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E-books at CUNY. LACUNY Cataloguing Roundtable November 5, 2009. Overview. Questions to ask before buying Vendor issues Reviewing records MarcEdit demonstration Submitting a load request Removing records from the system. Questions to ask before buying.

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e books at cuny

E-books at CUNY

LACUNY Cataloguing Roundtable

November 5, 2009

  • Questions to ask before buying
  • Vendor issues
  • Reviewing records
  • MarcEdit demonstration
  • Submitting a load request
  • Removing records from the system
questions to ask before buying
Questions to ask before buying
  • Is this a subscription or purchase?
  • Will the vendor provide valid MARC records?
  • Do the records contain unique ID numbers, preferably in the 035 field?
  • What is the total size of the record load?
  • Will there be future updates or deletions?
  • Is the vendor website OpenURL compliant?
  • Do I want these records added to OCLC?
cataloguing overview vendors
Cataloguing overview: vendors
  • Provider neutral records for e-books
    • Vendor neutral records to appear in OCLC
    • Add URL’s and vendor information locally
  • Check the wiki for known problems with vendor-supplied records
    • http://cunycataloging.pbworks.com/Ebook-Cataloging-Known-%22Problems%22
cataloguing overview ldr 06
Cataloguing overview: LDR/06
  • Position 6 = File type
    • “a” = language materials
      • Nonmanuscript language material, microforms of nonmanuscript language material and essentially textual electronic resources.
    • “m”= electronic resources
      • Use code “m” only for these general classes of electronic resources: computer software, numeric data, computer-oriented multimedia and online systems or services.
  • This revised definition stipulates that catalogers code electronic resources for the significant aspects of their content, as opposed to their carrier
    • Example: Serials Solutions’ records are incorrectly coded as \'computer files\' in the leader
cataloguing overview ldr 07
Cataloguing overview: LDR/07
  • The Leader/06 determines which 008 code (Fixed-length data elements - General information) is used and the appropriateness and validity of other fixed data elements in a record.
  • Leader/07 (bibliographic level) indicates whether language materials are monographs or serials
cataloguing overview 006 field
Cataloguing overview: 006 field
  • 006/00 = Form of material
    • “m” = Computer file
  • 006/09 = Type of computer file
    • “d” = Document
cataloguing overview 007 field
Cataloguing overview: 007 field
  • 007/00 = Category of material
    • “c” = Computer file
  • 007/01 = Special material designation
    • “r” = Remote
cataloguing overview 856 field
Cataloguing overview: 856 field
  • Permanent URL resides in 856 $u
    • The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax
  • OLS recommends that libraries set up their local website and proxy configuration file to proxy the catalog
    • Replaces previous practice of appending local EZproxy prefix to the beginning of each URL
  • MarcBreaker
    • Breaks a MARC record into MarcEdit\'s mnemonic file format (*.mrc), the Library of Congress\'s MARCXML Schema, and Dublin Core
    • Use this function to move vendor records from *.mrc or *.dat formats into the *.mrk format used in the MarcEditor
  • MarcMaker
    • Make MarcEdit\'s mnemonic file format back into MARC (*.mrc) from the MARC Tools dialog and the MarcEditor.
    • Use this to convert completed and saved *.mrk files back into the *.mrc file format used in record loads
  • MarcEditor
    • Allows users to interact directly with their MARC records, use this function for viewing and editing
    • The file types *.mrk and *.mrk8 are associated with the MarcEditor function
    • Editing functions include:
      • Get field counts
      • Add and delete fields
      • Edit indicator data
      • Edit subfield data
      • Swap field data
      • Create and assign constant data
      • Validate MARC records
submitting a load request
Submitting a load request
  • Send in an e-book form
    • Collection codes
    • Public notes
    • Location display
  • Load into training
  • Review
  • Load into production
removing records from aleph
Removing records from Aleph
  • Complete sets by system number range
  • Delete items by unique identifier
    • Need for identifier, preferably in the 035
    • OLS will centrally delete from Aleph only in batches of 50+ records
  • OLS ebook page
    • http://ols.cuny.edu/ebooks/
  • Cataloging electronic resources: OCLC-MARC coding guidelines
    • http://www.oclc.org/us/en/support/documentation/worldcat/cataloging/electronicresources/default.htm
  • OCLC bibliographic formats: fixed fields
    • http://www.oclc.org/us/en/bibformats/en/fixedfield/type.shtm
  • Use of fixed fields in CONSER records
    • http://www.loc.gov/acq/conser/ffuse.html
  • MarcEdit
    • http://people.oregonstate.edu/~reeset/marcedit/html/index.php
    • http://cunycataloging.pbworks.com/browse/#view=ViewFolder&param=MARCEdit