Basic & Advanced Reporting in TIMSNT ** Part Two **. Example: Standard Reports on Run. If you press “Run Query” without making any changes, you get all runs for all schools. Leave the Output Device box marked “Screen” and run the Query. Output Report: Run Summary Displayed to Screen.
Standard filter shows only runs that are not deadhead (“-”) and not garage runs (“*”)
By deleting the existing filters, and adding a new one of your own, you can select only the runs you want
Route Time Line
Produces reports that contain information on the schools in your system. With these queries, you can examine bell times, grades and programs for schools, as well as school boundary and eligibility information.
All Student and Transportation
Produces reports on students with transportation assignments in your system. You can produce a standard listing of students, or you can generate bus passes with these queries.
Students with Trips
Produces reports on students in your system. If you select only student fields for this report, you can obtain a listing of all the students in the database. If you select any trip fields, you will get only those students who have trips assigned. You can examine regular education students, special education students, and unmatched students (students whose addresses do not match the geocode) with these queries. You can also produce reports on the numbers of students at schools in your system.
Produces reports with various combinations of student and transportation information (on stops, runs, and routes). You can produce passenger lists and student eligibility reports with these queries.
Stops / Runs / Routes
Produces reports with various combinations of information on stops, runs, and routes in your system. You can produce reports on run and route mileage and average speeds with these queries.
Produces reports on stops that are not assigned to runs. You can also examine information on students assigned to such stops with these queries.
Produces reports on the vehicles in your district’s transportation fleet.
Produces bus pass reports which list various types of transportation information for students. While you can create your own bus pass reports, you may find it easier to make a copy of one of the existing Bus Pass queries and modify the copy as desired.
A couple of things about the Standard reports:
Deleting and Restoring Standard reportsDeleting and Restoring Standard ReportsWithin the User Defined Reporting Section
There are two executables (programs) in ELT/EXE/REPORT that will allow you to REMOVE or RESTORE the Standard reports in User Defined Reports
delstand.exe - Deletes all the Standard reports
restorestand.exe - restores all the Standard reports
Neither of these executables will delete any customized reports
To begin, choose ‘Copy’ and enter an identifying report name.Customizing Students with Trips(continued)
Select ‘Standard unmatched students’. Notice that a number of buttons are not active for ‘Standard’ reports.
Notice that all of the button options are now active for the selected report.Customizing Students with Trips(continued)
Our new report named ‘No Match list’ now appears in the reports list.
Defining the Buttons selected report.Defining the ButtonsWithin User Defined Reporting Section
Lets choose ‘Select’ on our new ‘no match list’ report and see what happens…
Lets you set the conditions that the records must meet to be included in the query results
Lets you select what format Query Maker should use for your query results.
Allows you to select which fields Query Maker will include in the query results.
Allows you to specify how Query Maker will sort the records that are included in the query.
This option will display the query results in an on-screen table before Query Maker outputs to your chosen output type.
Eliminates duplicate records from the result. Can increase query processing time.
Prepares and displays query results. Selects the records that match the filter conditions you specified and generates the output type you selected.
Choosing’Run Query’ displays the following menu…
When you select ‘Start Report’ your report is displayed (or printed or sent to a disk file if you chose that option) …
Notice that this report does not display Home Phone
Editing Reports selected report.User Defined Reporting: Editing Reports
Suppose we are not interested in this report displaying the Edulog ID number, but in place would prefer the Student’s Home Phone. How do we edit our report to display what we want?
This is where simplicity meets complexity!
The reports editing tools are not very clear. But if you follow some standard conventions, you’ll do fine.
We’ll use our selected report.‘No Match list’ for this example.
Editing ReportsUser Defined Reporting:Edit Output Fields
1st – we would want to know if the Home Phone field is being sent to our output.
More Choices selected report.
Already In Report
Editing ReportsUser Defined Reporting:Edit Output Fields (continued)
Is the Student’s home phone field included in our query?
Editing Reports selected report.Adding a Field for the Query
It’s wasn’t there, so we added it by double-clicking on it, sending it to the right side. The order is not important.When finished, click Done. (Note: Just because it is included in the query does not mean it will automatically be displayed in our report.)
Editing Reports selected report.Run the Query
Run the Query again…
Choose selected report.Edit Form
Editing ReportsReport Designer: Edit Form
You are now in the Report Designer. Here you can see that Edulog ID is represented by the field name studnt_id_. This is the field we want to replace with Home Phone.
Choose selected report.
View > Table Designer
Editing ReportsReport Designer (continued)Table Designer
Before we can edit the field, we need to identify the ‘expression’ or syntax name for home phone. It is very important to get the correct spelling of the expression or else Query Maker will produce an error message.
Notice: home phone has one _ in its name.
Editing Reports selected report.Report Designer (continued)Editing Field Properties
The idea here is to edit out the studnt_id_ field and replace it with our home_phone field. Right-click on the studnt_id_ field and choose Properties
Editing Reports selected report.Report Designer (continued)Report Expression
In the Expression field, type home_phone over the studnt_id_
Editing Reports selected report.Report Designer (continued)Editing the Header Items
Home_phone has now replaced studnt_id_
Next: lets change the header above home_phone to reflect what the field contains.
Once displayed…. Select then highlight selected report.Edulog ID and type Home Phone #
View > Report Controls Toolbar
Editing ReportsReport Designer (continued)Report Control Toolbar
Before we can modify any text, we must first display our Report Control Toolbar.
It is imperative that you ‘Preview’ your work before exiting and saving your report
Always preview your work to make sure that the fields are spelled correctly. Otherwise if they are not, your report will have to be redone from scratch!!!!
Editing Reports selected report.Report Designer (continued)Saving Your Changes
Close the report and choose YES when prompted to save your changes.
Editing Reports selected report.Start Report to View Customized Report
Choose Start report to view your updated report!! That’s it!
To Continue. . .
Go back to the web page and click Basic & Advanced Reporting in TIMSNT, Part Three