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local e-gov National Project Local Authority Websites (LAWs). Sheila Apicella Assistant Programme Director Local eGovernment Standards Body IA&S Workstrand Leader. LAWs Information Architecture and Standards Workstream. Taking Metadata back to the ranch. What is metadata

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local e-gov National Project

Local Authority Websites


Sheila Apicella

Assistant Programme Director

Local eGovernment Standards Body

IA&S Workstrand Leader



Information Architecture

and Standards Workstream

taking metadata back to the ranch
Taking Metadata back to the ranch
  • What is metadata
  • Why do we need it
  • Is there a business case for using metadata
  • What are the benefits
  • Role of the esd-toolkit
metadata is
Metadata is:-
  • Information used to describe a resource so that you and others can find it again
  • It is a way of sharing data in a logical format
  • Helps keep track of resources held electronically
  • It sets out rules to help you manage information assets
  • Simply a method of categorising information

Why do we need Metadata now – We’ve been managing ok – Haven’t we?

  • Content all jumbled together
  • Shared drives
  • Different lists being used by Local Authorities
  • Other Lists being used by Central Government

Libraries have been doing it

for years!!

  • Title
  • Author
  • Publisher
  • Subject Matter
  • Fact or fiction
  • ISDN identification
does this sound familiar
Staff complain about the waves of irrelevant information and struggle

Citizens struggle to find content and often give up

How do you know whether you have overlapping or conflicting content

Does this sound familiar?
is there a business case for categorising your content
Information is a valuable asset like buildings, finance and people – should be valued

Managing your Intellectual Capital will show business benefits

Respond to questions quickly and accurately

Evaluate content to make better decisions

Gives your customers greater confidence in your ability to provide speedy and accurate information

Is there a Business Case for categorising your content?
what are the benefits
Kick start categorisation initiative with a ready made list

Categorisation and controlled lists will enhance your search results

Adopting LGCL will bring you in line with many other LAs

As more and more LAs adopt LGCL it will enable a powerful and effective search across Local and Central Government.

Gives high level categorisation, navigation and controlled list for keywords

Links to Directgov

What are the benefits?
and there are more benefits
Locate something you know already exists

Uncover unknown information

Adopting a ready made list shortens implementation cycles (and cuts down discussions)

Categorisation and use of controlled list enables personalisation of information

Enables syndication of information

Categorisation and use of controlled lists enables specialised web sites as a sub site of your main site re-using the same information

…and there are more benefits

Micro Business Gateway

A local portal that addresses Camden’s specific small business needs

Micro businesses

Advice workers

Self employed

Broad objectives

To provide a local, single access gateway for Micro Businesses to a range of central and local government regulatory and support services

To improve access to business information, particularly to members of ethnic communities

To help prevent enforcement action arising from non-regulatory compliance as a result of ignorance, by highlighting responsibility and sign posting regulatory and support information.

and more
LGCL terms map to LGSL services (PIDs)

Derive GCL terms


metadata element/refinement

Associate content with a service number

Count (all or ‘priority’) services to measure BVPI 157 ‘provide information’

…..and more
key messages how does metadata help
Controlled vocabulary for metadata (important for portals and to enable sharing of information across the Authority improving service delivery)

Enhanced searching

Web site navigation structure

Helps measure performance

Key Messages - How does metadata help?
laws metadata aplaws
e-GIF defines rules for using information across government

e-GMS defines standards for referencing ‘resources’

LAWs addresses applying standards in local government to Web sites

LAWs, Metadata & APLAWS+
lgcl structure
Top level (preferred) term | Equivalent terms

Preferred term | Equivalent terms

RT: Related term

Preferred term | Equivalent terms

Narrower term | Equivalent terms

Narrower term | Equivalent terms

Terms have:

Shortcuts, A-Z flags, Mappings to LGSL (PIDs), GCL and ACL

LGCL Structure

Content updated without

need for web skills

Metadata (the eGMS)

assigned at the point

of creating content

Categorise content

lgcl in esd toolkit freely available to all
View and freely download all standards in XML, Word, PDF etc

Strict Version control

Ongoing Support for LGCL & meta data standards in conjunction with Local eGovernment Standards Body

LGCL in esd-toolkitfreely available to all
lgcl in esd toolkit as a subscribed authority
View terms and associated services and their generic content

Update equivalent terms and keywords for a concept

Restructure navigation and update other data

Export a local ‘view’

Submit new terms/concepts

Access to forum

LGCL in esd-toolkitas a subscribed Authority
lgcl faqs
When will LGCL be complete /stable?

When will it be released with my requested changes?

Is LGCL mandatory?

Can I change LGCL?

Will LGCL be sustainable after LAWs?

what is available and where can you find this information
LAWs Metadata Guidelines

LAWs Local Government Category List Guidance Notes

LGCL 1.03

LAWs Syndication (Introduction/ Guidelines / Technical Standards)

What is available and where can you find this information?
reference and support
LAWs IA&S resources:

Online forum:


Project Website:


Sheila Apicella: [email protected]

Mike Thacker: [email protected]

Reference and Support