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Student Petitions

Student Petitions . College Office of Graduate Affairs March 4, 2014. What is a petition?. A request for a one-time, individual exception to a University or College policy Filed by the department on behalf of the student Requires departmental endorsements

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Student Petitions

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  1. Student Petitions College Office of Graduate Affairs March 4, 2014

  2. What is a petition? • A request for a one-time, individual exception to a University or College policy • Filed by the department on behalf of the student • Requires departmental endorsements • Requires, at a minimum, review and approval by COGA

  3. Petition Types Most Common • Leave of Absence • Time Limit Extensions • 5 Month Rule (Comp to Final) • Reduced Hour Master’s Degree Less Common • Retroactive Withdrawal • Committee Composition • Coursework Expiration • 5 Year Rule (Comp to Final) • Readmission After Dismissal

  4. How To File • PTD System • Leave of Absence • Time Limit Extension • Miscellaneous PTD • Other Forms • CLAS Retroactive Withdrawal • FacEx Appeal • (Petition to Late Enroll/Schedule Change)

  5. College-level Review • COGA Student Services Coordinator • Ensures that all required documentation/endorsements are included • Evaluates student file/advising report, endorsements • Prepares petition file for review by Director • COGA Director • Reviews rationale, endorsements • Considers precedent, consequences of approval/rejection • Forwards on to subcommittee and/or CGS as required • CGS Subcommittee • 9 types of petitions require additional level of review by three member-committee of College faculty (includes ALL Time Limit Extension Requests) • Director may refer other petitions as needed • Review documents, advising report, notes

  6. University-level Review • Graduate Dean (Graduate Studies) • Limited number of petitions require additional review by the Graduate Dean • Petitions dealing with GTA/GRA/GA matters, committee composition, readmission after dismissal, residency (subject to change with new Dean) • Faculty Executive Council • Late Enrollments in Regularly Scheduled Courses • Retroactive Enrollments • Retroactive Withdraws (also requires CGS subcommittee approval)

  7. Timelines • Expected turnaround times: • COGA only review: 2-3 business days • COGA + Subcommittee: 5-10 business days • Multiple Levels of Review: 10-15 business days • Petition process is not complete until department & student receive notification (email or approved PTD) • Additional information may be required of student and/or department at any time

  8. Resources COGA Website: www.coga.ku.edu • Petitions (under Department Resources) • PTD Guide (under Department Resources) • Enrollment Changes Chart (Under Enrollment) • Form Finder (under Department Resources)

  9. Questions?

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