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CPD Outcome Measurement Framework Brief Overview

CPD Outcome Measurement Framework Brief Overview. U. S. Department of Housing and Urban Development Office of Community Planning and Development. Background Information. What is Performance Measurement?. Performance measurement is a program management tool It is ……

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CPD Outcome Measurement Framework Brief Overview

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  1. CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development Office of Community Planning and Development

  2. Background Information

  3. What is Performance Measurement? • Performance measurement is a program management tool • It is …… an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. Page 3

  4. Why is Performance Measurement Important? • Federal Agencies • Now a requirement for federal programs • Performance is a key consideration in program funding decisions • Demonstrating program results to decision-makers & public Page 4

  5. Why is Performance Measurement Important? • State and Local Grantees • Enables HUD and grantees capture program accomplishments • Helps enhance program capacity and results • Builds public confidence/support in programs Page 5

  6. Development of CPD’s Outcome Framework • HUD needed a tool to capture data on program outcomes from grantees • Working Group formed that included: • A diverse group of grantees • Community development organizations • HUD • Office of Management & Budget (OMB) • Goals: • Collect data on program outcomes that can be reported nationally • Minimize the reporting burden on grantees Page 6

  7. Timeline for Implementation of the Framework • Current IDIS with outcome fields • Data entry now encouraged • Required implementation for all activities • October 1, 2006 • Any open activity not just new Page 7

  8. Highlights of the System • Common performance measures that apply to all four HUD CPD formula programs • Outcome measures are driven by local intent • Indicators that use data commonly collected by grantees • Data collected will enable HUD to “roll up” results to national level Page 8

  9. Using the System – Key Actions • For each activity that a grantee plans and funds: • Determine the goal of the activity based on local intent • Identify one objective and one outcome for each activity in Con Plan submissions (e.g., next Annual Action Plan) • Indicate the objective and outcome in IDIS when setting up an activity • Report on applicable indicators in IDIS/CAPER/PER Page 9

  10. Objectives • Three Objectives: • Creating Suitable Living Environments • Providing Decent Affordable Housing • Creating Economic Opportunities • Reflect the statutory purposes of the four programs • Tie directly to HUD’s 3 to 5 Year Plan Page 10

  11. Outcomes • Three Outcomes: • Availability/Accessibility • Affordability • Sustainability • To determine the most appropriate outcome for an activity, ask: “What type of change or result am I seeking?” Page 11

  12. Outcome2: Affordability Outcome 3: Sustainability Outcome 1: Availability/Accessibility Accessibilityfor the purpose of creating Suitable Living Environments Affordability for the purpose of creating Suitable Living Environments Sustainability for the purpose of creating Suitable Living Environments Objective #1 Suitable Living Environment Accessibilityfor the purpose of providing Decent Housing Affordability for the purpose of providing Decent Housing Sustainability for the purpose of providing Decent Housing Objective#2 Decent Housing Accessibilityfor the purpose of creating Economic Opportunities Affordability for the purpose of creating Economic Opportunities Sustainability for the purpose of creating Economic Opportunities Objective #3 Economic Opportunity Outcome Statements Linking Objectives & Outcomes - Outcome Statements Page 12

  13. Indicators • Common Indicators (4) • Generally apply to all activities • Grantees only report data items that are currently required • Specific Indicators • Applicable indicators determined by type of activity • 18 categories of indicators, many with several data items • Report on all data items relevant to the specific activity performed Page 13

  14. Common Indicators • Amount of money leveraged • Number of persons, households, businesses, units or beds assisted • Income levels of persons or households • 30, 50, 60, or 80 percent of AMI (only levels currently required) • Race, ethnicity, and disability data for activities that currently report these data Page 14

  15. Implication for Grantees • Outcome framework may affect grantee: • Program design and planning, including the Con Plan • Activity/project selection process • Project data collection • IDIS data entry • Reporting to HUD Page 15

  16. Consolidated Plan & Annual Action Plan -- Timing • FY06 • All plans (3 to 5 Year Plan or Action Plan) submitted after March 13, 2006 must include outcome category for activities • FY07 • Must include outcome measures in all action plans • Must include outcomes in any new 3 to 5 year plan • If existing 3 to 5 year plan, must amend plan to include outcome measures Page 16

  17. Options for Incorporating Outcome Measures in Existing Con Plans • Two possible approaches: • Incorporate into narrative and/or existing tables OR • Redo tables using new HUD templates • Not a substantial amendment Page 17

  18. Data Collection & IDIS • IDIS will sort by activity and national objective • Suggest creating data collection forms that track performance by funded activity types • Need to determine who/how/when IDIS data entered • Some activities at set-up • Some activities at completion • Some activities incrementally until completion • Develop IDIS data entry approach to ensure accuracy of data entry • Develop recordkeeping system to track & document project status • Grantees still required to submit CAPER/PER • Will need to report on accomplishments as well as all other required information Page 18

  19. Mixed Financing and Reporting • Mixed CPD and non-CPD financing projects: • Enter outcome data for entire activity not just portion or units funded with CPD $$ • Not done as pro-rata calculation • Example: CDBG ½ of the cost of a counseling program • Count all counseled persons • Outcome framework also applies even if CPD only in one phase • Example: HOPWA funds for land acquisition and private funds for construction of units • Count all units Page 19

  20. Mixed Financing and HOME • HOME continues to report all units and HOME units • Count of total units in projects • Details and demographic data on HOME-assisted units • Framework indicator data on HOME-assisted units Page 20

  21. Housing Activities

  22. Reporting on Homebuyer Activities • Grantees must report certain data on homebuyer housing activities • Activities that involve direct financial assistance to homebuyers • Activities that involve the development of homebuyer units • Short-term mortgage assistance for homeowners provided through HOPWA is reported using measures similar to TBRA Page 22

  23. Direct Homebuyer Assistance Reporting • Grantees are required to report on the following information: • Number of homebuyer households receiving assistance • Number of those served who are first-time homebuyers • Of first-time homebuyers, the number of households receiving housing counseling • For HOME, the number of households coming from public housing or received rental assistance • Number of households receiving downpayment assistance and/or closing cost assistance Page 23

  24. Homebuyer Development Reporting • Grantees are required to report on the following information: • Total number of housing units completed in the project • Number of units that are available for purchase only by households below 80% of AMI • Number of years that affordability restrictions apply (if applicable) • Number of units meeting Energy Star standards • Number of units meeting Section 504 accessibility standards • Number of units occupied by households previously living in subsidized housing Page 24

  25. Homebuyer Development Reporting (cont) • Additional measures apply to units designated as affordable: • Number of occupied by elderly households Page 25

  26. Rental Housing Reporting • For all rental housing activities: • Total number of units in the activity • Number of affordable units • Total number of units meeting Energy Star standards • Total number of units meeting Section 504 accessibility standards Page 26

  27. Rental Housing Reporting (cont) • For rental units designated as affordable: • Number of years that affordability restrictions apply • Number of assisted units occupied by elderly households • Number of units subsidized with project-based rental assistance • Number of units designated for persons with HIV/AIDS • Number of units of permanent housing designated for homeless persons and families Page 27

  28. Rental Housing Reporting (cont) • For rental rehabilitation and conversion of non-residential buildings: • Number of units created through conversion of non-residential buildings to residential buildings • Number of units brought from substandard condition to standard condition • Number of units brought into compliance with the lead safe housing rule Page 28

  29. Homeowner Rehabilitation Reporting • Grantees are required to report on the following information: • Number of units occupied by elderly households • Number of units brought from substandard to standard condition • Number of units meeting Energy Star standards • Number of units brought into compliance with the lead safe housing rule • Number of units made accessible (compliant with Section 504 for persons with disabilities) Page 29

  30. TBRA/STA Reporting • Grantees are required to report the following information: • Total number of households receiving assistance • Number of households receiving short-term rental assistance (less than 12 months) • Number of homeless households receiving assistance • Of those, the number of chronically homeless households Page 30

  31. Community Development Activities

  32. Economic Development Reporting • Grantees must report certain data on E.D. activities • Reporting not necessarily tied to objective & outcome chosen • Instead, based on: • Use of Job Creation/Retention National Objectiveand • Whether businesses assisted under certain IDIS Matrix Codes Page 32

  33. Jobs Reporting • E.D. activities that use the LMI jobs national objective must report on: • For job creation: • Total no. of jobs created in the program year • No. of jobs with employer sponsored health care • No. of persons who were unemployed prior to taking job created • No. of jobs by EDA job classifications Page 33

  34. Jobs Reporting (cont) • For job retention: • Total no. of jobs retained in the program year • No. of jobs with employer sponsored health care • No. of jobs by EDA job classifications Page 34

  35. Businesses Assisted Reporting • Applies to the following E.D. activities: • Commercial or industrial improvements by a grantee or nonprofit (IDIS Matrix Codes 17A-D) • Rehab of a publicly- or privately-owned commercial or industrial buildings (IDIS Matrix Code 14E) • Direct E.D. assistance to private, for-profit companies (IDIS Matrix Codes 18A-C) Page 35

  36. Businesses Assisted Reporting • If one of the previously listed activities, collect: • Total no. of businesses assisted • No. of new businesses assisted • No. of existing businesses assisted incl: • No. of businesses expanding • No. of business relocations • No. of businesses with commercial façade or business building rehab Page 36

  37. Businesses Assisted Reporting • Data collection (cont): • No. of businesses that provide goods/services to meet needs of a service area/neighborhood/ community • DUNS no. for each business assisted Page 37

  38. Reporting on Public Facility & Improvement Activities • Data Required • Number of persons assisted with new access to a facility or infrastructure benefit • Number of persons assisted with improved access to a facility or infrastructure benefit • Where the public facility or infrastructure activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard facility or infrastructure Page 38

  39. Reporting on Public Service Activities • Data Required • Number of persons assisted with new access to a service (or continued if refunding) • Number of persons assisted with improved access to a service (or continued if refunding) • Where the public service activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard service (or no longer continue to if refunding same activity) Page 39

  40. Geographic Concentration • Grantees may concentrate resources in in a specific geographic area for the purpose of revitalizing the area and/or demonstrating results • May be comprehensive in nature with variety of activities • May involve variety of sources of funds Page 40

  41. Reporting on Target Areas • When setting up an activity, indicate if the activity is part of an effort in an identified geographic area: • CDBG Strategy Area (HUD approved) • NRSA for entitlements • CRSA for states • Local Target Area (locally designated) • Community Development Financial Institution (CDFI) Target Area (CDBG only) • Presidentially-Declared Major Disaster Area • Historic Preservation Area • Brownfield Redevelopment Area (CDBG only) • Colonia Page 41

  42. Homeless Housing Activities

  43. ESG-Funded Emergency Shelter • Grantees providing emergency shelter are required to report the total number of adults and children served. • Should be an actual unduplicated count, not an estimate or point-in-time count. Page 43

  44. ESG-Funded Emergency Shelter • Grantees must also report: • The number of households served by household type. • The number of persons served by special need category. • The number of persons served by facility type. • The number of persons served by race and ethnicity. Page 44

  45. ESG-Funded Homeless Prevention • Grantees providing homeless prevention services must report: • The total number of adults and children served on an annual basis (reported under Non-Residential Services) • The number of persons served by race and ethnicity. Page 45

  46. ESG-Funded Essential Services • Grantees providing essential services to homeless persons not residing in a shelter are required to report: • The total number of adults and children served on an annual basis (reported under Non-Residential Services) • The number of persons served by race and ethnicity. Page 46

  47. CDBG-Funded Shelter • Under the CDBG program, emergency shelter is considered a public facility. • Grantees using funds for shelter development must report the number of beds created. • Grantees using funds for shelter operations must report the number of persons assisted, broken down by: • Number of persons with new access. • Number of persons with improved access. • Number of persons served by a facility that is no longer substandard. Page 47

  48. CDBG-Funded Services • Under CDBG, supportive services are considered “public services.” • Grantees providing public services must report the total number of persons assisted, broken down by: • Number of persons who have new access to the service or benefit. • Number of persons who have improved access to the service or benefit. • Number of persons that receive a service or benefit that is no longer substandard. Page 48

  49. CDBG-Funded Prevention • Grantees must report the number of persons assisted for the year, broken down by: • The number receiving emergency financial assistance; and • The number receiving emergency legal assistance. Page 49

  50. Housing for Persons with AIDS Activities

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