Alternatives to Ariel

1. Alternatives to Ariel Heidi Nance, University of Washington David Ketchum, University of Oregon February 26, 2014

2. What’s Wrong with Ariel? • Security concerns • Poor support • High cost (compared to most alternatives) • Better alternatives • No longer considered standard or “main” method of transmission • Collective momentum as others stop using it What’s right with Ariel? • Long considered exemplar of “secure electronic” - the irony! • Current version allows for unmediated processing • Integrates with ILL management software (i.e., ILLiad, Clio)

3. Secure Electronicwhat is it? “Many licenses call out Ariel as an example of a "secure electronic" transmission, but they don't require Ariel. Yes, username/password based systems would be important. I think the other feature needed is something preventing the user from re-transmitting or broadcasting the document. As I understand it that's true with Ariel.” Diane Grover, retired, University of Washington email 1/23/14 • Do not foster the (easy) re-transmission of files to third parties • Have a username/password requirement Note! Ultimately, what your library considers secure electronic is a decision for you and your licensing librarian to decide.

4. Ariel-Alternative File Sharing Services Library-Specific • Article Exchange • Odyssey General • WeTransfer • FileSnack • Hightail

5. Ariel-Alternative File Sharing Services article exchange • Cloud-based • Requires OCLC membership • Secure and prevailing • Share files with non-subscribers • Integrates with ILLiad • Possibility for unmediated processing • Password-protected files • Lacks integrated scanning module • 60 MB per file limit • Upload up to 1K files per day • No storage space limit • Files expire 5 days after being viewed, or 30 days if never viewed

6. Ariel-Alternative File Sharing Services odyssey • ILLiad-integrated or stand-alone • Possibility for unmediated processing • OCLC membership not required • Integrated scanning module • Client-to-client delivery • Only delivers to other Odyssey-protocol compliant softwares • Requires software to be open on both sides • Requires software to be open • Free stand-alone version • No official per file size limit • Storage space is inconsequential

7. Ariel-Alternative File Sharing Services general • WeTransfer • FileSnack • HighTail

8. Ariel-Alternative File Sharing Services WeTransfer • Does not require registration or account • Lacks integrated scanning module • Upload files • 2 GB file size limit • No storage limits • Files expire after 7 days • Supports delivery to non-subscribers

9. Ariel-Alternative File Sharing Services FileSnack • Does not require registration or account • Lacks integrated scanning module • Upload or drag-and-drop files • 100 MB file size limit • 2.5 GB storage capacity • Password-protected files • Files do not expire but can be deleted • Supports delivery to non-subscribers • Identifies native e-mail client and drafts delivery message

10. Ariel-Alternative File Sharing Services Hightail • Does not require registration or account • Lacks integrated scanning module • Recipient validation • Supports delivery to non-subscribers • 250 MB file size limit • 2 GB storage capacity • Built-in messaging system • Files expire after 7 days

11. Comparison of Alternatives

12. Further Reading • Article Exchange • Odyssey • WeTransfer • FileSnack • Hightail 2014 Best Online File Sharing Service Comparison & Reviews by TopTenREVIEWS

13. Sunseting Ariel checklist • Consider any local uses of Ariel, test alternatives. • Notify listservs • ILL • Ariel • Local ILL listservs • Update custom holdings information for OCLC • If an ILLiad library, you do this using the ILLiad client. • Update Policies Directory in OCLC Worldshare • Update DOCLINE profile • Update RapidILL profile

14. Thank you! hnance@uw.edu dketchum@uoregon.edu