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2010 Title II (Formula Grant). APPLICATION WORKSHOP. Department of Public Safety Staff. Sandy Rempe , Program Manager 573-751-2771 [email protected] Vicky Scott, Program Specialist 573-526-2179 [email protected] Nancy Capps , Program Representative

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2010 Title II (Formula Grant)

APPLICATION WORKSHOP


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Department of Public Safety Staff

Sandy Rempe, Program Manager

573-751-2771 [email protected]

Vicky Scott, Program Specialist

573-526-2179 [email protected]

Nancy Capps, Program Representative

573-522-4094 [email protected]

Chris Yeager, Compliance Monitor

573-526-1931 [email protected]

Patsy Higgins, Administrative Assistant

573-526-2419 [email protected]



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Title II Formula Grant Program

Since 1974, the Office of Juvenile Justice and Delinquency Prevention (OJJDP) has been authorized to administer the Formula Grants program to support state and local delinquency prevention and intervention efforts and juvenile justice system improvements.

The program is authorized under Title II, Part B, Section 222, of the Juvenile Justice and Delinquency Prevention (JJDP) Act of 1974, as amended (Public Law 93-415, 42 U.S.C. 5601 et seq.)


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JJDP FundingAdministrative Authority

The Missouri Department of Public Safety is the state agency designated by the Governor and approved by the Administrator of the Office of Juvenile Justice and Delinquency Prevention to prepare and implement Missouri’s three-year juvenile justice and delinquency prevention plan, and to administer the Title II Formula Grant Program in conjunction with that three-year plan.


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JJDP Funding State Eligibility

To be eligible to receive Title II funding,

states must:

  • Designate a state agency to prepare and administer the state’s comprehensive three-year juvenile justice and delinquency prevention plan;


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JJDP Funding State Eligibility

2. Establish a State Advisory Group;

The Missouri Juvenile Justice Advisory Group (JJAG) members are appointed by the governor to advise the department on juvenile justice policy direction and to participate in the administration of the Title II Program and other JJDPA grant programs.


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JJDP Funding State Eligibility

3. Commit to achieve and maintain compliance with the four core requirements of the JJDP Act.


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JJDP Funding State Eligibility

JJDP Act Four Core Requirements:

  • Deinstitutionalization of Status and Non- Offenders

  • Jail Removal

  • Sight and Sound Separation

  • Disproportionate Minority Contact (DMC)


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Funding for 2010

  • The Title II award is just over $1 million dollars

  • 2010 is the second year of a three-year funding cycle.

  • Priority is given to programs that are requesting continuation funding from the previous year and have documented an ability to achieve the project objectives and comply with administrative guidelines.

  • At least $200,000 will be offered competitively for new programs.


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Eligible Applicants

  • Local Units of Government

  • Public Youth Service Agencies

  • School Districts

  • Private Not-for-Profit Agencies who possess appropriate experience, expertise, and who possess a current 501(c)3.


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Faith-Based Organizations

There are certain restrictions that apply to funding faith-based organizations. If you feel this applies to your agency, please refer to your Title II Application Packet.


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Eligibility Requirements

To be eligible to receive Title II funds, applicants must be an operating public or nonprofit agency or a combination of such organizations. Juvenile and family courts, law enforcement agencies, local units of government, churches, schools, and public youth service agencies or organizations with appropriate experience, expertise, and service capacity are eligible applicants for funding.


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Who Can Be Served?

Youth under the age of 17 may be served.

If a youth is a ward of a juvenile or family court at the time of his/her 17th birthday, he/she may continue to receive services until the youth is released from the court’s jurisdiction or until he/she reaches age 21, whichever occurs first.


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Matching Funds

No in-kind or hard cash match is required to receive Title II Formula Grant funds.


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Funding Limits

Individual agencies may apply for a minimum of $20,000 and a maximum of $55,000.


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Supplanting

Federal funds cannot be used to supplant (take the place of) state, local, or other non-federal funds.

Public, governmental, and non-profit agencies may not receive Title II funds to supplant existing funds that are presently being used to provide the same services to juveniles. Title II funds are intended to start new programs or to expand/enhance existing programs.

Federal funds cannot be utilized to cover existing costs.


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Administration fees

Equipment

Travel of federal employees

Real property acquisition

Honoraria

Indirect costs of conferences, symposia, and workshops including entertainment, sports, visas, passport charges, tips, bar charges, beverages, personal telephone calls, or laundry charges

Military equipment

Bonuses or commissions

Lobbying

Cost of fundraising, including staff time when salary is paid from the Title II Formula Grant Program

Compensation of federal employees

Construction or purchase of buildings

Firearms or service weapons for law enforcement personnel

Unallowable Costs


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Model Programs and Effective Practices

Proposals must include the use of model programs, promising practices, and/or best practices when working with at-risk, abused/neglected, or delinquent youth.

Effective practices and methodology for working with such populations have been identified by numerous scholarly journals and federal, state, and national child advocacy organizations.


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Model Programs and Effective Practices

Applicants must use the highest degree of fidelity (conformity) in the implementation of the components of the model programs, promising practices, and/or best practices.

In other words, applicants are expected to utilize ALL components of the model programs, promising practices, and/or best practices.


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Model Programs and Effective Practices

Applicants must provide the following:

  • Proposals must include photocopied or printed information taken directly from the identified source of the model program, promising practice, and/or best practice the proposal is based upon.

  • Applicants must cite the effective practices to be utilized, justification for that selection must be given, and the source of the effective practice, i.e. scientific journal, national organization, etc., must be included.

  • Applicants must give a detailed explanation of how all of the components of the model, best, and/or promising practices will be incorporated into the program.


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Local Application Review Committee

Applicants must develop an Local Application Review Committee consisting of, but not limited to, one program staff, two youth members, and two parents.

The purpose of the Local Application Review Committee is to collaborate with youth and parents and to receive feedback on services being planned or provided.


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Local Application Review Committee

At a minimum, the Local Application Review Committee is required to meet at the following times:

  • During the application/planning phase of the grant process

  • At the 6-month interval

  • Up to 100 days prior to the end of the contract (If reapplying for funding, this may act as both the planning phase and end of contract meeting.)

Applicants must submit the Local Application Review Committee form included in the application. For confidentiality purposes, initials may be used if necessary. Applicants are asked to provide a brief summary of the meeting.


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Funding Cycle

Assuming the Title II Formula Grant Program continues to receive Congressional appropriations, and Missouri remains in compliance with the JJDP Act, the department will be able to offer a third year of funding to applicants currently applying for second year funding.

During the application process for second and third year funding, priority will be given to programs that are requesting continuation funding from the previous year and have documented an ability to achieve his/her objective and comply with administrative guidelines.

New programs that are awarded funding in 2010 will be considered year two programs and will only be eligible to apply for one more year of funding.


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Purpose Areas

The eligible purpose areas are:

Alternatives to Detention

Delinquency Prevention

Gender Specific Services

Applicants must choose one of these purpose areas.


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Purpose Areas

  • Applicants may only choose one purpose area per application; however, more than one application may be submitted.

  • Please be sure to read the purpose areas carefully to determine eligibility.


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Purpose Area 2 – Alternatives to Detention

Services provided to a juvenile offender as an alternative to detaining and/or confining said juvenile


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Purpose Area 2 – Alternatives to Detention

Projects considered in this purpose area must be based on The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative.

Only local programs that have accepted the Juvenile Detention Alternatives Initiative may apply for funding to implement the model, implement alternatives to detention programs, and/or expand services that provide alternatives to detention.


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Purpose Area 9 - Delinquency Prevention

Programs, research, or other initiatives to prevent or reduce the incidence of delinquent acts. Delinquency Prevention is directed to youth at-risk of becoming delinquent to prevent them from entering the juvenile justice system or to intervene with first-time and non-serious offenders to keep them out of the juvenile justice system.


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Academic Skills Enhancement

Afterschool/Recreation

Alcohol and Drug Therapy Education

Classroom Curricula

Family Therapy

Leadership and Youth Development

Mentoring

Parent Training

Truancy Prevention

Vocational/Job Training

Wraparound/Case Management

Purpose Area 9 - Delinquency Prevention

Projects considered in this purpose area include but are not limited to:


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Purpose Area 13 – Gender Specific Services

Services that address the needs of female offenders in the juvenile justice system


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Purpose Area 13 – Gender Specific Services

Projects considered in this application include, but are not limited to:

Prevention Services

Early Intervention

Juvenile Justice Intervention Services



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Performance Based Measures

Performance Based Measures are based upon logic models developed for each Title II Formula Grant Program purpose area. The Office of Juvenile Justice and Delinquency Prevention has mandated the use of these measures by states and his/her subgrantees.

Applicants must provide data for the mandatory output and outcome measures. Additionally, at least two output measures and two outcome measures, which are listed in Appendix A of the application must be chosen.


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Mandatory Performance Based Measures By Purpose Area

Alternatives to Detention:

Output Measures:

1) Number of program youth served,

Outcome Measures:

1) Number and percent of program youth who offend or re-offend (short term);

2) Number and percent of program youth who offend or re-offend (long term);

3) Number and percent of program youth completing program requirements


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Mandatory Performance Based Measures By Purpose Area

Delinquency Prevention:

Output Measures:

1) Number of program youth served

Outcome Measures:

1) Number and percent of program youth completing program requirements


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Mandatory Performance Based Measures By Purpose Area

Gender Specific Services:

Output Measures:

1) Number of program youth served,

Outcome Measures:

1) Number and percent of program youth who offend or re-offend (short term)

2) Number and percent of program youth who offend or re-offend (long term)

3)Number and percent of program youth completing program requirements



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Obtaining the Title II Application

The Title II Application can be found at www.dps.mo.gov

Click on “Juvenile Services Program”, then click on “Title II”.


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Title II Application

  • Forms are available in Word format.

  • Be sure to follow the outline in the application and to include all the information requested.

  • Separate each section with the headings provided to clearly identify all information






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Eligible Budget Categories

  • Personnel

  • Travel

  • Supplies/Operations

  • Contractual Services


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Personnel

  • Salaried staff should be listed as: (gross salary per month) x (percent of time on grant) x (months to be employed) = Subtotal cost

  • Hourly staff should be listed as: (rate per hour) x (number of hours) = Total cost

  • Subtotal added to any applicable fringe


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Travel

2010: Maximum mileage reimbursement is .37¢ per mile or at the agency rate, whichever is lower

Do not include registration fees

for conferences on the travel page. Registration fees are considered to be an operational expense and must be listed on the Supplies/Operations budget page.



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Contractual

Please refer to the Missouri Department of Public Safety Financial and Administrative Guideline Manual for contract requirements.


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Narrative Work Program

  • Use plain white paper

  • Use a font type of Arial or Times New Roman 12 pt

  • Narrative must be typewritten

  • Separate each section with headings

  • Label all attachments

  • Follow the outline and format given


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Narrative Work Program

Experience and Reliability

  • Applicants must provide a description that clearly establishes who is applying for funds.

  • This section must clearly, but briefly, show that the agency possesses the necessary skills, experience, and qualifications to achieve success if the proposal is funded.


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Narrative Work Program

Statement of the Problem

This section you must address the need for grant funds and the proposed project. Define the problem that you will be attempting to impact with this proposed project. This section provides applicants the opportunity to demonstrate why the proposal should be funded. Use local data and other sources of information to define and describe the problem.


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Narrative Work Program

Program Goal and Supporting Activities

This section requires applicants to state the single, overall goal and the objectives (supporting activities) that will be implemented in order to support and achieve that goal. A goal is a broad-based statement that reflects an overall end result you are trying to attain. A goal must be clearly stated, realistic, and achievable. A project will usually have one broad based goal. Refer to the Performance Based Measures when developing the Goals and Objectives.

Example of a Goal:

To reduce the number of juvenile offenses committed within the city of ABC.

Example of Supporting Activities:

  • To provide after school mentoring services to youth at-risk for delinquency.

  • Program youth will participate in the proposed site-based mentoring program and after-school academic recovery program.

  • After the first month of services, youth and his/her families will meet weekly with the community services coordinator to review his/her progress.


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Narrative Work Program

Methodology

Considered the “who, what, when, where, and how” portion of the proposal. Applicants should clearly explain:

  • Who will provide and receive services

  • The services that will be provided by this project

  • The geographic area to be served by this project

  • The model program being referenced, the services that will be provided, and an explanation of how all of the components of the model, best, and/or promising practices will be incorporated into the program (Adding a component or not using a certain component of the model diminishes its fidelity.)


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Narrative Work Program

Methodology (continued)

  • When and where the services will be provided

  • How the services will be provided (include screening, assessment, or referral procedures)

  • The organizations that will assist in the delivery of services and his/her roles

  • A three month implementation timeline (funded proposals must be operational within 90 days of October 1st)

  • Keep in mind that any questions or topics listed are starting points. Be sure to fully explain all sections of the methodology in detail.


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Narrative Work Program

Coordination of Services

Applicants must explain how this program will collaborate with established agencies and programs in the community that serve the target population, i.e., how the applicant will avoid service duplication, how referrals will be obtained and shared, etc.


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Narrative Work Program

Budget Justification

  • Justify each individual budget line item and provide a clear explanation of the need and purpose of each item.

  • An explanation of each budget item must be included for consideration of funding.

  • Providing the cost basis is not considered justification.


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Narrative Work Program

Non-Supplantation Statement

  • Applicants must address the issue of supplanting as it pertains to this grant.

  • Supplanting applies to public, governmental agencies, and non-profit agencies. If you are requesting funds for existing costs not covered through Title II, please address in detailhow using Title II funds for these costs would not constitute supplanting.


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Narrative Work Program

Performance Based Measures – Program Evaluation

The performance based measures must be identified in this section. Include a description of the data collection

and analysis procedures.

Be sure to tie these measures to the goals and activities for your model program.


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Narrative Work Program

Program Sustainability

Applicants must provide narrative information on his/her history of sustaining any Title II grant-funded program previously received from the Department of Public Safety.

Additionally, using a table format, applicants must list grants received from the Department or other funding sources and provide details for each program, including the last year the funs were received, and the project was or is currently being sustained.

Applicants must also explain what steps may be taken to sustain this program after the three-year cycle of the grant. A detailed and explicit plan must be included.




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Check Payee

Information




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Certified Assurances Form

Signatures on this form certify that the applicant will comply with the requirements of the Title II Grant Program


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Federal Standard Assurances

Be sure to read these guidelines since the signature on this application certifies that the applicant will comply with these federal requirements.



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Additional Supporting Documentation

Model Program Source Information

Applicants must provide a photocopied or printed description of the model program upon which the proposal is based.

The description must:

Identify which federal agency or other institution has evaluated the model,

and provide a brief overview of the program which includes an explanation of the program’s activities, target population, and success rate.


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Additional Supporting Documentation

Other Documentation

If funding is requested for personnel, applicants must include copies of job descriptions and resumes for each staff, if known, at the time of application.

If funding is requested for contractual services, applicants shall include a copy of the proposed contract agreement(s) for each service and a resume or curriculum vitae for the proposed contractor, if known, at the time of application.


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Additional Supporting Documentation

Memoranda of Understanding (MOUs)

MOUs must be obtained from each agency identified in the Methodology and Coordination of Servicessections as collaborating participants in the proposal.


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Additional Supporting Documentation

The applicant must include at least two letters of support. Letters of support must be current and cannot be from a proposed contractor or individual currently employed with the applicant agency or a partnering agency.

Letters of Support

Letters of support should be obtained from individuals familiar with the applicant and his/her history of providing quality services similar to those proposed. Letters that arrive separately from his/her corresponding application will not be accepted.


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Additional Supporting Documentation

Financial and Organizational Information

  • Current Copy of 501(c)(3) certification (if applicable)

  • List of Board of Directors with contact information for each (if applicable)

  • Organizational Chart (If your service delivery strategy includes multiple agencies, please provide an organizational chart for each partnering agency.)



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When Submitting the Application…

  • Mark the “ORIGINAL” application in the upper right-hand corner of the Application Summary Form

  • Submit only those forms requested. Do not include any instructions or guidelines provided in the application packet with your application. Cover pages are not necessary.

  • Applicants MUST use the forms provided by the Department of Public Safety.

  • Include any statistics, data, and highlights of your project within the narrative where it best applies. It is not necessary to attach appendices of such information.

  • Staple the application in the upper left-hand corner if able.

  • All requested signatures in the application must be original. Stamped or faxed signatures will not be accepted.

  • All applications must be signed by the proper individuals. Failure to secure proper signatures could result in an invalid application.


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Application Due Date

  • Applications must be postmarked or delivered by:

    June 30, 2010

  • Applicants will not be contacted if an item is missing from the application or if a component is technically incorrect.

  • It is strongly recommended that applicants use the United States Postal Service or a traceable shipping service that guarantees a delivery date to ensure that applications arrive promptly.


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Submission Instructions

Submit One original application and five (5) copies. A total of six (6) must be submitted.

Applications must be stapled or clipped together in the upper left hand corner.

Do not place applications in folders.


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Applications May Be Mailed or Delivered To:

Juvenile Justice Unit

Missouri Department of Public Safety

Office of the Director

Truman State Office Building, Room 870

301 W. High St.

PO Box 749

Jefferson City, MO 65102-0749

Please write “2010 Title II Grant Application” on the lower left-hand corner of the envelope.

FAXED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED


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Grant Application Checklist

Applicants are STRONGLY encouraged use the grant application checklist to make sure all necessary documents are included and that grant instructions have been followed.

Do not submit the checklist, the instructions, or Department of Public Safety Financial and Administrative Guidelines with the application.



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Application Review and Award Process

The Department of Public Safety will utilize a two-part process for reviewing 2010 Title II applications:

  • All applications received or postmarked by June 30, 2010, will first be scored for technical merit by Department staff.

  • Applications will then be provided to a review panel for further scoring and funding recommendations.


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Technical Merit Scoring

Examples of how technical merit points will be deducted

include but are not limited to:

  • Arithmetic or computational errors

  • Incorrect rounding of mathematical figures

  • Incorrect official signatures, such as project director signing as Authorized Official, etc.

  • Incorrect or incomplete use of, or failure to use performance based measures approved and required by OJJDP and the state of Missouri 

If an applicant fails to complete a section or component of his/her application, the application will be considered incomplete and may not be scored by the review panel.


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Review Panel Scoring

2010 Title II review panelists will utilize scoring guides for

evaluating applications. Listed below is a description of point

values assigned to the 2010 Title II Application.

2nd Year Application Point Values

  • Applicant Description…………………………. 5 pts.

  • Experience and Reliability….………………… 10 pts.

  • Assessment of Need…………………………… 10 pts.

  • Program Goal and Supporting Activities…….. 10 pts.

  • Methodology…………………………………... 25 pts.

  • Budget Justification…………………………... 10 pts.

  • Non-Supplanting Information.......................... 5 pts.

  • Coordination of Services……………………… 5 pts.

  • Performance Based Measurement……………. 5 pts.

  • History of Sustaining Programming………….. 5 pts.

  • Technical Merit (Dept. Staff Scored) ……….. 10 pts.

The Missouri Department of Public Safety reserves the right to reject any proposal with a score of 70 or less.


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Award Decision Process

The review panel’s recommendations for funding will be presented to the Missouri Juvenile Justice Advisory Group and the Director of the Department of Public Safety for final approval. Subsequently, the Director will issue Notice of Award documents to approved programs. Notice of Awards will be mailed no later than September 1, 2010. Applicants not receiving an award will be notified by September 1, 2010.

No award information will be given out by

telephone or email.


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Contractual Agreement and Contract Period

If approved, the Application and Award of Contract form will serve as a contractual agreement between the Department of Public Safety and the applicant.

The contract period for approved proposals is:

October 1, 2010

through

September 30, 2011


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Technical Assistance

  • Responses to inquiries regarding allowable budgetary items or eligible programmatic activities will be accepted and responded to by e-mail only.

  • Department staff will not review any part of an application prior to its official submission. This includes providing verbal feedback on narrative work or a critique of research or methodology.


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Questions?

Thank you!


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