Getting Grant Funding & Getting the Most Out of It: A Three-part Workshop Series for Graduate Students. How to Write a Grant Budget Wednesday, October 12, 2011. Office of Research Development & Assessment (RD&A):
Howto Write a Grant Budget
Wednesday, October 12, 2011
Responsible for providing assistance to enhance the competitiveness of researchers, dissemination of research related communications & for conducting assessment of the research infrastructure.
Office of Sponsored Programs (OSP):
Responsible for all pre-award activities (e.g., proposal preparation, review & endorsement, contract negotiation & approval, establishment of funded awards, etc.)
Office of Grants Management (OGM):
Responsible for all post-award activities (e.g., review and approval of expenditures to ensure sponsor terms/conditions are met, financial reporting to sponsors, etc.)
Office of Research Compliance (ORC):
Responsible for providing administrative & regulatory support for the federally mandated committees that review research involving humans, animal, and recombinant DNA.
Office of Technology Licensing and Industry Relations (OTLIR):
Responsible for identifying and assessing the commercial potential of new technologies and disclosures, and seek protections for intellectual properties generated at SBU.
OVPR Website: http://www.stonybrook.edu/research/
- Reflect your project timeline (e.g., equipment needed in Yr.1 only, data analysis costs in final year only, etc.).
Office of Management & Budget (OMB)
Establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions.
Office of Management & Budget (OMB)
Sets forth standards for obtaining consistency and uniformity among federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations.
Request for Proposals (RFP), Request for Applications (RFA), Funding Opportunity Announcement (FOA), Program Announcement (PA) , Program Solicitation
Many terms, but whatever the name – READ, READ, READ!
Costs that can be identified specifically with a particular
project relatively easily with a high degree of accuracy.
(e.g., personnel effort)
Facilities & Administrative (F&A) Costs
aka Indirect Costs (IDC) or Overhead
Costs that the institution incurs for doing research but
cannot be identified readily and specifically with
a particular sponsored project.
Salaries & Wages:
1)Determine project personnel needed to carry out the proposed project (e.g., key personnel, postdocs, graduate students, technician, biostatistician, etc.)
2) Determine the level of effort required from each personnel.
3) Budget each person’s salary (base institutional salary @ xx% effort)…more on
Determine what kind of “employee” each project personnel is, then apply the
appropriate f.b. rate.
(for further info: http://www.stonybrook.edu/research/osp/fbrates.shtml)
Include name, project role, effort & brief description of
Albert Einstein, Principle Investigator (2 SM): Dr. Einstein will be responsible for the overall project management. He will also do xyz as proposed in specific aims 1, 3 and 5.
Include brief but clear explanation for each budget
Equipment: Funds are requested in Yr.1 to purchase a Leica Stereo Microscope (Model 123, $13,000) with accessories and a Perkin-Elmer 9600 PCR machine ($7,000). The microscope is required for……. The PCR machine will be used to……
Simple Budget without Personnel Costs
Graduate School Policy Manual:
Graduate Student Employment Limitations (see pgs.31)
Tuition costs charged to sponsored research (see pg. 35)
Div. of Laboratory Animal Resources (DLAR):
Responsible Conduct of Research & Scholarship:
Environmental Health & Safety:
School of Medicine – Research Core Facilities:
Research Development Associate
Office of the Vice President for Research
Research Development & Assessment