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local e-gov National Project Local Authority Websites (LAWs). Sheila Apicella Assistant Programme Director Local eGovernment Standards Body IA&S Workstrand Leader. LAWs Information Architecture and Standards Workstream. Taking Metadata back to the ranch. What is metadata

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local e-gov National Project

Local Authority Websites


Sheila Apicella

Assistant Programme Director

Local eGovernment Standards Body

IA&S Workstrand Leader


Information Architecture

and Standards Workstream

Taking metadata back to the ranch
Taking Metadata back to the ranch

  • What is metadata

  • Why do we need it

  • Is there a business case for using metadata

  • What are the benefits

  • Role of the esd-toolkit

What is metadata

Data about Data

So what?

What is Metadata?

Metadata is
Metadata is:-

  • Information used to describe a resource so that you and others can find it again

  • It is a way of sharing data in a logical format

  • Helps keep track of resources held electronically

  • It sets out rules to help you manage information assets

  • Simply a method of categorising information

Why do we need Metadata now – We’ve been managing ok – Haven’t we?

  • Content all jumbled together

  • Shared drives

  • Different lists being used by Local Authorities

  • Other Lists being used by Central Government

Libraries have been doing it Haven’t we?

for years!!

  • Title

  • Author

  • Publisher

  • Subject Matter

  • Fact or fiction

  • ISDN identification

Does this sound familiar

Staff complain about the waves of irrelevant information and struggle

Citizens struggle to find content and often give up

How do you know whether you have overlapping or conflicting content

Does this sound familiar?

Is there a business case for categorising your content

Information is a valuable asset like buildings, finance and people – should be valued

Managing your Intellectual Capital will show business benefits

Respond to questions quickly and accurately

Evaluate content to make better decisions

Gives your customers greater confidence in your ability to provide speedy and accurate information

Is there a Business Case for categorising your content?

What are the benefits

Kick start categorisation initiative with a ready made list people – should be valued

Categorisation and controlled lists will enhance your search results

Adopting LGCL will bring you in line with many other LAs

As more and more LAs adopt LGCL it will enable a powerful and effective search across Local and Central Government.

Gives high level categorisation, navigation and controlled list for keywords

Links to Directgov

What are the benefits?

Enables links to external websites
Enables links to external websites people – should be valued

And there are more benefits

Locate something you know already exists people – should be valued

Uncover unknown information

Adopting a ready made list shortens implementation cycles (and cuts down discussions)

Categorisation and use of controlled list enables personalisation of information

Enables syndication of information

Categorisation and use of controlled lists enables specialised web sites as a sub site of your main site re-using the same information

…and there are more benefits

Micro Business Gateway people – should be valued

A local portal that addresses Camden’s specific small business needs

Micro businesses

Advice workers

Self employed

Broad objectives

To provide a local, single access gateway for Micro Businesses to a range of central and local government regulatory and support services

To improve access to business information, particularly to members of ethnic communities

To help prevent enforcement action arising from non-regulatory compliance as a result of ignorance, by highlighting responsibility and sign posting regulatory and support information.

And more

LGCL terms map to LGSL services (PIDs) people – should be valued

Derive GCL terms


metadata element/refinement

Associate content with a service number

Count (all or ‘priority’) services to measure BVPI 157 ‘provide information’

…..and more

Key messages how does metadata help

Controlled vocabulary for metadata people – should be valued (important for portals and to enable sharing of information across the Authority improving service delivery)

Enhanced searching

Web site navigation structure

Helps measure performance

Key Messages - How does metadata help?

Laws metadata aplaws

e-GIF defines rules for using information across government people – should be valued

e-GMS defines standards for referencing ‘resources’

LAWs addresses applying standards in local government to Web sites

LAWs, Metadata & APLAWS+

Lgcl structure

Top level (preferred) term | people – should be valued Equivalent terms

Preferred term | Equivalent terms

RT: Related term

Preferred term | Equivalent terms

Narrower term | Equivalent terms

Narrower term | Equivalent terms

Terms have:

Shortcuts, A-Z flags, Mappings to LGSL (PIDs), GCL and ACL

LGCL Structure

Content updated without people – should be valued

need for web skills

Metadata (the eGMS)

assigned at the point

of creating content

Categorise content

Assigning lgcl categories in aplaws
Assigning LGCL Categories in APLAWS+ people – should be valued

Lgcl in esd toolkit freely available to all

View and freely download all standards in XML, Word, PDF etc people – should be valued

Strict Version control

Ongoing Support for LGCL & meta data standards in conjunction with Local eGovernment Standards Body

LGCL in esd-toolkitfreely available to all

Lgcl viewer
LGCL Viewer people – should be valued

Lgcl in esd toolkit as a subscribed authority

View terms and associated services and their generic content people – should be valued

Update equivalent terms and keywords for a concept

Restructure navigation and update other data

Export a local ‘view’

Submit new terms/concepts

Access to forum

LGCL in esd-toolkitas a subscribed Authority

Controlled lists in esd toolkit
Controlled Lists in esd-toolkit people – should be valued

Lgcl faqs

When will LGCL be complete /stable? people – should be valued

When will it be released with my requested changes?

Is LGCL mandatory?

Can I change LGCL?

Will LGCL be sustainable after LAWs?


What is available and where can you find this information

LAWs Metadata Guidelines people – should be valued

LAWs Local Government Category List Guidance Notes

LGCL 1.03

LAWs Syndication (Introduction/ Guidelines / Technical Standards)


What is available and where can you find this information?

Reference and support

LAWs IA&S resources: people – should be valued


Online forum:


Project Website:



Sheila Apicella: [email protected]

Mike Thacker: [email protected]

Reference and Support