2010 Title II (Formula Grant). APPLICATION WORKSHOP. Department of Public Safety Staff. Sandy Rempe , Program Manager 573-751-2771 [email protected] Vicky Scott, Program Specialist 573-526-2179 [email protected] Nancy Capps , Program Representative
Sandy Rempe, Program Manager
573-751-2771 [email protected]
Vicky Scott, Program Specialist
573-526-2179 [email protected]
Nancy Capps, Program Representative
573-522-4094 [email protected]
Chris Yeager, Compliance Monitor
573-526-1931 [email protected]
Patsy Higgins, Administrative Assistant
573-526-2419 [email protected]
Since 1974, the Office of Juvenile Justice and Delinquency Prevention (OJJDP) has been authorized to administer the Formula Grants program to support state and local delinquency prevention and intervention efforts and juvenile justice system improvements.
The program is authorized under Title II, Part B, Section 222, of the Juvenile Justice and Delinquency Prevention (JJDP) Act of 1974, as amended (Public Law 93-415, 42 U.S.C. 5601 et seq.)
The Missouri Department of Public Safety is the state agency designated by the Governor and approved by the Administrator of the Office of Juvenile Justice and Delinquency Prevention to prepare and implement Missouri’s three-year juvenile justice and delinquency prevention plan, and to administer the Title II Formula Grant Program in conjunction with that three-year plan.
To be eligible to receive Title II funding,
2. Establish a State Advisory Group;
The Missouri Juvenile Justice Advisory Group (JJAG) members are appointed by the governor to advise the department on juvenile justice policy direction and to participate in the administration of the Title II Program and other JJDPA grant programs.
3. Commit to achieve and maintain compliance with the four core requirements of the JJDP Act.
JJDP Act Four Core Requirements:
There are certain restrictions that apply to funding faith-based organizations. If you feel this applies to your agency, please refer to your Title II Application Packet.
To be eligible to receive Title II funds, applicants must be an operating public or nonprofit agency or a combination of such organizations. Juvenile and family courts, law enforcement agencies, local units of government, churches, schools, and public youth service agencies or organizations with appropriate experience, expertise, and service capacity are eligible applicants for funding.
Youth under the age of 17 may be served.
If a youth is a ward of a juvenile or family court at the time of his/her 17th birthday, he/she may continue to receive services until the youth is released from the court’s jurisdiction or until he/she reaches age 21, whichever occurs first.
No in-kind or hard cash match is required to receive Title II Formula Grant funds.
Individual agencies may apply for a minimum of $20,000 and a maximum of $55,000.
Federal funds cannot be used to supplant (take the place of) state, local, or other non-federal funds.
Public, governmental, and non-profit agencies may not receive Title II funds to supplant existing funds that are presently being used to provide the same services to juveniles. Title II funds are intended to start new programs or to expand/enhance existing programs.
Federal funds cannot be utilized to cover existing costs.
Travel of federal employees
Real property acquisition
Indirect costs of conferences, symposia, and workshops including entertainment, sports, visas, passport charges, tips, bar charges, beverages, personal telephone calls, or laundry charges
Bonuses or commissions
Cost of fundraising, including staff time when salary is paid from the Title II Formula Grant Program
Compensation of federal employees
Construction or purchase of buildings
Firearms or service weapons for law enforcement personnelUnallowable Costs
Proposals must include the use of model programs, promising practices, and/or best practices when working with at-risk, abused/neglected, or delinquent youth.
Effective practices and methodology for working with such populations have been identified by numerous scholarly journals and federal, state, and national child advocacy organizations.
Applicants must use the highest degree of fidelity (conformity) in the implementation of the components of the model programs, promising practices, and/or best practices.
In other words, applicants are expected to utilize ALL components of the model programs, promising practices, and/or best practices.
Applicants must provide the following:
Applicants must develop an Local Application Review Committee consisting of, but not limited to, one program staff, two youth members, and two parents.
The purpose of the Local Application Review Committee is to collaborate with youth and parents and to receive feedback on services being planned or provided.
At a minimum, the Local Application Review Committee is required to meet at the following times:
Applicants must submit the Local Application Review Committee form included in the application. For confidentiality purposes, initials may be used if necessary. Applicants are asked to provide a brief summary of the meeting.
Assuming the Title II Formula Grant Program continues to receive Congressional appropriations, and Missouri remains in compliance with the JJDP Act, the department will be able to offer a third year of funding to applicants currently applying for second year funding.
During the application process for second and third year funding, priority will be given to programs that are requesting continuation funding from the previous year and have documented an ability to achieve his/her objective and comply with administrative guidelines.
New programs that are awarded funding in 2010 will be considered year two programs and will only be eligible to apply for one more year of funding.
The eligible purpose areas are:
Alternatives to Detention
Gender Specific Services
Applicants must choose one of these purpose areas.
Services provided to a juvenile offender as an alternative to detaining and/or confining said juvenile
Projects considered in this purpose area must be based on The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative.
Only local programs that have accepted the Juvenile Detention Alternatives Initiative may apply for funding to implement the model, implement alternatives to detention programs, and/or expand services that provide alternatives to detention.
Programs, research, or other initiatives to prevent or reduce the incidence of delinquent acts. Delinquency Prevention is directed to youth at-risk of becoming delinquent to prevent them from entering the juvenile justice system or to intervene with first-time and non-serious offenders to keep them out of the juvenile justice system.
Alcohol and Drug Therapy Education
Leadership and Youth Development
Wraparound/Case ManagementPurpose Area 9 - Delinquency Prevention
Projects considered in this purpose area include but are not limited to:
Services that address the needs of female offenders in the juvenile justice system
Projects considered in this application include, but are not limited to:
Juvenile Justice Intervention Services
Performance Based Measures are based upon logic models developed for each Title II Formula Grant Program purpose area. The Office of Juvenile Justice and Delinquency Prevention has mandated the use of these measures by states and his/her subgrantees.
Applicants must provide data for the mandatory output and outcome measures. Additionally, at least two output measures and two outcome measures, which are listed in Appendix A of the application must be chosen.
Alternatives to Detention:
1) Number of program youth served,
1) Number and percent of program youth who offend or re-offend (short term);
2) Number and percent of program youth who offend or re-offend (long term);
3) Number and percent of program youth completing program requirements
1) Number of program youth served
1) Number and percent of program youth completing program requirements
Gender Specific Services:
1) Number of program youth served,
1) Number and percent of program youth who offend or re-offend (short term)
2) Number and percent of program youth who offend or re-offend (long term)
3)Number and percent of program youth completing program requirements
The Title II Application can be found at www.dps.mo.gov
Click on “Juvenile Services Program”, then click on “Title II”.
2010: Maximum mileage reimbursement is .37¢ per mile or at the agency rate, whichever is lower
Do not include registration fees
for conferences on the travel page. Registration fees are considered to be an operational expense and must be listed on the Supplies/Operations budget page.
Please refer to the Missouri Department of Public Safety Financial and Administrative Guideline Manual for contract requirements.
Experience and Reliability
Statement of the Problem
This section you must address the need for grant funds and the proposed project. Define the problem that you will be attempting to impact with this proposed project. This section provides applicants the opportunity to demonstrate why the proposal should be funded. Use local data and other sources of information to define and describe the problem.
Program Goal and Supporting Activities
This section requires applicants to state the single, overall goal and the objectives (supporting activities) that will be implemented in order to support and achieve that goal. A goal is a broad-based statement that reflects an overall end result you are trying to attain. A goal must be clearly stated, realistic, and achievable. A project will usually have one broad based goal. Refer to the Performance Based Measures when developing the Goals and Objectives.
Example of a Goal:
To reduce the number of juvenile offenses committed within the city of ABC.
Example of Supporting Activities:
Considered the “who, what, when, where, and how” portion of the proposal. Applicants should clearly explain:
Coordination of Services
Applicants must explain how this program will collaborate with established agencies and programs in the community that serve the target population, i.e., how the applicant will avoid service duplication, how referrals will be obtained and shared, etc.
Performance Based Measures – Program Evaluation
The performance based measures must be identified in this section. Include a description of the data collection
and analysis procedures.
Be sure to tie these measures to the goals and activities for your model program.
Applicants must provide narrative information on his/her history of sustaining any Title II grant-funded program previously received from the Department of Public Safety.
Additionally, using a table format, applicants must list grants received from the Department or other funding sources and provide details for each program, including the last year the funs were received, and the project was or is currently being sustained.
Applicants must also explain what steps may be taken to sustain this program after the three-year cycle of the grant. A detailed and explicit plan must be included.
Signatures on this form certify that the applicant will comply with the requirements of the Title II Grant Program
Be sure to read these guidelines since the signature on this application certifies that the applicant will comply with these federal requirements.
Model Program Source Information
Applicants must provide a photocopied or printed description of the model program upon which the proposal is based.
The description must:
Identify which federal agency or other institution has evaluated the model,
and provide a brief overview of the program which includes an explanation of the program’s activities, target population, and success rate.
If funding is requested for personnel, applicants must include copies of job descriptions and resumes for each staff, if known, at the time of application.
If funding is requested for contractual services, applicants shall include a copy of the proposed contract agreement(s) for each service and a resume or curriculum vitae for the proposed contractor, if known, at the time of application.
Memoranda of Understanding (MOUs)
MOUs must be obtained from each agency identified in the Methodology and Coordination of Servicessections as collaborating participants in the proposal.
The applicant must include at least two letters of support. Letters of support must be current and cannot be from a proposed contractor or individual currently employed with the applicant agency or a partnering agency.
Letters of Support
Letters of support should be obtained from individuals familiar with the applicant and his/her history of providing quality services similar to those proposed. Letters that arrive separately from his/her corresponding application will not be accepted.
Financial and Organizational Information
June 30, 2010
Submit One original application and five (5) copies. A total of six (6) must be submitted.
Applications must be stapled or clipped together in the upper left hand corner.
Do not place applications in folders.
Juvenile Justice Unit
Missouri Department of Public Safety
Office of the Director
Truman State Office Building, Room 870
301 W. High St.
PO Box 749
Jefferson City, MO 65102-0749
Please write “2010 Title II Grant Application” on the lower left-hand corner of the envelope.
FAXED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED
Applicants are STRONGLY encouraged use the grant application checklist to make sure all necessary documents are included and that grant instructions have been followed.
Do not submit the checklist, the instructions, or Department of Public Safety Financial and Administrative Guidelines with the application.
The Department of Public Safety will utilize a two-part process for reviewing 2010 Title II applications:
Examples of how technical merit points will be deducted
include but are not limited to:
If an applicant fails to complete a section or component of his/her application, the application will be considered incomplete and may not be scored by the review panel.
2010 Title II review panelists will utilize scoring guides for
evaluating applications. Listed below is a description of point
values assigned to the 2010 Title II Application.
2nd Year Application Point Values
The Missouri Department of Public Safety reserves the right to reject any proposal with a score of 70 or less.
The review panel’s recommendations for funding will be presented to the Missouri Juvenile Justice Advisory Group and the Director of the Department of Public Safety for final approval. Subsequently, the Director will issue Notice of Award documents to approved programs. Notice of Awards will be mailed no later than September 1, 2010. Applicants not receiving an award will be notified by September 1, 2010.
No award information will be given out by
telephone or email.
If approved, the Application and Award of Contract form will serve as a contractual agreement between the Department of Public Safety and the applicant.
The contract period for approved proposals is:
October 1, 2010
September 30, 2011