not hesitate to contact me or bring your issues up during the questions and answers session of the training on October 28th.


Thank you

Thank you!


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