Use of technology in the office
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Use of Technology in the Office. Technology - Basics. Computers Desktop Server w/backup Laptop Wi-Fi Ethernet Cell Phones BlackBerry iPhone Windows Mobile G1 (Google). Basics - continued. Phone System VoIP Copier Printer Fax Video-Teleconferencing Equipment

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Technology basics l.jpg
Technology - Basics

  • Computers

    • Desktop

    • Server w/backup

    • Laptop

      • Wi-Fi

      • Ethernet

    • Cell Phones

      • BlackBerry

      • iPhone

      • Windows Mobile

      • G1 (Google)


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Basics - continued

  • Phone System

    • VoIP

  • Copier

  • Printer

  • Fax

    • Video-Teleconferencing Equipment

    • Classroom Inter-active Devices

  • All kinds of internet capabilities

    • Webinars, etc


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Technology - Networks

  • Local Area Network (LAN)

    • Intranet – Wired and Wireless

      • Shared Files

      • Data Bases

  • Wide Area Network (WAN)

    • Internet

      • Website

      • VPN – Virtual Private Network

        • Access to office files from anywhere with an internet connection


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Technology – Software Minimum:

  • Microsoft Office Suite

    • Word

    • Excel

    • PowerPoint

    • Publisher

    • Access

    • Outlook

  • Adobe Acrobat (Writer/Reader)

  • Accounting Software

  • Other…


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Software - Outlook

  • Email

    • Distribution list

    • “Email Etiquette”

    • Does the contractor have an email address for business and/or personal emails?

    • Directory?

  • BlackBerry – Windows Mobile – iPhone…


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Outlook - Calendar

  • Appointments - One time and Recurring

    • Reminder – Set for the amount of time necessary to get there!

    • Color coded - Categories?

  • Meeting Invitations!

    • Also - Put information in the body of the text of the invitation

    • Also - Follow-up with hard copy?

    • Also - Follow-up with phone call?

    • Reality - “There is No Let-up on Follow-up!”


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Outlook – Calendar continued

  • Shared!

    • Microsoft Exchange Server

      • On-site or hosted off-site service

    • Set permissions

    • Color Code Categories?

  • Public!

    • Website

    • Newsletter


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Technology - Classroom

  • Training/Seminars

    • Projection Equipment

      • DLP/LCD etc.

      • Electronic Whiteboard

      • Electronic Overhead Projectors through a computer

    • LCD/Plasma Flat Screen Monitors

    • Sound System

      • Fixed

      • Portable

    • Interactive Classroom Devices



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