Capital Improvements Programs (CIP). What is a Capital Improvements Program? “A multi-year schedule of public physical improvements.” Rolling 5-6 year plan Outlines revenues and expenditures for approved capital projects over this period
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What are Capital Projects?
Excerpts from Tallahassee’sCapital Improvements Program (CIP)
Effective CP Selection Processes
Accounting Methods for Selecting Projects
The Importance of Criteria
Dayton’s Capital Allocation Process
The capital projects review process should require the following of the sponsoring department and the reviewing agency/council:
1) Reviewing Agency should
2) Sponsoring Department should be responsible for
The Comprehensive Plan
Goals, Objectives for City/County
The “Big Picture” Planning Document
(Year 1, CIP)
The Annual Budget
The Ideal Relationship Between Documents
In this model, the CIP process is largely unrelated to and
unaffected by the Comprehensive Plan. Investments in
infrastructure happen with little regard to the long-term
vision of the community.
The Current Comp Planning Model
At best, a tenuous
CIP and Comp Plan
In this model, the choice of infrastructure investments is based
upon the long-term vision outlined in the Comprehensive Plan.
The Comprehensive Plan, therefore, is “implemented” through
two complementary means; 1) the regulatory process (land use regs)
and 2) investments in infrastructure systems
The Desired Comp Planning Model
The CIP Process in Tallahassee
Mid-October: Capital Budget Instructions mailed out to departments, including information on revenue availability, target goals, and the 5 year financial plan.
Mid-December: Project Requests due for review. (Reviewed by mid-January)-Projects reviewed by Engineering Dept for cost feasibility, scheduling.-Planning and GM review project for concurrency and impact/relation to the Comp Plan. Planning ranks projects based upon these considerations.-Public Works reviews projects for workload capacity and coordination issues.
Late Winter/Early Spring: Selection of OBP Project ListOffice of Budget and Policy (OBP) considers 1) rankings from Planning Department, 2) target goals from City Commission, 3) the five year financial plan, and 4) their own evaluation of projects to develop a priority project list.
Late Spring/Early Summer: Executive Team meets with OBP and department staffs to discuss each department’s original project list and OBP’s recommendations. The City Manager then makes CIP recommendations.
June/July: Public meetings on the proposed budget.
September: The Operating and Capital Budgets are approved by the City Commission and they become effective October 1.
Ongoing: OBP monitors each project through status reports that are submitted for each project in March and September of each year.
The CIPComp Plan Linkage in Tallahassee
During FY98, the OBP developed a method to ensure that a clearer linkage between the capital budget and the City’s various planning processes (specifically the City’s comprehensive plan) exists. Under the new approach:
1) Priority status should be given to those projects that assist the City in furthering and achieving the goals and objectives set forth in the comprehensive plan.
2) Funding priorities should be given to those projects that address deficiency levels of services as identified in the comprehensive plan as well as those intended at maintaining existing levels of service.
Beginning with the FY99 budget, the Planning Department began reviewing project requests to determine how each project furthers the intent of the comprehensive plan. The Planning Department ranks projects that should receive priority status. Information provided by the Planning Department is utilized as one of the criteria in the overall ranking of project requests.
“The main purpose of creating this linkage is to make the comprehensive plan the guiding force behind the CIP.”
--The City of Tallahassee’s FY2002 Capital Budget