How does EDI come into the picture? Now imagine a company that wants to carry out the same transactions not once or twice but thousand times a day.
What is Electronic Data Interchange?
Have you ever wondered what is electronic data interchange or e Commerce or what does EDI stand
for? In easy language, ecommerce is an exchange of information about trading well, services or money
from one computer to another. For example, buying electronic gadgets online, paying bills over the
internet, transferring money from one account to another electronically and so on.
How does EDI come into the picture? Now imagine a company that wants to carry out the same
transactions not once or twice but thousand times a day. That is where EDI steps in. EDI stands for
electronic data interchange. EDI is a standard medium for the exchange of information from one
computer application to another with the minimum human intervention. Almost 95% of the ecommerce
uses EDI for an exchange of information. It can be done using EDI software. EDI goes beyond just
purchasing goods and submitting invoices. A company can request information from its warehouse,
receive orders from customers, send notification of shipment once the goods are shipped and send
notification about payments. There are many automated transactions carried out by a company on daily
basis, these are just a few of them. Surprisingly EDI is not something new. Yet to some industries only a
few years old.
Having understood what electronic data interchange is and what does EDI stands for. Next, come the
benefits EDI has to offer.
1. EDI has the potential to cut out a massive amount of time of the process. Electronically sending
documents such as invoices and purchase receipts, takes minutes, not days. And shipment can go out
the day order is received.
2. The Biggest benefit that EDI can offer is that the electronic format does not need to be re-keyed upon
arrival. This saves a tremendous amount of labor time, and data entry error by the company's staff can
be avoided. This allows for very quick order processing.
3. Another big advantage that EDI has to offer is less paperwork. Maintaining documents and orders on
paper require a lot of organization and losing out on one paper will result in a big mess. With EDI a
company can keep track of all its supplies present in its warehouse, track orders of suppliers and
customers receive payments online and send notifications of received payment.
To make use of EDI easy, there are many +edi software packages available.
Now let us understand what is +EDI software and what EDI compliance is. EDI compliance is nothing but
the ability to send and receive EDI documents as per the requirements of company's partner. Each
document to be exchanged must comply with the format specified by the partner and must follow all
the business data rules All the +EDI software are EDI compliant. There is some basic component that
every EDI software must have.
6.Documents Turn Around
EDI has become the backbone of Electronic Commerce. EDI has opened its door big as well as small
companies. It gives equal opportunity to each company to flourish in their businesses.
ABOUT THE AUTHOR
Gabriel Martin has written many articles and blogs about the EDI, e-commerce and data management
solutions. He recommends DataTrans Solutions, Inc. for providing quality, timely, and accurate EDI and
B2B outsourcing solutions for to its customers.