RFP Q249893
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RFP Q249893. Presentation for Workflow Assessment. July 12, 2012. Objective – Workflow Assessment. Document Services and Solutions ( DSS ) is in the process of an RFP (Request for Proposal) for the Master Contract of the Fleet op printers/copiers on campuses.

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Presentation for workflow assessment

RFP Q249893

Presentation for Workflow Assessment

July 12, 2012

Objective workflow assessment

Objective – Workflow Assessment

Document Services and Solutions (DSS) is in the process of an RFP (Request for Proposal) for the Master Contract of the Fleet op printers/copiers on campuses.

DSShas preselected a list of vendors and the next step of this process, will be to request them to present a Workflow Assessment for the following areas:

Law School (Coral Gables campus)

Bascom Palmer (Medical campus)

UPrint (Campus wide service)

General plan

General Plan

Thursday, July 129:00 a.m. – 10:30 a.m. : Richter Library, meet in room 343 – Introduction and UPrint

10:30 a.m. - noon : Law School LibraryFriday, July 139:30 a.m. – 11:00 am - Bascom Palmer, Lobby



DSS will introduce you to each Area and to the staff who will be your contacts for this phase of the RFP.

You will have a site visit, coordinated by the Areas, and a questions and answers session at the end.

It will be the vendors responsibility to establish contact with each area for any additional information they need, to present a proposal for the Area.

The final Workflow Assessment should be ready to present by July 30, 2012

Uprint wireless networked student printing solution


Presentation for Workflow Assessment of Vendors - RFP Q249893 - July 12, 2012

UPrint: Wireless / Networked Student Printing Solution



Introduction to UPrint

Questions and Answers

Visit the Main Labs

Richter Library

Residence Halls

Law School

What is uprint

What is UPrint?

The Wireless and networked STUDENT PRINTING SOLUTION at the Coral Gables and RSMAS campuses.

"Green U" initiative to encourage responsible printing and copying.

Original goals of uprint

Original Goals of UPrint

  • Provide Wireless Printing

    • Students Print wireless on campus from their laptops

    • Campus and University wide solution

    • Green Initiative

      • Eliminate/reduce paper waste – unclaimed jobs/ lost jobs

      • Promote Duplex printing

  • Print Management

    • Monitor printing - understand trends/needs

    • Optimize printing infrastructure

    • Promote Added value: new services ( wireless, copying, color, scanning) – remote printing from smart devices.

What services does uprint currently offer

What services does UPrint currently offer?

Wireless printing on campus

Black & White printing / copying

Color printing/copying

Scanning to e - mail

Where is uprint available

Whereis UPrint available?

Coral Gables campus


School’s Computer Labs

Residence Hallsand University Village

University Center

RSMAS campus


B/W printers : 45

B/W MFPs 7

Color Printers 11

Color MFPs 33

Plotters 5

Current Fleet 101

Uprint allowance

UPrint Allowance

Registered students are assigned a yearly allowance to use the services.

If allowance is depleted, they have the option to add money to their account to print at special rates.

Currently using pharos uniprint 8 1 omegas and ricoh printers and mfps

UPrint is Powered by:

Currently using Pharos Uniprint 8.1, Omegas, and Ricoh printers and MFPs.

System architecture

System Architecture

How does uprint work

  • MFP/ Printer

  • Release Station

  • Swipe card / Authenticate

  • Query account

  • Select Jobs

  • Print / Copy / Scan








How Does UPrintWork?

Computer Workstations

Job Printed

Print Request

UPrint Database Server



Servers Service

Held in Queue

8 hours

Validate funds,

record transaction

GatewayCane Express

At the labs go to the printer of your choice and follow the prompts

At the labs: Go to the printer of your choice and follow the prompts


User friendly menu driven solution

You can Log-in by swiping your CaneCard

You can Log-in by Typing your Login ID and Password



Printing your print job

Printing your Print Job

From the List of print jobs under your user name

Select the right print job from the touch screen

Press Print


  • Your print job is printed and your account is charged

Presentation for workflow assessment

Print from your laptop




Presentation for workflow assessment



Estimated school year volume

EstimatedSchool Year Volume

  • 12 million pages printed

  • 1.6 million print jobs

  • 800 thousand color pages

  • 250 thousand copies

  • 7.6 million sheets of paper

Other related services

Other related Services

Guest Solution

(managemyID - Cbord)

Wide Format Solution

( “Dopey” print server)

Departmental Usage


The Miami Project

Presentation for workflow assessment


L. Franky - July 2012

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