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Restructuring BFU-USA Committees*

BFU-USA National Executive. Restructuring BFU-USA Committees*. Service is the rent that you pay for room on this earth Shirley Chisholm. * Changes currently apply only to Culture, Education and Health Committees. Outline. Objectives Restructuring BFU-USA Committees* Structure yesterday

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Restructuring BFU-USA Committees*

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  1. BFU-USA National Executive Restructuring BFU-USA Committees* Service is the rent that you pay for room on this earth Shirley Chisholm * Changes currently apply only to Culture, Education and Health Committees

  2. Outline • Objectives • Restructuring BFU-USA Committees* • Structure yesterday • Structural Changes • Roles of committee members • Benefits and Risks of new structure • Parting Thoughts (Conclusion) • Next Steps • Appendix

  3. Objectives • The objectives of this document are to… • Provide an overview of the structural changes in the Culture, Education and Health Committees • Discuss why we are doing these changes • Outline the new structure, with… • Examples of committee functions • Committee member (chapter liaison) role & profile • Review the anticipated benefits and risks

  4. Structure Yesterday Education Committees Reasons to Improve the structure Culture Health The committees were not represented within the National Executive It was difficult to properly align the committees’ activities with the Union’s strategy Chapter participation in committees was minimal Technology committee was also separate from overall strategy The Structure did not maximize collaboration and efficiency The structure did not allow for easy updates to chapters Technology Committee BFU-USA National Executive

  5. Restructuring the Committees Cultural Education* Healthy Education* Technology Fundraising • The National Coordinators for Culture, Education and Health now represent their committees within National Executive. • Technology and Fundraising are also core elements of our overall strategy. • See next slide for more information. BFU-USA National Executive Legend: • Technology Enablers • Web conference • Website, Intranet • Blogs, etc Cultural Health* *Areas of overlap in committees’ scopes – See page 23 for more

  6. Restructuring the Committees Before changes… AFTER the changes… The committees are now represented within the National Executive by the National Coordinators The committees’ activities will now be better aligned with the Union’s strategy See next slide for this… The Technology committee now also sits in the National Executive See next slide for this… See next slide for this… Fundraising is also a major enabler for us; so we will invest in this • The committees were not represented within the National Executive • It was difficult to properly align the committees’ activities with the Union’s strategy • Chapter participation in committees was minimal • Technology committee was also separate from overall strategy • The Structure did not maximize collaboration and efficiency • The structure did not allow for easy updates to chapters

  7. How about chapter participation? Health Committee Committee Structure Technology Fundraising • Each chapter to be represented in each committee for Culture, Education & Health. • Each committee to be headed by National Coordinator for Culture, Education & Health. • Youth to be represented at committees to ensure leadership , succession development. • See next slide for more. Chapter Liaisons

  8. How about chapter participation? BEFORE the CHANGES… AFTER THE CHANGES… Each chapter to have one representative in each committee Committee members to work on specific committee objectives while keeping chapters abreast of activities at the National level This permits chapters to take a more proactive role in developing and executing our Union’s goals and objectives This increases collaboration and efficiency • Chapter participation in committees was minimal • The Structure did not maximize collaboration and efficiency • The structure did not allow for easy updates to chapters

  9. Committee Activities explained… Focus: Culture Please note that these examples are given to help you understand how the committees will function *Some of these examples are actual initiatives the Committee will engage in

  10. Committee Activities explained… Focus: Education Please note that these examples are given to help you understand how the committees will function *Some of these examples are actual initiatives the Committee will engage in

  11. Committee Activities explained… Focus: Health Please note that these examples are given to help you understand how the committees will function *Some of these examples are actual initiatives the Committee will engage in

  12. Chapter Liaison’s Role • A chapter liaison… • Serves as the link for National and chapter initiatives in each respective area (e.g. Culture, Education, Health) • Keeps the chapter informed of National’s activities • Keeps the National Committees and other chapters informed of his/her own chapter activities • Increasing cross-chapter and National collaboration as a result • Participates in National Projects as a committee resource • If industry expert, provide expertise in committee • E.g. MDs, PharmDs, Nurses, medical students or similar in Health Committee • Non-industry experts can provide management or other relevance experience • May be the (Co-) lead on local projects, if necessary • Is the local coordinator for national activities • e.g. Walks, BFU-USA Music Videos, etc

  13. Chapter Liaison’s Profile • The person representing the chapter (called a chapter liaison) should… • Be either a person affiliated in the industry or someone willing to learn… • Be an energetic and committed member, ready to represent his/her chapter and contribute actively to the committee • Be able to provide updates to local chapter during chapter meetings • Have the time to dedicate to national activities • Be a team-player who is open-minded and willing to try different roles over course of 2-year term

  14. Chapter Support Role • The chapter leadership should allow time in each meeting for the committee members to provide an update of their committee’s activities • The chapter should also give feedback for the committee to incorporate in initiatives • The chapter leadership should provide committee members the necessary support to succeed

  15. Risk / Benefit Analysis of new structure Benefits Risks Committee may become too crowded leading to… Scope creep; Loss of focus Some chapter liaisons may become dormant, leaving their chapter in the dark Some chapters may not agree with the direction of the National Executive Leading to disagreements and initiative jeopardy • Increased Union awareness • And participation in activities • Better national coordination • Especially for US initiatives • Increased pool for potential leaders of BFU-USA • Reduced project conflict / overlap • due to increased communication among chapters and National

  16. Parting Thoughts… • The risks have been carefully considered… • And steps have been taken to mitigate them • However, the success of this new model depends heavily on… • Chapter leadership support • Chapter members’ participation and commitment • National Coordinators’ ability to properly define CLEAR goals and objectives and assign CLEAR tasks • National Executive’s ability to provide necessary support (moral, financial, technical) • The general assembly’s ability to be open-minded and provide appropriate feedback (including constructive criticism)

  17. Next Steps • The committees are being filled by the Chapters via the Chapter Presidents, in close collaboration with the National President and the National Coordinators • The committees will begin working as soon as possible (September 2009)

  18. Thank You We hope this overview has met it’s objectives Please send all questions, concerns, remarks to info@bfu-usa.org Or call our • National Organizing Secretary • Yaya Sendze-Moussata: 1-913-963-2311 • National President • Tarbinlam Lafon: 1-732-309-0224

  19. Appendix

  20. National Coordinator’s Role • National Coordinator for Culture* • The National for Culture shall be responsible for formulating, presenting and executing all approved culture-related projects and activities. • He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its socio-cultural mission through various culture-related programs and activities of the Union. • He/she shall chair the Culture Committee. • He/she shall submit, at a minimum, an annual budget and two status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy. * Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency

  21. National Coordinator’s Role • National Coordinator for Education* • The National Coordinator for Education shall be responsible for formulating, presenting and executing all approved education-related projects and activities. • He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its education mission through various education-related programs and activities of the Union. • He/she shall chair the Education Committee. • He/she shall submit, at a minimum, an annual budget and two status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy. * Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency

  22. National Coordinator’s Role • National Coordinator for Health* • The National Coordinator for Health shall be responsible for formulating, presenting and executing all approved health-related projects and activities. • He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its health mission through various health-related programs and activities of the Union. • He/she shall chair the Health Committee. • He/she shall submit, at a minimum, an annual budget and two status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy. * Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency

  23. Areas of Committees’ Scope Overlap • Slide 5 points out some key areas of overlap in the Committees’ scope. The examples below should help clarify what types of opportunities such areas of overlap present: • Cultural Education: This covers areas such as cultural seminars, books, instructional videos, pamphlets, etc. • Healthy Education: This covers areas such as “schools with proper sanitary facilities”, seminars around career options for our Youth here in the US, etc. • Cultural Health: This covers areas such as culture preservation the right way; i.e. sponsoring cultural programs in schools back home, active participation in Ngon’Nso week, documentation of our culture in various media forms, etc. • The major issue here is to ensure that the committees collaborate on such areas of overlap

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